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The Project Services Coordinator supports project managers by managing project documentation, tracking budgets, and coordinating with internal and external stakeholders. They are responsible for maintaining project files, scheduling site visits, and ensuring timely responses to project-related correspondence.
Requirements
Candidates must have an associate degree or equivalent experience and at least two years of related work experience. Proficiency in Microsoft Office and strong organizational skills are required, with a preference for candidates who are a Notary Public.
Full job description
Overview
Colliers Engineering & Design is seeking a Project Services Coordinator to join our Buffalo, NY or Albany, NY office. This Project Services Coordinator with guidance from Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.
Responsibilities
Perform specific tasks in support of multiple concurrent projects with guidance.
Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules, etc.
Follow up with internal team members on open/overdue items.
Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
Assist in the creation and maintenance of project files.
Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
Attend project related meetings or participate in conference calls as needed or requested.
Understand the company's services, operations, and organizational structure.
Additional projects as directed by the Project Services Manager or Project Manager.
Ability to travel based on client or project needs.
Additional tasks as directed.
Qualifications
Associate Degree from an accredited institution or equivalent in education and experience.
2+ years of related experience.
Notary public preferred.
Professional presentation and interpersonal skills.
Proficient in use of Microsoft Office.
Demonstrated work ethic with great attention to detail.
Highly organized.
Ability to prioritize tasks and overall workload.
Professionalism and discretion when handling confidential information.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
Compensation: $21.63 to $33.75 per hour (depending on qualifications)
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Colliers Engineering & Design, an affiliate of Colliers, is a trusted provider of multi-discipline engineering and architecture, design and consulting services to public and private sector clients. With offices throughout the United States, we specialize in providing a comprehensive suite of services. We employ over 3,500 talented professionals who utilize the most advanced technologies to deliver customized solutions for our clients.
What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and focus on what’s right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.
At Colliers Engineering & Design, we accelerate success.
Offices: 101 Crawfords Corner Road, Suite 3400, Holmdel, NJ 07701, US · 53 Frontage Rd, Suite 110, Hampton, New Jersey 08827, US · 500 Scarborough Dr, Suite 108, Egg Harbor, New Jersey 08234, US · 1000 Waterview Dr, Suite 201, Hamilton, New Jersey 08691, US · 5439 Harding Hwy, Mays Landing, New Jersey 08330, US
How many Management & Leadership jobs are open in Buffalo, NY right now?
There are currently 827 open management & leadership positions in Buffalo, NY listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Buffalo, NY?
Companies currently hiring include M&T Bank, Delaware North, Elderwood, Starbucks, HSBC, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in Buffalo, NY?
Yes — 220 of the 827 open management & leadership positions offer remote or hybrid work (26 remote, 194 hybrid).
How do I apply for Management & Leadership jobs in Buffalo, NY?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.