White & Case LLPSydney, New South Wales, Australia · On-site
Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relati…
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Sydney, New South Wales, Australia · On-site
To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. About Futureforce University Recruiting Our Futureforce University Recru…
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Sydney, New South Wales, Australia · On-site
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Sydney, New South Wales, Australia · Hybrid
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Sydney, New South Wales, Australia · On-site
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Sydney, New South Wales, Australia · On-site
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Company Description We welcome fearless thinkers. For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look …
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Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care abo…
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Sydney, New South Wales, Australia · On-site
Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care abo…
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Sydney, New South Wales, Australia · Hybrid
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Sydney, New South Wales, Australia · On-site
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Sydney, New South Wales, Australia · Hybrid
About Us Welcome to Barry Nilsson. For 60 years, we’ve been shaping a better experience for our clients and our people. What sets our firm apart is not just what we do, but who we are: a team known for its collaborative …
Skills: Professional indemnity, Defendant insurance, Financial lines, Claims management, Legal research
White & Case LLP
Sydney, New South Wales, Australia • On-site
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Provide comprehensive administrative support to partners and lawyers, including document preparation, meeting coordination, and travel arrangements. Manage billing processes, assist with new business intake, and maintain client connections via CRM database updates.
Requires 6+ years of experience in a law firm environment supporting legal professionals. Proficiency in billing systems, MS Office suite, and strong organizational and communication skills are essential.
Key responsibilities of the role include:
Provide general administrative support to partners and lawyers in our Corporate M&A/Private Equity Practice including but not limited to, arranging meetings, booking rooms, handling calls, supporting travel related needs and expense reimbursements.
Prepare legal documents, correspondence, and communications etc. (may be required to liaise directly with clients when organising meetings)
Working with the Billings team in preparation of invoices including liaising with other various business support groups.
Assist set up of new matters on New Business Intake and facilitate conflicts clearance.
Working with the Business Development team in relation to client connections and facilitating regular updates of the CRM database
Plan and organise workflow to comply with established time constraints per request, to ensure to meet deadlines.
Use good judgment at all times; ask follow-up questions if instructions are unclear, efficiently communicate feedback, concerns, issues and workarounds
Skills and experience required:
6 years+ experience in supporting lawyers and professional support lawyers in a law firm is preferred
Knowledge of billing systems (i.e 3e) and expense management systems
Familiarity with MS Office, especially MS Word (including typing and formatting) and PowerPoint.
Experience booking both domestic and international travel preferred.
Professional telephone manner.
Excellent organisation and time management.
Good judgement asks questions and strong communication skills.
High level of integrity and diligence.
Ability to build strong relationships.
Ability to work well independently and in a team environment.
Excellent attention to detail.
We are committed to creating a fair workplace and encourage applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, as well as people who have family or carer responsibilities. We encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability, let us know how we can provide you with additional support.
The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.
White & Case is a global law firm with longstanding offices in the markets that matter today.
White & Case is a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many. We guide our clients through difficult issues, bringing our insight and judgment to each situation. Our innovative approaches create original solutions to our clients’ most complex domestic and multijurisdictional deals and disputes. By thinking on behalf of our clients every day, we anticipate what they want, provide what they need and build lasting relationships. We do what it takes to help our clients achieve their ambitions. Engaging with White & Case on LinkedIn: https://www.whitecase.com/privacy-policy Attorney Advertising. Prior results do not guarantee a similar outcome.
Offices: 1221 Avenue of the Americas, New York, New York 10020, US · 5 Old Broad Street, London, London EC2N 1DW, GB · 75 State Street, Boston, MA 02109-1814, US · 555 South Flower Street,, Suite 2700, Los Angeles, CA 90071, US · 200 South Biscayne Boulevard,, Suite 4900, Miami, FL 33131-2352, US
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