Compensation TypeHourly Highgate Hotels Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels span…
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Full-time
Posted 44d ago
Apply by Jun 23
~40 hrs/week
Responsibilities
Provide administrative and operational support to the culinary leadership team, focusing on payroll, scheduling, and vendor invoice reconciliation. Manage the distribution and updating of Banquet Event Orders (BEOs) to ensure seamless kitchen functionality.
Requirements
Requires 1-2 years of administrative experience, preferably in a luxury hotel or kitchen environment. Proficiency in payroll systems and procurement software is essential, along with the ability to lift up to 50 pounds.
Full job description
Compensation Type
Hourly
Highgate Hotels
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com
Overview
The F&B Coordinator provides administrative and operational support to the culinary leadership team. This role reports directly to the Executive Chef while collaborating closely with both the Executive Chef and Banquet Chef. You will manage daily office operations, department payroll, scheduling, and Banquet Event Order (BEO) logistics to ensure seamless kitchen functionality.
Responsibilities
Financial & Payroll Administration
Process and manage weekly payroll for all culinary staff members.
Review, reconcile, and close vendor invoices on a daily basis using Birchstreet.
Track department expenses and assist with basic cost-control data entry.
Manage recurrent order input with vendors (paper goods & Coca-Cola)
Schedule & Workforce Management
Prepare, finalize, and post weekly work schedules for kitchen staff with executive chef input and supervision and Salesforce event calendar data.
Maintain and update the master culinary vacation and time-off calendar.
Process vacation requests.
Manage requisition process.
Serve as the primary point of contact for internal culinary staff inquiries.
Direct employee requests or HR questions to the appropriate department leaders.
BEO & Event Logistics
Manage the distribution, posting, and updating of Banquet Event Orders (BEOs).
Attend daily BEO meetings to note menu revisions and headcount changes.
Communicate real-time event updates clearly to the Executive Chef and Banquet Chef.
Qualifications
• Minimum 1–2 years of administrative experience, preferably in a hotel or luxury kitchen environment.• Strong proficiency in payroll systems (e.g., ADP, DayForce) and procurement software.• Excellent organizational skills with the ability to handle high-volume paperwork accurately.• Clear communication skills to bridge information between culinary staff and management.Long hours sometimes required.• Medium work - Exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.• Maintain high standards of personal appearance and grooming, including wearing nametags.• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.• Must be able to maintain confidentiality of information.• Perform other duties as requested by management.• Maintain a warm and friendly demeanor at all times.
Related keywords
HospitalityFood and BeverageCulinary AdministrationPayrollBirchstreetADPDayForceSalesforceBEOVendor ManagementCost ControlLuxury HotelsWorkforce ManagementProcurementAdministrative Support
Lotte New York Palace is a legendary New York City luxury hotel that has transformed from a historic Madison Avenue gem to Midtown’s premier modern destination. Each of Lotte New York Palace’s 909 rooms and specialty suites—including 176 exclusive Towers accommodations—provides a host of upscale amenities, expansive splendor, and spectacular views. Our central New York location provides easy access to global headquarters and the entire Midtown business district, making corporate travel effortless. Lotte New York Palace has over 30,000 square feet of unique meeting and event space and unrivaled luxury service, so you can conduct efficient corporate meetings, seamless social occasions, elegant weddings, and a wide variety of other events. For both grand and intimate occasions, our luxury hotel features creative planning services, catering and a location your guests will never forget in the heart of Manhattan.
To explore job opportunities at Lotte New York Palace, please visit http://www.lottenypalace.com/contact and scroll down to the Hospitality Careers section.
Offices: 455 Madison Avenue, New York City, NY 10022, US
How many Hospitality jobs are open in New York, NY right now?
There are currently 5,188 open hospitality positions in New York, NY listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Hospitality roles in New York, NY?
Companies currently hiring include Compass Group, Domino's, Starbucks, Aramark Healthcare+, Union Square Hospitality Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Hospitality jobs in New York, NY?
Yes — 328 of the 5188 open hospitality positions offer remote or hybrid work (127 remote, 201 hybrid).
How do I apply for Hospitality jobs in New York, NY?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.