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Provides professional administrative support for the Pritzker School of Medicine's curriculum team, focusing on daily operations, logistics, and quality improvement. Responsibilities include event planning, managing curriculum committee meetings, and coordinating student life initiatives.
Requires a college or university degree and 2-5 years of related work experience. Preference is given to candidates with a bachelor's degree and experience in higher education, healthcare, or academic administration.
About the Department
Job Summary
Assists colleagues with event planning and supporting in-person events, including but not limited to Transition to Residency, Senior Scientific, Medical Education Day, Transition to Phase II, Immersion Week, and Orientation.
Executes administrative duties such as filing, typing, copying, copy editing, scanning, etc.
Assists leadership team with drafting and formatting communications and presentations.
Tracks and submits Extra Service Payments (ESPs) as relevant to Phases II and III of the medical school curriculum.
Supports registration & evaluations efforts for Phase III courses.
Supports the medical school’s administration of MedHub.
In support of Phase III director, coordinates logistics of annual Transition to Residency program.
Supports Phase II and Phase III directors as needed.
Schedules standing curriculum committee meetings and manage rosters.
Schedules meetings on behalf of curriculum leadership team members.
Records minutes from standing curriculum committees’ meetings.
Regularly updates curricular information on PSOM website.
Processes payments to vendors for medical school education expenses.
Completes ad hoc projects as assigned.
Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
Performs other related work as needed.
Minimum Qualifications
Work Experience:
Certifications:
Bachelor’s degree.
Experience working in higher education, healthcare, academic administration, or a related field strongly preferred.
Experience managing administrative processes strongly preferred.
Project management experience strongly preferred.
Demonstrated ability to follow issues through to solutions.
Commitment to promoting justice, health equity, diversity, and inclusion in the curriculum and within team culture.
Operations and project management skills.
Ability to triage problems through to resolution, solving individually or escalating when appropriately.
Ability to manage multiple priorities and meet deadlines.
Excellent interpersonal skills, including the ability to respond to all constituents with courtesy, maturity, discretion, and diplomacy.
Excellent organizational skills and ability to self-motivate.
Ability to provide a superior level of service to students and faculty.
Ability to maintain a high degree of accuracy with attention to detail.
Ability to work independently and in multidisciplinary teams.
Demonstrated ability to work with faculty and senior staff in a matrixed rather than siloed organization.
Ability to adapt to new technology.
Demonstrated ability to receive and implement feedback in a thoughtful and prompt manner.
Strong written and verbal communication skills; ability to clearly and concisely communicate processes and policies.
Office Environment.
Hybrid.
Weekend/Evening Hours: As needed.
Resume (required)
Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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The Becker Friedman Institute for Economics (BFI) serves as a hub for cutting-edge analysis and research across the entire University of Chicago economics community, uniting researchers from the Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School in an unparalleled effort to uncover new ways of thinking about economics. We put those ideas into action by translating rigorous research into accessible and relevant formats, and proactively disseminating it to key decision-makers around the world. Read more: bfi.uchicago.edu/about/ Follow us on Twitter: twitter.com/BeckerFriedman Subscribe to our monthly newsletter: bfi.uchicago.edu/subscribe
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