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The Administrative Assistant will support the Chief Administrative Officer by managing government proposal pipelines, pricing volumes, and compliance documentation. Additionally, the role involves providing operational support across HR, payroll, onboarding, and general office administration.
Candidates must have at least 2 years of experience in government proposal support, including exposure to pricing or Basis of Estimate development. Proficiency in Microsoft Office and the ability to manage multiple deadlines independently are required, along with U.S. Person status.
Fathom Robotics provides operations, maintenance, training, and applied engineering services for uncrewed maritime systems supporting U.S. Government and commercial defense programs. We have multiple active projects across a variety of government and commercial clients and are actively fielding systems in operational environments.
Fathom Robotics is hiring a part-time Administrative Assistant to support our Chief Administrative Officer across proposals, pricing, and broader business operations. We submit government proposals on a near-weekly cadence, and this role is central to keeping that pipeline organized and on schedule. Beyond proposals, you will provide supporting-level help across HR, payroll, compliance, and contracts administration — handling the organizing, tracking, and paperwork so the Chief Administrative Officer can focus on the higher-level decisions.
Location: Remote (Washington, D.C. / Northern VA / MD area preferred)
Work-Type: Part-Time (15–20 hours/week)
Clearance: U.S. Person Required
Morning: Check the proposal tracker for what's due this week, confirm which volumes still need content, and follow up with contributors who owe inputs.
Mid-morning: Build out a Basis of Estimate for a labor category on an active pricing volume, cross-checking hours and rates against the solicitation and prior submissions.
Midday: Clean up a technical volume — formatting, compliance matrix check, figures and page counts — ahead of an internal review with the Chief Administrative Officer.
Afternoon: Handle general administrative support: organizing files, scheduling meetings, updating trackers, and helping prep materials the Chief Administrative Officer needs for the CEO.
Then something else comes up: Enter timesheets in the ERP, pull together offer letter and new-hire paperwork for an incoming employee, or track down a signed NDA before a call — whatever the Chief Administrative Officer needs help moving forward that day.
Across all of it: Keep proposal deadlines, pricing inputs, and admin tasks moving on a schedule the Chief Administrative Officer and proposal contributors can count on.
This is a part-time, remote role (15–20 hours/week) supporting a small, fast-moving business operations function. Candidates based in the Washington, D.C., Northern Virginia, or Maryland area are preferred for occasional in-person coordination and alignment with government and customer schedules. Proposal deadlines are frequent and firm, so weekly hours will fluctuate within that range — expect heavier weeks ahead of proposal due dates and lighter weeks in between.
Proposals & Pricing
Business Operations Support
This role supports the Chief Administrative Officer across the broader business — handling organization, tracking, and paperwork rather than owning these functions outright.
Required Qualifications:
Preferred Qualifications:
This is a part-time position and is not eligible for health benefits.
Compensation: $30 to $45 per hour, commensurate with experience
Maritime UxS operations, maintenance, training, and applied engineering services.
Fathom Robotics is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in uncrewed maritime systems (UMS) operations, maintenance, training, and applied engineering support for U.S. government and commercial customers. We support test ranges, fleet exercises, and experimentation events by providing reliable UMS platforms, trained operators, and sustainment services that reduce operational risk and government manpower burden. Our capabilities span contractor-owned / contractor-operated (COCO) and government-owned / contractor-operated (GOCO) support models, with an emphasis on small UMS, rapid deployment, and realistic opposition force and training scenarios. Fathom Robotics routinely partners with prime contractors, warfare centers, and program offices to enable experimentation, evaluation, and operational readiness across the unmanned maritime domain.
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