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$48k–$58k/yr
Full-time
postgraduate degree
Posted 16h ago
~40 hrs/week
Responsibilities
The Administrative Assistant will edit and format technical documents, manage meeting logistics, and perform general office duties including data entry and reception coverage. They are also responsible for coordinating office supplies and maintaining the facility's upkeep.
Requirements
Candidates must have a post-secondary degree or diploma and 1-2 years of relevant administrative experience. Proficiency in Microsoft Office and strong written and verbal communication skills are required.
Full job description
Administrative Assistant
Hamilton, ON
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future?
Be our next Administrative Assistant!
Your work environment at EXP
In this role, you will be a part of the Geotechnical team, based in Stoney Creek, ON office reporting to the Hamilton Branch Manager.
What a day at EXP has in store for you
Edit and format reports, proposals, and other technical documents.
Compose and distribute meeting notes, routine correspondence, and reports.
Coordinate meetings of staff, as requested.
Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons/meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding, document scanning.
Prepare client and proposal documents as requested, including resumes, specialized tabs for proposals, letters, etc.
Position also includes full coverage of the reception desk and phone.
Co-ordinate ordering office supplies and the facility upkeep and cleaning scheduling.
What your experience looks like
Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
1-2 years of office administrative experience
Must have excellent written and verbal communication skills
Proficient with Microsoft Office (Word, Excel, Filemaker)
Detail-oriented, organized multi tasker and can meet deadlines
Maintains a high level of confidentiality
Ability to thrive in a fast-paced and deadline oriented environment
Professional, self-motivated and ready to take initiative
Ability to work independently and in a team setting
This job posting is for an existing position vacancy within our organization.
The hourly range for this role is between $48k - $58k. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.
EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [email protected].
Our story
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.
What makes us different
The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.
Find out more about life at EXP by visiting www.exp.com.
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice.
Today, over 4,700 creative EXP professionals across North America provide the passion and experience needed to deliver successful projects around the world.
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Guidée par sa mission de comprendre, d’innover, de collaborer et de réaliser, EXP fournit des services-conseils et des services complets d’ingénierie, d’architecture et de conception destinés aux milieux bâtis et naturels du monde entier.
L’héritage professionnel d’EXP remonte à 1906, année marquant le début des activités d’ingénierie des infrastructures de la plus ancienne de ses sociétés patrimoniales.
Aujourd’hui, les quelque 4 700 professionnels d’EXP travaillant depuis les quatre coins de l’Amérique du Nord mettent à contribution leur passion et leur expertise pour assurer la réussite de projets à travers le monde.
Offices: 1595 Clark Blvd, Brampton, Ontario L6T 4V1, CA · 205 N Michigan Ave, Chicago, IL 60601, US · 8487 19e Avenue, Montreal, QC H1Z 4J2, CA · 405 Maple Grove Road, Unit 6, Cambridge, Ontario N3E 1B6, CA
Buildings/BatimentInfrastructure/Infrastructures urbainesEarth & Environmental/Sols et environnementEnergy/ÉnergieSustainability/Développement durableand Industrial/IndustrielConstructionBuilding MaterialConsultingInterior Design
How many Engineering jobs are open in Hamilton, Canada right now?
There are currently 257 open engineering positions in Hamilton, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Engineering roles in Hamilton, Canada?
Companies currently hiring include L3Harris Technologies, Egis, American Iron & Metal (AIM), Johnson Electric, City Of Hamilton, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Engineering jobs in Hamilton, Canada?
Yes — 28 of the 257 open engineering positions offer remote or hybrid work (2 remote, 26 hybrid).
How do I apply for Engineering jobs in Hamilton, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.