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Full-time
high school, associate degree, bachelor degree
Posted 33d ago
Apply by Oct 6
~40 hrs/week
Responsibilities
The Design Project Coordinator provides administrative support to the Senior Director of Design Services and project managers, helping manage design project documentation and supporting contract processes. This role serves as a key point of contact for clients and team members.
Requirements
Candidates must have a high school diploma, with an associate or bachelor’s degree preferred, and at least 5 years of experience in a related role. U.S. citizenship and the ability to obtain security clearance are also required.
Full job description
Position Summary
The Design Project Coordinator provides administrative support to the Senior Director of Design Services and project managers. This role helps manage design project documentation, supports contract processes, and serves as a key point of contact for clients and team members. A professional and friendly demeanor is essential for both in-person and phone interactions.
Key Tasks
Project Support: Assist with contracts, budgets, and design project documentation from start to finish.
Specifications Management: Help develop and manage design specifications and workflows.
Subconsultant Coordination: Track insurance, maintain records, and support ongoing relationships.
Contract Administration: Prepare and distribute subcontracts, change orders, and purchase orders.
Meeting Coordination: Schedule, attend, and document project meetings.
Document Management: Maintain organized digital and paper files for all project-related materials.
Software & Data Entry: Use tools like Smartsheet, Procore, and WAWF for tracking and billing.
Invoice Processing: Support invoice coding and submission.
General Admin: Handle correspondence, printing, and other administrative tasks as needed.
Education and Training Requirements
Education: High school diploma required; associate or bachelor’s degree preferred.
Experience: 5+ years in a related role.
Citizenship: U.S. citizenship and ability to obtain security clearance.
Skills:
Familiarity with AEC industry terms.
Proficiency in MS Office; knowledge of Procore, Smartsheet, and Bluebeam is a plus.
Strong communication, organization, and multitasking abilities.
Ability to work independently and in teams.
Work Environment & Travel
Occasional travel required; valid driver’s license and insurance needed.
Code of Ethics
Employees must act with integrity, follow laws, and uphold the company’s values in all business dealings.
Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.
Integrated Solutions Provider of Design & Construction Services
Industry
Construction
Company size
51-200 employees
Founded
2004
Headquarters
Jacksonville, Florida
LinkedIn followers
1,264
G.M. Hill Engineering, Inc. (GMHILL) is a design-build, engineering, architecture, and construction firm headquartered in Jacksonville, Florida. We expanded on our core strength, structural engineering, and now serve our clients as a full-service firm offering a complete design-build solution. Our team has experience across a wide range of industries, backed by a company-wide commitment to exceeding our client’s expectations. We put our clients first, focus on service, innovative engineering, architecture, design-build and construction solutions that are delivered in a cost-effective and efficient manner. As evidenced by the number of repeat clients, the company has earned a reputation for providing value-added pre-construction, construction, and design-build services that create significant value for our clients.
Offices: 9700 Philips Hwy., Suite 101, Jacksonville, Florida 32256, US · 1026 Kings Ct, Suite D, Alexandria, Virginia 22314, US · 4826 Kerry Forest Parkway, Suite A, Tallahassee, Florida 32309, US
Based on 3250 listings with disclosed salaries, most engineering jobs in Florida pay between $75k–$184k per year. Individual offers vary with seniority, company size, and specialization.
How many Engineering jobs are open in Florida right now?
There are currently 12,354 open engineering positions in Florida listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Engineering roles in Florida?
Companies currently hiring include Northrop Grumman, Northrop Grumman Mission Systems, Inc., Blue Origin, Kimley-Horn, L3Harris Technologies, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Engineering jobs in Florida?
Yes — 2060 of the 12354 open engineering positions offer remote or hybrid work (669 remote, 1391 hybrid).
How do I apply for Engineering jobs in Florida?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.