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Full-time
Posted 52d ago
~40 hrs/week
Responsibilities
The Office Coordinator provides essential administrative support, manages Partner diaries, and oversees front-of-house operations. They are also responsible for maintaining office facilities, ensuring health and safety compliance, and facilitating new joiner onboarding.
Requirements
Candidates should have experience in a similar office coordination role with a strong background in health and safety compliance. Proficiency in MS Office and exceptional interpersonal and organizational skills are required.
Full job description
Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.
You'll join a collaborative and inclusiveteam where you're supported to grow your skills, explore new opportunities, and contribute from day one. You'll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow, belong and impact.
About the role
The Office Coordinator is responsible for providing effective support in office, delivering essential support to staff members and managing the diaries of several Partners. The Office Coordinator is expected to deliver exceptional client service in all aspects of their role.
This is predominantly an office-based role.
Continually assess the effectiveness of processes and procedures reporting back to the Office Manager.
Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.
Pro-actively develop effective workingrelationshipswith Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working.
Deliver exceptional service in the office, with a particular emphasis on front-of-house operations.
Provide support for the day-to-day facilitiesoperations, helping to maintain a welcoming, clean, secure and safe workingenvironment for team members and visitors.
Supportwith local application of Forvis Mazars' Health and Safety policy to include:
First aid and incident reporting
Fire drills
Office inspections
Inductions for new team members
Providing health and safety feedback to Office Manager
Assist with visitor and contractor visits
Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitatingoffice tours withparticular emphasis on health and safety requirements.
Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager.
Provide switchboard support.
Support and organisation of local office events, workingwith the events team for guidance and support where applicable.
Supportwith the management of post in local office, as well as couriers.
Provide effective diary managementsupport to Partners to include:
Scheduling internal and external meetings, ensuring meeting specific requirements are met, and liaisingwith internal/external stakeholders as necessary.
Understanding technical requirements (MS Teams) for virtual meetings.
Supportingwith meeting clashes and proactively reviewing Partners' diaries.
What we are looking for
Experience in a similar role.
Experience of supporting health and safety compliance in the workplace.
Strong attention to detail, organisational and multi-taskingskills.
Strong problem-solvingabilities to address and resolve issues promptly and efficiently.
Exceptionalcommunication, presentation and interpersonalskills.
A strong team player who works collaboratively.
Passion for providing excellent client service.
Flexible with the ability to work effectively under pressure and manage conflicting priorities.
Advanced MS Officeskills(specifically Word, Excel and PowerPoint).
Diversity, Equity & Inclusion
At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.
Related keywords
Audit & AssuranceTaxAdvisory ServicesProfessional ServicesDiary ManagementMS TeamsHealth And SafetyFirst AidRight To Work ChecksFacilities ManagementSwitchboard SupportEvent OrganizationMS WordMS ExcelMS PowerPoint
Forvis Mazars is a leading global professional services network operating under a single brand with just two members: Forvis Mazars, LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories.
Forvis Mazars in the UK spans 14 offices across the nation and has over 3,300 professionals, with 170 partners.
How many Customer Service & Support jobs are open in Leeds, United Kingdom right now?
There are currently 488 open customer service & support positions in Leeds, United Kingdom listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Customer Service & Support roles in Leeds, United Kingdom?
Companies currently hiring include NEXT PLC, Greene King Brewery, Marks and Spencer, Valor Hospitality Careers - UK, The Estée Lauder Companies Inc., among others. Browse the listings above to see every active employer.
Are there remote or hybrid Customer Service & Support jobs in Leeds, United Kingdom?
Yes — 113 of the 488 open customer service & support positions offer remote or hybrid work (10 remote, 103 hybrid).
How do I apply for Customer Service & Support jobs in Leeds, United Kingdom?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.