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Full-time
high school
Excellent benefits package
Posted 2d ago
~40 hrs/week
Responsibilities
The Office Services Coordinator provides comprehensive administrative and facilities support, including document production, mail handling, and conference room management. They also coordinate with vendors and assist with office maintenance to ensure smooth daily operations.
Requirements
Candidates must have a high school diploma and at least five years of experience in office services or administrative support, preferably within a law firm. Proficiency in Microsoft Office and the physical ability to lift up to 50 pounds are required.
Full job description
Founded in 1920, Akerman is one of the nation's premier law firms, with more than 700 lawyers across the United States.
Akerman is seeking a highly motivated and customer-focused Office Services Coordinator for its Atlanta office. This position is responsible for providing comprehensive office services support while ensuring exceptional service to attorneys, clients, and business professionals in a fast-paced legal environment.
The ideal candidate will be a self-starter who demonstrates initiative, professionalism, and a strong service mindset. The successful candidate will actively assess information, adjust priorities in response to changing business needs, and consistently provide exceptional support to internal and external clients.
Requirements:
Process, copy, print, scan, and distribute documents accurately and in the required format.
Create, organize, and assemble binders and presentation materials for depositions, arbitrations, trials, client meetings, and other firm initiatives.
Process daily incoming and outgoing mail according to department-specific procedures and requirements.
Operate and maintain the office postage meter, including monitoring and replenishing postage funds.
Coordinate and track courier, FedEx, UPS, messenger, and other shipping requests.
Maintain inventories of office, shipping, and departmental supplies; place orders as needed.
Set up and break down conference rooms and meeting spaces.
Coordinate with building management and outside service vendors regarding office maintenance and facilities-related requests.
Maintain and organize storage rooms, supply areas, kitchen areas, and common spaces.
Assist with office moves, furniture relocations, and workspace reconfigurations.
Provide backup receptionist coverage, including greeting visitors, answering and directing telephone calls, and assisting with front desk operations.
Assist with special projects and perform other duties as assigned.
Qualifications:
High school diploma or equivalent required.
Minimum of five (5) years of office services, facilities, administrative support, or related experience, preferably in a law firm or professional services environment.
Demonstrated proficiency with Microsoft Outlook and other Microsoft Office applications.
Strong experience with document production, mail operations, courier services, and general office support functions.
Ability to comfortably lift and move materials weighing up to 50 pounds.
Exceptional attention to detail and commitment to delivering accurate, high-quality work product.
Ability to follow written and verbal instructions with a high degree of accuracy.
Strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
Excellent interpersonal, communication, and customer service skills.
Ability to establish and maintain effective working relationships with attorneys, business professionals, vendors, and visitors.
Reliable, flexible, and adaptable in responding to changing priorities and business needs.
Akerman offers an excellent benefits package and a professional, collaborative work environment. Please submit your resume and salary requirements. EOE
Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers throughout the U.S.
Industry
Law Practice
Company size
1,001-5,000 employees
Founded
1920
Headquarters
United States
LinkedIn followers
37,384
Founded in 1920, Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers throughout the United States.
Offices: United States, US · 170 South Main Street, Suite 725, Salt Lake City, UT 84101, US · 750 9th Street, N.W., Suite 750, Washington, DC 20001, US · 520 Madison Ave, 20th Floor, New York, NY 10022, US · 420 South Orange Avenue, Suite 1200, Orlando, FL 32801, US
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