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$104k–$122k/yr
Full-time
bachelor degree
Medical insurance, Dental insurance, Vision insurance, HSA with employer contribution, 401(k) with employer match, Four weeks of PTO
Posted 27d ago
Apply by Oct 14
~40 hrs/week
Responsibilities
This dual role manages day-to-day office operations, facilities, and administrative staff while providing high-level executive support to the Office Managing and Design Partners. Key duties include budget tracking, calendar management, and ensuring a high-quality workplace experience for staff and visitors.
Requirements
Candidates should have significant experience in office management and executive-level administrative support, preferably within a design or engineering professional services environment. A bachelor's degree is preferred, along with advanced proficiency in Microsoft Office Suite and strong leadership skills.
Full job description
ZGF Architects is seeking an experienced, highly capable administrative professional to join our team as Office Manager + Executive Assistant in our Washington, DC office. This is a dual-role position that combines responsibility for day-to-day office operations with executive-level administrative support to the Office Managing Partner and Design Partner.
We are looking for a self-directed, solutions-oriented individual who excels in collaboration and communication, embodies a strong hospitality mindset, and can seamlessly balance high-level executive support with operational leadership. This role plays a key part in supporting design excellence, business operations, and an exceptional workplace experience for staff and visitors.
As Office Manager, you will:
Oversee day-to-day office management and operations, including facilities, building management, and vendor relationships
Maintain the aesthetic, functionality, safety, and security of the office environment
Coordinate with building management and service providers to ensure the office is clean, functional, and well supported
Manage and lead the local administration team, with accountability for training, workload oversight, performance feedback, and alignment with firmwide administrative standards
Manage and coordinate office-wide functions, events, and internal gatherings
Communicate and positively influence compliance with firm policies and procedures, ensuring clarity and understanding across the office
Develop and track the annual administrative budget in collaboration with office leadership and firmwide teams
Review and approve timesheets and expenses related to office overhead
Create, maintain, and communicate the office emergency preparedness plan; lead or participate in the Safety Committee
Collaborate with firmwide administrative leadership to identify efficiencies, create standards, and ensure consistent practices across offices
As Executive Assistant, you will:
Provide high-level executive assistance to the Office Managing Partner and Design Partner, functioning as a trusted extension of leadership
Proactively increase Partner capacity by managing priorities, anticipating needs, and exercising discretion and independent judgment
Maintain complex calendars and schedules, coordinating business, project, and marketing-related meetings and logistics
Evaluate and respond on behalf of leadership to requests, balancing competing priorities across projects and offices
Coordinate domestic and international travel arrangements in alignment with ZGF travel policy, including flights, lodging, ground transportation, and visas where applicable
Prepare expense reports and timesheets for Partners in a timely and accurate manner
Track Partner licensing and continuing education requirements
Represent leadership professionally with clients, consultants, vendors, and the public
Provide backup support to front desk and collaborate with other Executive Assistants and Project Administrators as needed
Qualifications
Demonstrated experience in office management and office operations
Significant experience providing executive-level administrative support, preferably to senior leadership or Partners
Minimum Bachelor’s degree preferred
Strong leadership, organizational, and prioritization skills
Professional and articulate communicator with the ability to engage effectively with a wide range of staff, consultants, clients, and vendors
Demonstrated ability to maintain a high level of confidentiality and discretion related to project, business, and personnel matters
Ability to work independently, exercise sound judgment, and manage multiple priorities with minimal supervision
Proficiency in Microsoft Office Suite, with advanced proficiency in Outlook, Teams, Word, and Excel
Demonstrated ability to quickly learn and adopt new computer applications, with strong overall comfort leveraging technology to improve efficiency and workflows
Prior experience in a design, architecture, or engineering professional services environment preferred but not required
Knowledge of architectural/engineering terminology a plus
Base Salary Range
$104,000 - $122,000 annually, depending on skills and experience.
Benefits
ZGF employees enjoy medical, dental, and vision coverage with a generous employer contribution; an HSA with employer contribution; a 401(k) with employer match; four weeks of PTO; 10 paid holidays per year; and paid parental and family leave programs.
Apply With
Cover Letter
Resume
We know that great projects take more than a design team to become a reality. Whether you're a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don't check every box—your skills and experiences may be exactly what we need.
ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.
If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online.
Our practice connects communities and is committed to the stewardship of place, people, and the environment.
Industry
Architecture and Planning
Company size
501-1,000 employees
Founded
1942
Headquarters
Portland, Oregon
LinkedIn followers
107,557
With our origins in Oregon, attention to craft and beauty is elemental to the ZGF culture. A deep respect for the built environment evolved from reverence for the surrounding natural beauty of the Pacific Northwest landscape and a commitment to stewardship of the natural environment. Rather than reflecting a signature style, our work is derived from the particulars of the climate, context, and the human experience. The instinct to build community, making places where people come together for a common purpose, is central to our work.
Evolving from a single office with strong regional roots to a firm with seven offices across North America and 750+ staff, ZGF's national reputation was honored with the American Institute of Architects' Architecture Firm Award, recognizing the firm’s “high standards, humanistic concerns, and unique ability to capture the spirit of a place and the aspirations of its inhabitants.”
Offices: 1223 SW Washington Street, Suite 200, Portland, Oregon 97205, US · 515 S Flower St, 3700, Los Angeles, California 90071, US · 1624 Market Street, Suite 250, Denver, Colorado 80202, US · 39 West 19th St, 12th Floor, New York, NY 10011, US · 925 Fourth Avenue, Suite 2400, Seattle, Washington 98104, US
How much do Art & Design jobs in Washington, DC pay?
Based on 173 listings with disclosed salaries, most art & design jobs in Washington, DC pay between $45k–$150k per year. Individual offers vary with seniority, company size, and specialization.
How many Art & Design jobs are open in Washington, DC right now?
There are currently 235 open art & design positions in Washington, DC listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Art & Design roles in Washington, DC?
Companies currently hiring include American University Library, Booz Allen Hamilton, HOK, The American Institute of Architects (AIA), Hillwood Estate, Museum & Gardens, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Art & Design jobs in Washington, DC?
Yes — 93 of the 235 open art & design positions offer remote or hybrid work (24 remote, 69 hybrid).
How do I apply for Art & Design jobs in Washington, DC?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.