Administrative Jobs in Hà Nội, Vietnam (Now Hiring) — 47 open — Page 3

About OnebyZero

Our vision is simple while at the same time ambitious: to make AI adoption both impactful and human-centered. We collaborate with leading enterprises in banking, telecommunications, retail, and other industries to help them unlock tangible value from their data and AI initiatives. By combining deep industry expertise, trusted partnerships, and a relentless focus on outcomes, OnebyZero empowers organizations to go beyond pilots and achieve lasting, scaled impact

About the Role

• Manage OnebyZero’s regional travel desk, including flight, hotel, and visa coordination.
  
• Manage the end-to-end global expense claims process, ensuring policy compliance and timely processing.
  
• Partner with Finance to ensure accurate expense accounting and reporting.
  
• Negotiate and manage relationships with travel vendors, agencies, and insurance providers.
  
• Manage vendor invoices
  
• Continuously improve travel and expense processes for efficiency and cost optimization.
  
• Provide executive travel support including complex itinerary planning and coordination.
  

• In partnership with Global HR & Finance Manager
  
• Support HR operations in Vietnam including onboarding, exits, confirmations, documentation, and contract renewals.
  
• Liaise with external vendors such as payroll providers, benefits partners, and legal advisors.
  
• Manage vendor invoices
  
• Provide day-to-day employee support and query resolution in Vietnam.
  

• Manage Vietnam office administration and vendor coordination.
  
• Coordinate employee engagement activities, team events, and gifting initiatives.
  
• Support logistics for leadership visits, internal meetings, and key company events.
  
• Assist in execution support for the OnebyZero regional events.
  

• Generate and track travel and expense metrics.
  
• Produce monthly Vietnam operational expense reports (office, vendors, engagement spend).
  
• Review payroll inputs for completeness and accuracy.
  
• Flag risks and improvement opportunities proactively.
  

• Support annual review and updates of OnebyZero Travel & Expense policies
  
• Assist in internal and external audits related to Vietnam operations.
  
• Support compliance reviews in line with Vietnam labour regulations.
  
• Assist in execution support for the OnebyZero Annual Kickoff and regional events.
  
  

Requirements

• Operationally Strong: Drives execution with precision and reliability.
  
• Detail-Oriented: Maintains high accuracy across financial and HR data.
  
• Proactive Problem Solver: Anticipates issues and acts early.
  
• Collaborative Partner: Works effectively across HR, Finance, and business teams.
  
• High Ownership Mindset: Takes end-to-end accountability for outcomes.
  
  
  

Benefits

What We Bring to the Table

• Impact-First Culture: Your work directly contributes to real-world AI solutions and business outcomes.
  
• Professional Growth: Continuous learning opportunities, mentorship from industry leaders, and a clear path for career development.
  
• Competitive Compensation: Market-leading salary, benefits, and incentives.
  
• Dynamic Team Environment: Collaborate with a high-performing team that values curiosity, integrity, and ownership.
  
• Global Exposure: Opportunities for international travel.