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Business Management Support & Administration Team Lead (M/F/D)
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Full-time
bachelor degree
Posted 27d ago
Apply by Aug 31
~40 hrs/week
Responsibilities
Lead the GBS Administration Team and manage facility operations, including office space utilization and health and safety compliance. Provide high-level administrative support to the Management Board through reporting, agenda setting, and travel coordination.
Requirements
Requires a higher education degree and C1 level English proficiency. Candidates must demonstrate strong leadership skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment.
Full job description
We are looking for a Business Management Support & Administration Team Lead, who will be responsible for correct, efficient and timely performance of duties assigned to DSV GBS Administration Team. Supporting the Management Board through reporting, including project updates, building meeting agendas, management of calendar of visits and travels. Direct report to Senior Manager, Local Accounting.
Responsibilities:
Supervision and management of the Administration Team, including Facility management.
Coordinating and leading one or more teams across various areas of responsibility.
Project management, including supervising and coordinating the work of contractors.
Prepares the technical specifications (tasks note) for the execution of works that require external contractors and supervises the selection process.
Verifying that agreed work by staff or contractors has been completed satisfactorily and addressing any deficiencies.
Applying performance management techniques to monitor service levels, demonstrate achievements, and drive continuous improvement.
Implementing global standards and best practices for procurement, administration and facility operations and maintenance.
Managing administration processes and implementing necessary improvements.
Supporting the Managing Director in organizing visits, events, communications, and other ad-hoc tasks. Maintaining accurate records of visits and business travels.
Preparing and communicating meetings’ agenda and supporting Management meetings.
Managing and leading organizational change to ensure minimal disruption to core activities.
Ensuring working space meets health and safety requirements and that facilities comply with all applicable legislation.
Securing and maintaining all necessary authorizations, permits, and licenses for building operations.
Planning optimal allocation and utilization of office space and resources.
Developing and implementing preventive and corrective maintenance strategies on all areas under control.
Recruiting, training, and team members development.
Setting individual and team goals.
Monitoring employees' progress and providing them with regular feedback.
Supervision over the work of direct subordinates and their results.
Determine priorities for services provided by the subordinate Team.
Ensuring effective communication regarding administrative matters within GBS.
Taking responsibility for the part of the process which lies with the GBS Administration Team.
Responsible and accountable for all office and process & activities related in the organization.
Collaborating with other departments, administration customers, and suppliers.
Ensuring compliance with internal regulations, procedures, law, including labor regulations, regulations on remuneration and other internal regulations in the company, including company’s intellectual property protection.
Behaviors and attitudes consistent with the values of DSV.
Continuous professional skills development by participation in training and self-education.
Qualifications:
Higher education.
Very good knowledge of English (C1).
Proficiency in using standard office software, including Microsoft Office Suite.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Teamwork.
Communication skills.
Very good organization (self and Team).
Ability to work under time pressure.
Professional approach to task realization.
Ability to set priorities for yourself and Team.
Ability to quickly react and adapt to assigned tasks and changing circumstances.
Efficiency and proactive approach to tasks realization.
Accuracy.
Reliability.
Conscientiousness.
Responsibility.
DSV – Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.
With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.
Transportation, Logistics, Supply Chain and Storage
Company size
10,001+ employees
Founded
1976
Headquarters
Hedehusene
LinkedIn followers
1,424,874
Total funding
$6.4B
At DSV, we keep supply chains flowing in a world of change. We provide and manage supply chain solutions for thousands of companies every day – from small family-run businesses to large global corporations. Our reach is global, yet our presence is local and close to our customers.
Close to 150,000 employees in over 90 countries work passionately to deliver great customer experiences and high-quality services. We aspire to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.
DSV is a dynamic organisation that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals.
Read more at www.dsv.com.
Offices: Hovedgaden 630, Hedehusene, 2640, DK
Global transport and logisticsAir freightSea freightRoad transportRail freightSpecial project transportContract logisticsWarehousingSupply chainHealthcare logistics
How many Administrative jobs are open in Bucharest, Romania right now?
There are currently 385 open administrative positions in Bucharest, Romania listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Bucharest, Romania?
Companies currently hiring include Accenture, Bunge, Hewlett Packard Enterprise, OMV, Genpact, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Bucharest, Romania?
Yes — 199 of the 385 open administrative positions offer remote or hybrid work (14 remote, 185 hybrid).
How do I apply for Administrative jobs in Bucharest, Romania?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.