Administrative Jobs in Alexandria, Australia (Now Hiring) — 6 open

Assembly Label is looking for a Production Coordinator to join our Production team at our Alexandria Head Office.

This is an excellent opportunity for an early-career production professional to gain hands-on experience in production coordination, supplier management, logistics, and production operations within a growing brand, supporting the timely delivery of products from factory to warehouse.

The Role

The Production Coordinator supports the day-to-day production process by coordinating purchase orders, managing production schedules, liaising with suppliers, factories, freight partners, and the warehouse, and ensuring products are delivered on time and meet Assembly Label's quality standards.

Key Responsibilities

Production

• Assist in raising seasonal purchase orders
• Revise purchase orders where required
• Check barcode labels
• Raising re-orders and adding them to tracking documents
• Follow up with factories on samples and delivery dates
• Bulk fabric approval in line with colour and quality standards.
• Photo sample management and tracking with suppliers to ensure samples are handed over on time.
• Checking shipping samples and sending comments to the factory.
• QC of goods at the warehouse when required.

Shipment Bookings & Logistics

• Issue shipping instructions to factories and confirm the bookings in line with the delivery windows.
• Track shipments and provide delivery updates to the wider team.
• Send airfreight quotes for approval and coordinate the airfreight of stock.
• Responsible for holding regular meetings with the warehouse on any supplier packing issues and implementing improvements and tracking with the suppliers.
• Send faulty reports to factories and report to business.

Reporting & Admin

• Sending weekly report on photo sample status, highlighting any red flags and problem-solving delays.
• Updating the Production Schedule with sample comments and approvals.
• Support the team across production and admin tasks when needed.
  

About You

• 2 years experience in production, supply chain or logistics role within fashion. Confident using excel and Microsoft 365 suite.
  
• Experience working with overseas factories/suppliers
• QC and QA experience
  
• Strong attention to detail and accuracy.
  
• Excellent communication skills.
• Excellent time management and ability to prioritise.
  
• A team player who is eager to learn and happy to get stuck in
  
• Humble, Hungry and Smart

Applying

We encourage applications from people of all backgrounds and underrepresented groups who reflect our wonderfully diverse community. If you would like to request accommodations within the recruitment process, please contact us via [email protected]. Please include the job title and location in the subject line of the email.