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With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm kn…
Skills: Calendar Management, Client Billing, Legal Document Preparation, Travel Coordination, Expense Tracking
Palo Alto, California, United States · On-site
$30/hr–$32/hr
Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories. Each Maison proudly embodies a tradition of style, quality and craftsmanship and Ric…
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Palo Alto, California, United States · Hybrid
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Palo Alto, California, United States · Hybrid
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Palo Alto, California, United States · On-site
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23andMe is hiring a quantitative scientist to build predictive models of human health from large-scale genetic, medical, and real-world data. In this hands-on, individual-contributor role, you'll design, develop, and val…
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Palo Alto, California, United States · On-site
$69/hr–$96/hr
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Palo Alto, California, United States · On-site
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Palo Alto, California, United States · Hybrid
$89/hr–$117/hr
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Palo Alto, California, United States · On-site
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Palo Alto, California, United States · On-site
$18/hr–$23/hr
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Palo Alto, California, United States · On-site
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Palo Alto, California, United States · On-site
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Palo Alto, California, United States · On-site
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Palo Alto, California, United States · On-site
$251k–$279k/yr
Opportunity Information Palo Alto Foundation Medical Group is seeking a part-time, board-certified, or board-eligible Urgent Care physician. Beautiful state-of-the outpatient medical center supported by over 50 specialty…
Skills: Urgent Care Medicine, Patient Care, Diagnostic Imaging, Laboratory Services, Outpatient Care
Palo Alto, California, United States · On-site
$18/hr–$23/hr
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Skills: Customer Relationship Management, Upselling, Product Knowledge, Merchandising, Point Of Sale Systems
Palo Alto, California, United States · On-site
$21/hr–$33/hr
Day-1 Medical, Dental, Vision Benefits for eligible colleagues Competitive Pay Paid Time Off Flexible Holiday Time-Off & Flexible Scheduling Instant access to earned wages with PayActiv Enhanced benefits: pet, home & aut…
Skills: Cosmetics Selling, Customer Relationship Management, Skin Care Consultation, Make-up Application, Merchandising
Palo Alto, California, United States · On-site
$251k–$279k/yr
Opportunity Information Palo Alto Foundation Medical Group is seeking a part-time, board-certified, or board-eligible Urgent Care physician. Beautiful state-of-the outpatient medical center supported by over 50 specialty…
Skills: Urgent Care Medicine, Patient Care, Diagnostic Imaging, Laboratory Services, Clinical Leadership
Palo Alto, California, United States · On-site
Description HOST We are looking for Hosts that believe in treating our Guests with first-class service and incredible hospitality! The Pacific Catch, Inc. family strives to attract, nurture, and retain exceptional indivi…
Skills: Hospitality, Customer Service, POS System, Open Table Software, Cash Handling
Palo Alto, California, United States • On-site
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Provide comprehensive administrative support to legal and consulting professionals, including calendar management, travel arrangements, and reception duties. Manage client billing processes, time entry, and the preparation of draft court documents and correspondence.
Requires 2-4 years of experience supporting multiple professionals in a fast-paced environment with strong organizational and writing skills. A bachelor's degree is highly preferred along with proficiency in Microsoft Office Suite.
With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
Manatt, Phelps & Phillips, LLP currently has an exciting opportunity for an Administrative Assistant to join our nationally prominent and growing professional services firm. This role involves performing a wide range of administrative functions in support of Professionals across the Firm's legal and consulting practices. Responsibilities may include supporting professionals who advise clients on regulatory, government, corporate, litigation, health care, and other strategic business matters, as well as a variety of consulting engagements.
Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
Oversee attorney time entry and coding to support accurate client billing and matter management.
Review, verify, and coordinate client billing information, ensuring invoices are accurate prior to submission and resolving billing revisions with the finance team.
Provide administrative support on special projects and collaborate with cross-functional teams to improve workflow processes and support business objectives.
Reception duties, including greeting incoming visitors for client meetings, depositions and team meetings, hospitality and conference room scheduling assistance.
Oversee meeting set ups and catering requirements.
Preparing draft court documents, specifically complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
Organizing and maintaining documents, and case files, knowledge of document management software.
Prepare and format documents in Word
Management and tracking of expense reimbursements.
Provides back-up support to other administrative assistants and office as needed.
Answer emails and phone calls, and when necessary, redirect calls.
Ad hoc projects and duties as needed.
Candidate should have 2-4 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment. Reliable, friendly and positive, can-do attitude is essential
BA Degree highly preferred
Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
Must have strong writing and research skills
Must have exceptional organizational skills and strong attention to detail
The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
Strong Outlook, Word, PowerPoint and Excel skills required. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
The base annual pay range for this role is between $69,000-$74,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
Forget everything you thought you knew about professional services firms. We’re smashing the paradigm with a new kind of enterprise—one that provides legal services, advocacy and business strategies under one roof. After 50 years, we’re still the future of professional services firms. Attorney Advertising. Prior results do not guarantee a similar outcome.
Offices: 2049 Century Park E, Suite 1700, Los Angeles, California 90067, US · 7 Times Square, New York, NY 10036, US · One Embarcadero Center, 30th Floor, San Francisco, CA 94111, US · 1215 K Street, Suite 1900, Sacramento, CA 95814, US · 1050 Connecticut Ave. NW, Suite 600, Washington, D.C . 20036, US
