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Full-time
associate degree
Paid time off programs, Tele-medicine, Employee Assistance Program, Professional training, Employee Discount Program
Posted 3d ago
~40 hrs/week
Responsibilities
The coordinator manages the end-to-end e-commerce order lifecycle, including inventory allocation, fulfillment, and returns. They also provide high-quality customer support by resolving inquiries and assisting with online sales and website issues.
Requirements
Candidates should have 1 to 2 years of experience in customer service or e-commerce operations and possess strong communication skills in both English and French. Proficiency in Microsoft Office and familiarity with order management systems like Magento or D365 are highly valued.
Full job description
Under the general supervision of the Manager, E-Commerce, the Client Services Operations Coordinator is responsible for the accurate and timely processing of e-commerce orders, including inventory allocation, transfers, special orders, returns, repairs, cancellations, and fulfillment updates. Working closely with the Distribution Centre, retail stores, and internal teams, the incumbent ensures order accuracy, inventory availability, and timely fulfillment.
The incumbent also provides exceptional customer service by responding to customer inquiries, resolving concerns, supporting online sales and special orders, and assisting with website-related issues. The role supports the E-Commerce Manager with product updates and initiatives to enhance the online customer experience.
Responsibilities
Order Management & Operations
Review, process, and monitor e-commerce orders through the fulfillment lifecycle, ensuring accurate order entry, timely processing, and shipment within established service levels.
Coordinate with the Distribution Centre and internal departments to ensure order accuracy, inventory availability, and timely fulfillment.
Review fraud verification requests and collaborate with the Credit Department to investigate suspicious or high-risk orders.
Source inventory from alternate warehouse locations when stock is unavailable at the primary Distribution Centre.
Create, manage, and follow up on merchandise transfers, special orders, and engraving requests with retail stores and internal stakeholders.
Process order cancellations, returns, exchanges, repairs, and other order modifications, ensuring accurate documentation and follow-up.
Maintain accurate records of orders, inventory transfers, repairs, returns, and customer interactions within company systems.
Identify and escalate fulfillment, inventory, and operational discrepancies to the appropriate stakeholders.
Support the E-Commerce Manager with product information updates and data maintenance.
Customer Service & Client Support
Deliver exceptional customer service through phone, email, live chat, online reviews, and social media channels.
Assist customers with product selection, recommendations, special orders, and online purchases to support sales opportunities.
Respond to inquiries regarding products, services, order status, shipping, returns, repairs, and store information.
Resolve customer concerns and complaints by collaborating with retail stores, the Distribution Centre, and internal departments.
Provide support for website and online ordering issues, including placing orders on behalf of customers when required.
Escalate recurring customer experience or website issues and support ongoing improvements to the online shopping experience.
Maintain accurate customer records and communication history within company systems.
Stay current on product, service, and system knowledge through ongoing training.
Knowledge and Skills Required
EDUCATION
College degree or equivalent work experience
EXPERIENCE
1 to 2 years experience in Customer Service, or a similar position, preferably in a luxury environment.
1 to 2 years of experience in order fulfillment, order management systems, e-commerce platforms, and related operational processes.
Data entry experience
SKILLS
Fully bilingual (English, French)
Excellent written and verbal communication skills (English, French)
Strong people skills
Strong attention to detail and ability to multi-task
Time management, analytical, problem solving and decision-making skills
Proficient with web-based applications and common software
Solid knowledge of MSOffice (Word, Excel, PowerPoint and Outlook)
Knowledge of Magento and/or D365, an asset
Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate regularly with employees outside of Quebec.
In return for your commitment to excellence, we offer…
Various paid time off programs
Tele-medicine
Employee Assistance Program
Birks University: Accessibility to various trainings
Canada’s leading luxury timepiece and fine jewellery group since 1879, rooted in heritage and craftsmanship.
Industry
Retail Luxury Goods and Jewelry
Company size
201-500 employees
Founded
1879
Headquarters
Montreal, Quebec
LinkedIn followers
19,318
Total funding
$43M
Birks Group Inc. is a leading Canadian luxury group, recognized for its expertise in fine jewellery, timepieces, and curated luxury experiences. Established in Montreal in 1879 by silversmith Henry Birks, the company has built an enduring legacy rooted in craftsmanship, design excellence, and trust.
With a national presence across Canada, Birks Group operates proprietary brands, mono-brand boutiques for some of the world’s most prestigious luxury Maisons, and multi-brand destinations that reflect a distinct point of view on luxury. Beyond retail, the Group acts as a brand partner and curator, shaping how luxury is experienced, discovered, and celebrated by Canadians, both in store and online.
Birks is one of the few Canadian companies to have held a royal warrant, underscoring a long-standing reputation for exceptional quality and design. The Group has also earned international recognition for jewellery innovation and has played a pioneering role in advancing ethical and responsible practices, including the introduction of Canadian-mined diamonds.
Guided by a commitment to excellence, integrity, and long-term impact, Birks Group continues to evolve the luxury landscape in Canada, honouring its heritage while leading with purpose, innovation, and enduring value.
Offices: 2020 boulevard Robert-Bourassa, suite 200, Montreal, Quebec H3A 2A5, CA