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Full-time
professional certificate
Health insurance, Dental insurance, Mental health coverage, Lifestyle spending allowance, Vacation days, Hybrid work flexibility
Posted 21d ago
~40 hrs/week
Responsibilities
The Legal Administrative Assistant will manage workflow, prepare legal documents, and maintain client files for professionals. They are also responsible for coordinating administrative tasks such as billing, docketing, and managing diary systems to ensure deadlines are met.
Requirements
Candidates must hold a Legal Assistant Certificate or Diploma and possess at least five years of experience in a legal administrative role. Proficiency in both French and English is required, along with strong skills in the Microsoft Office Suite.
Full job description
ABOUT GOWLING WLG
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
Performs full legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare:
Legal documents with little or no direction according to general precedents or instructions from Professional.
Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Five (5) years or more as a Legal Administrative Assistant.
Fluent bilingualism (French/English).
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite.
BENEFITS/PERKS
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
An international law firm that's in tune with your world, aligned with your opportunity and ambitious for your success.
Industry
Law Practice
Company size
1,001-5,000 employees
Founded
2016
Headquarters
Global
LinkedIn followers
70,281
Gowling WLG is an international law firm created by the combination of Gowlings, a leading Canadian law firm, and Wragge Lawrence Graham & Co (WLG), a leading UK-based international law firm.
Gowling WLG clients get access to in-depth knowledge in key global sectors and a suite of legal services. With over 1,500 legal professionals worldwide and broad experience in countries around the globe, we're positioned to help you rise to the challenges you face - both today, and tomorrow.
We're proud to be recognised as a top employer, and actively encourage equity, diversity, and inclusion in our workplaces.
Offices: Global, OO · Two Snow Hill, Birmingham,, Birmingham, West midlands B4 6WR, GB · 4 More London, Riverside, London, London SE1 2AU, GB · 100 King St W, First Canadian Place, Suite 1600, Toronto, Ontario M5X 1G5, CA · Office Building 1 , The Gate District, Dubai International Financial Centre, Unit 2, Level 6, Currency House, Dubai, AE
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