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Full-time
high school, associate degree
Posted 15d ago
~40 hrs/week
Responsibilities
The Purchasing Agent is responsible for creating and tracking purchase orders while communicating with vendors regarding pricing and logistics. They coordinate with internal departments to ensure timely fulfillment and resolve discrepancies in invoices and deliveries.
Requirements
Candidates must have a high school diploma and 1-3 years of experience in purchasing or supply chain coordination. Proficiency in Microsoft Office and experience with ERP systems are preferred.
Full job description
Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across the globe. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.Global Reach. Local Service.
As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.
With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients’ needs. Learn more atwww.pavion.com
Pavion and our family of companies are seeking a talented and motivated Purchasing Agent to join our shared services team.
Primary Responsibilities:
Create, process, and track purchase orders in accordance with company policies and procedures
Communicate with vendors regarding order details, pricing, lead times, availability, and shipping logistics
Coordinate with internal departments and end users to confirm purchasing requirements and ensure timely fulfillment
Monitor open purchase orders and follow up on delayed shipments or backorders
Resolve discrepancies related to orders, invoices, pricing, or deliveries and escalate issues when necessary
Maintain accurate purchasing records and documentation
Assist in evaluating vendor performance, pricing, and service quality
Ensure purchased materials meet company standards and project requirements
Support inventory and supply chain processes as needed
Basic Qualifications:
High school diploma or equivalent required; associate degree or additional coursework in business, supply chain, or related field preferred
1–3 years of experience in purchasing, procurement, supply chain coordination, or a related role
Strong attention to detail and organizational skills
Excellent communication and follow-up abilities
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite, particularly Excel
Experience with purchasing, inventory management, or ERP systems preferred
Strong problem-solving and customer service skills
Preferred Qualifications:
Experience working in construction, service, manufacturing, or distribution environments
Familiarity with vendor management and supply chain best practices
Ability to analyze purchasing data and identify cost-saving opportunities
Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.
Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
If you require accommodation or assistance during the application process, please contact us at [email protected]. Kindly note that resumes submitted to this email address will not be reviewed. Thank you for your understanding.
RFI Communications & Security Systems is recognized as one of the nation’s leading physical and logical security integrators.
Our focus is in design, installation and maintenance of integrated systems. Check out our Products & Solutions pages for the latest in Security, Video, Life Safety and Managed Service Solutions. RFI provides 24x7 UL Central Station Monitoring and managed services.
We have collaborated with industry leaders across all of the markets we serve, and have established ourselves as a nationally recognized systems integrator. We are also a proud member of PSA.
As a Pavion company, we are driven by the same singular vision: connecting and protecting by providing Fire, Security, and Integration solutions to customers in 70+ U.S. locations and 23 countries. The company brings industry-leading experience to clients in the enterprise, healthcare, education, government, data center and retail industries. Its mission is to bring clarity and transformation to safety, security, and communication through technology and service.
Offices: 360 Turtle Creek Court, San Jose, CA 95125, US · 2434 N. Freeway Blvd, Sacramento, CA 95838, US · 4060 South McCarran., Ste A, Reno, NV 89502, US · 800 SW 34th St. Suite D, Renton, WA 98057, US · 3450 Arden Rd, Hayward, California 94545, US
Access Control SystemsFire Life Safety SystemsVideo Surveillance Systemsand UL Listed Monitoring CenterElectronicsInformation TechnologySecurityManufacturingVideo