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Full-time
high school
Weekly pay, Direct deposit, Health insurance, Supplemental insurance, Life insurance, 401-K retirement plan
Posted 10h ago
~40 hrs/week
Responsibilities
The Production Office Associate provides administrative support by managing batch tickets, production labels, and inventory documentation. They coordinate with various departments to ensure production records are accurate and operations run efficiently.
Requirements
Candidates must have a high school diploma or equivalent and strong attention to detail. Proficiency in Microsoft Office and the ability to work in a fast-paced manufacturing environment are required.
Full job description
The Production Office Associate provides administrative and operational support to the Production Department in a fast-paced food manufacturing environment. This position is responsible for closing completed batch tickets, preparing and printing production and packaging labels, maintaining production records, and supporting the daily administrative needs of the plant. This position works closely with Production, Quality Control, Warehouse, Maintenance, and Management to help ensure that daily operations run efficiently and that required documentation is completed in accordance with company procedures and food safety requirements.
The ideal candidate is highly organized, detail-oriented, comfortable working in a manufacturing environment, and able to prioritize multiple tasks while maintaining accuracy.
Essential Job and Duties
Production Documentation
Review completed batch tickets and production paperwork for accuracy and completeness.
Close batch tickets in the company's production/inventory system once required information has been verified.
Verify production quantities, lot numbers, dates, yields, material usage, and other required production information.
Assist with investigating discrepancies in production documentation and inventory records.
Maintain organized production records and documentation.
Label Printing and Control
Print product, case, pallet, ingredient, and other production-related labels as required.
Ensure correct product names, lot codes, dates, quantities, and other required information are reflected on labels.
Maintain appropriate control of printed labels to prevent mix-ups or unintended use.
Conduct weekly label inventory counts
Daily Plant Support
Monitor daily production paperwork and identify outstanding documentation.
Assist with preparing daily production schedules, reports, and paperwork.
Support communication between the production personnel and plant floor.
Help ensure production personnel have the paperwork, labels, supplies and documentation needed to perform their assigned work.
Inventory and Production System Support
Assist with production-related inventory transactions and documentation.
Review material usage and production quantities for accuracy.
Assist with identifying discrepancies between physical production activity and system records.
Work with Warehouse and Production personnel to resolve documentation or transaction issues.
Assist with entering completed production information into ERP/MRP or other company systems.
Qualifications
High school diploma or equivalent required.
Previous experience in food manufacturing, manufacturing administration, production, warehouse administration, or a related environment preferred.
Previous experience with production documentation, batch records, inventory systems, or labeling is a plus.
Strong attention to detail and accuracy.
Good organizational and time-management skills.
Ability to handle multiple priorities in a fast-paced environment.
Basic to intermediate Microsoft Office skills, particularly Microsoft Excel.
Ability to learn and effectively use ERP, production management, inventory, and labeling systems.
Strong written and verbal communication skills.
Ability to work effectively with employees at all levels of the organization.
Ability to occasionally lift or move office supplies, paperwork, labels, or other materials weighing up to approximately 50 pounds.
Work Environment
This position is primarily based in the production office but requires regular interaction with the production floor, warehouse, quality control, and other plant departments. The position operates in a fast-paced environment where priorities may change throughout the day based on production requirements.
Weekly pay with direct deposit
Health insurance
Various supplemental insurance policies available after 90-day introductory period
Life insurance available after completion of 90-day introductory period
401-K retirement plan available after one year of employment
I. Rice Manufacture Premium Ingredients, Flavors, Syrups, Sundae Toppings, Bakery Specialties, since 1884
Industry
Food and Beverage Manufacturing
Company size
51-200 employees
Founded
1884
Headquarters
Philadelphia, Pennsylvania
LinkedIn followers
1,583
Quality and Innovation is at the heart of what we do. At I. Rice our mantra is to provide our customers with the utmost attention and care with our well-established products. Our business platform currently covers three divisions, including Sauces, Beverages, Frozen Dessert Ingredients, and Bakery Fillings; there is room for expansion in growth within and beyond our current capabilities. We can meet all your customer needs with our complete R&D team. Changing hearts and minds one taste at a time!
Offices: 1150 Roosevelt Boulevard Building D, Philadelphia, Pennsylvania 19116, US
How much do Manufacturing jobs in Pennsylvania pay?
Based on 1491 listings with disclosed salaries, most manufacturing jobs in Pennsylvania pay between $65k–$150k per year. Individual offers vary with seniority, company size, and specialization.
How many Manufacturing jobs are open in Pennsylvania right now?
There are currently 11,175 open manufacturing positions in Pennsylvania listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Manufacturing roles in Pennsylvania?
Companies currently hiring include Westinghouse Electric Company, Eurofins Viracor, Niagara Bottling, Globus Medical, Mission Critical Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Manufacturing jobs in Pennsylvania?
Yes — 912 of the 11175 open manufacturing positions offer remote or hybrid work (206 remote, 706 hybrid).
How do I apply for Manufacturing jobs in Pennsylvania?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.