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Full-time
bachelor degree
Posted 14d ago
~40 hrs/week
Responsibilities
The Executive Assistant provides high-level administrative support to executives and the Board of Directors, managing complex calendars and sensitive company matters. They also serve as a liaison for board meetings, coordinating logistics, preparing materials, and maintaining confidential records.
Requirements
Candidates should have 7+ years of experience supporting C-level executives, with at least 3 years of experience supporting boards. Advanced proficiency in MS Office and strong communication and time-management skills are required.
Full job description
Description
BioStem Technologies is a leading medical technology company focused on advanced wound care and regenerative medicine. We develop and commercialize placental tissue allografts, cutting-edge wound care products, and surgical solutions aimed at improving patient outcomes.
Position Summary:
Provides high-level administrative support to executives and the Board of Directors.
Essential Duties and Responsibilities:
Provide high-level support to internal and external parties with a high level of professionalism, reflecting positively on BioStem Technologies.
Use discretion, confidentiality, and sound judgment to manage sensitive and C-Level matters, including decisions directly impacting the company's global operations.
Organize and maintain complex daily calendars and schedules, proactively resolving any scheduling conflicts for C-Suite.
Prepare materials using Word, Excel, PowerPoint, and other software— including presentations, agendas, reports, decks, and special-project documents — in support of organizational objectives.
Arrange executive travel and accommodations; prepare and reconcile expense reports.
Screen incoming calls, take and deliver accurate messages, respond to routine requests directly, and refer non-routine calls to the appropriate staff.
Maintain availability outside normal business hours, responding promptly to emails, texts, and calls.
Serve as administrative liaison to the Board of Directors, coordinating Board meetings, Board member travel arrangements, and the preparation, assembly, and distribution of Board meeting materials.
Coordinate meetings of the Board, Audit, Compensation, and Governance & Nominating Committees, serving as recorder/scribe, maintaining confidential files, and liaising with outside counsel and auditors.
Maintain the Board portal.
Establish and maintain accurate and organized filing systems, ensuring confidential documents are both properly stored and accessible, and retained in accordance with company policies.
Provide support for executive leadership and senior management team meetings; coordinate the agenda; provide templates, communicate expectations, prepare meeting summaries and track and follow up on assigned action items and due dates.
Ability to manage multiple competing priorities while maintaining exceptional attention to detail and accuracy.
Exercises independent judgment in resolving administrative matters, escalating issues appropriately while minimizing interruptions to executive leadership.
Be a positive addition and example for organizational health and company culture.
Make the work of C-Suite and other executives easier, anticipating their needs, and planning ahead.
Perform additional duties as assigned by executives, adapting quickly in a fast-paced environment while consistently meeting deadlines.
Requirements
Bachelor's degree preferred.
7+ years of experience as an Executive Assistant supporting C-Level executives with a strong preference of at least 3 years supporting boards.
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Forms); preference for experience with Boardvantage.
Excellent communication skills; able to interact confidently and professionally with individuals at all levels verbally and in writing.
Strong time-management skills with a proven ability to meet deadlines.
Strong business sense; able to decipher priorities and exercise sound judgment.
Demonstrated ability and temperament to handle sensitive information with discretion.
Commitment to performing duties at the highest level, consistently.
Flexible availability to support business needs for projects and meetings, including outside standard hours.
Ability to think outside the box with a strong sense of urgency.
BioStem Technologies is a leading innovator focused on harnessing the natural properties of perinatal tissue in the development, manufacture, and commercialization of allografts for regenerative therapies. The Company is focused on manufacturing products that change lives, leveraging its proprietary BioRetain processing method. BioRetain has been developed by applying the latest research in regenerative medicine, focused on maintaining growth factors and preserving tissue structure. BioStem Technologies' quality management system and standard operating procedures have been reviewed and accredited by the American Association of Tissue Banks ("AATB"). These systems and procedures are established per current Good Tissue Practices ("cGTP") and current Good Manufacturing Processes ("cGMP"). Our portfolio of quality brands includes VENDAJE, VENDAJE AC, and VENDAJE OPTIC. Each BioStem Technologies placental allograft is processed at the Company's FDA registered and AATB accredited site in Pompano Beach, Florida.
Offices: 2836 Center Port Circle, Pompano Beach, FL 33064, US
How many Management & Leadership jobs are open in Fort Lauderdale, FL right now?
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