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Other
Posted 25d ago
~40 hrs/week
Responsibilities
The Administrative Assistant will provide high-quality file management and administrative support to the Real Estate legal team. Responsibilities include managing electronic and paper files, preparing documents, assisting with billing, and coordinating client meetings.
Requirements
Candidates should have previous administrative experience in a professional office environment and proficiency with Microsoft Office. Strong organizational skills, attention to detail, and the ability to manage competing priorities are essential for this role.
Full job description
Administrative Assistant REG Hub 3
Department: Real Estate - Professional Support Hub
Employment Type: Permanent
Location: Leeds
Description
We are looking for an Administrative Assistant to join our Real Estate team, providing high-quality administrative and file management support within a fast-paced, client-focused environment.
This role sits at the centre of the team’s operations, supporting lawyers and wider legal support colleagues to ensure work is delivered efficiently, accurately, and in line with client expectations. You’ll play a key role in maintaining high standards of service, helping the team operate smoothly and consistently.
This is a strong opportunity for someone who enjoys being organised, detail-focused, and part of a collaborative professional services environment.
You’ll gain exposure to a broad range of responsibilities, from matter management and client administration through to supporting transactions and processes, giving you a well-rounded understanding of how a busy legal team operates. The role offers strong development potential for someone looking to build a career within legal or professional services support.
Key Responsibilities
Maintain and organise electronic and paper files, ensuring accuracy, consistency, and compliance with firm standards
Open and close files on the case management system, ensuring all processes are completed correctly
Manage document handling including scanning, filing, and distribution of incoming correspondence
Support document preparation, including printing, copying, PDF editing, and bundling
Provide administrative support to lawyers and legal support teams in line with business needs
Assist with the organisation of client events, seminars, and meetings, including logistics, materials, and coordination
Act as a reliable point of contact within the team, maintaining effective communication and meeting deadlines
Update workflow tracking schedules and ensure accurate matter administration
Upload and manage documents within client data rooms
Prepare court bundles (electronic and hard copy), following instructions and relevant procedures
Undertake online applications and searches (e.g. Land Registry, Companies House, and related platforms)
Provide support with billing processes where required
Assist with matter-related financial administration, including payments and expenses
Manage multiple priorities effectively, ensuring accuracy and timeliness across all tasks
Maintain up-to-date knowledge of client protocols and team processes
Ensure all work is completed in line with firm policies, procedures, and regulatory requirements
Work collaboratively across the wider business, contributing to a one-team culture
Operate with a strong awareness of risk, compliance, and data security
Deliver a professional, client-focused service at all times
Skills, Knowledge and Expertise
Previous administrative experience within a professional or office-based environment
Experience using document or case management systems (legal sector experience beneficial but not essential)
Strong working knowledge of Microsoft Office
Highly organised, with the ability to manage competing priorities in a fast-paced environment
Excellent attention to detail and accuracy
Confident communicator, able to build effective working relationships with colleagues and stakeholders
Proactive, reliable, and responsive, with a strong sense of accountability
Positive, adaptable approach and willingness to learn
A strong team player with a collaborative mindset and commitment to high-quality service delivery
Additional Information
As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact [email protected] in confidence with the vacancy reference in the subject line, and we’ll be happy to help.
DAC Beachcroft is a leading international legal business with offices across Europe, Latin America, North America and Asia Pacific.
We partner with our clients to help them achieve sustainable growth and to defend their business and reputation. We do this by taking a tailored approach to providing commercial, transactional, claims, risk and advisory legal services.
We are recognised leaders in Insurance, Health and Real Estate and draw on the knowledge, industry experience and commercial expertise of our outstanding 3,000 lawyers and support colleagues in these sectors and beyond.
We are forward-thinking, flexible and easy to engage with and we're proud that our clients tell us regularly that we're great to work with.
We know that our clients value advice that is innovative, practical and personal to them, and we pride ourselves on getting to the heart of their businesses. We measure our performance against their expectations and embrace change as a necessary stage in evolving and strengthening our relationships.
The close working relationship we enjoy with our clients has not been built overnight but honed carefully over the last 250 years. This means today our clients can remain confident they have the very best legal expertise available.
How many Legal jobs are open in Leeds, United Kingdom right now?
There are currently 124 open legal positions in Leeds, United Kingdom listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Legal roles in Leeds, United Kingdom?
Companies currently hiring include DAC Beachcroft, EY, Eversheds Sutherland, MDD Forensic Accountants, Simply Conveyancing, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Legal jobs in Leeds, United Kingdom?
Yes — 81 of the 124 open legal positions offer remote or hybrid work (8 remote, 73 hybrid).
How do I apply for Legal jobs in Leeds, United Kingdom?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.