Job Title: Global Events Experience Supervisor (Internal) Area: Global Events & Experience Reports to: Manager of Global Events & Experience Classification: Exempt Location: Evanston, IL This position is designated as H…
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$91k–$101k/yr
Full-time
bachelor degree, professional certificate
Medical insurance, Dental insurance, Vision insurance, 401k matching, Paid time off, Tuition reimbursement
Posted 5h ago
~40 hrs/week
Responsibilities
The supervisor manages the Events Experience team, overseeing exhibits, transportation, volunteer coordination, and medical/security planning for global events. They are responsible for budget oversight, contract negotiations, and ensuring high-quality event delivery across a diverse portfolio of international and domestic meetings.
Requirements
Candidates must have a bachelor's degree in Business, Project Management, or Hospitality, along with at least 5 years of meeting planning experience and 3 years of supervisory experience. Strong project management, financial acumen, and the ability to work in a deadline-driven environment are essential.
Full job description
Job Title: Global Events Experience Supervisor (Internal)
Area: Global Events & Experience
Reports to: Manager of Global Events & Experience
Classification: Exempt
Location: Evanston, IL
This position is designated as Hybrid - Fully Flexible and expected to work from our world headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.
Position Overview
This position supports the Meetings & Events team, responsible for supervising the Events Experience team at Rotary International. This team focuses on exhibits development and management, transportation services, volunteer management, and medical/security planning and execution. Your contribution will serve to support exceptional event experiences for Rotary members and participants globally.
You Will Have
Bachelors degree in Business Administration, Project Management or hospitality management, or equivalent work experience.
CEM, PMP, CMP, and event design certification preferred
3 years’ experience in supervising a team of 3 or more
5 years’ experience in meeting planning and/or exhibits management
Proficient user of Microsoft Office Suite, project management software, and time management tools
Interpersonal skills to effectively communicate with volunteer leadership, and internal and external contacts.
Superior project management, interpersonal, oral and written communication skills
Soft skills
You Are Good At
Being accountable and driving accountability from your team
Collaborating with peers to work effectively in a deadline-driven and data-driven environment; key contacts include other members of the Meetings & Events team, Learning and Development, Global Communications, Senior Leader Support, Information Technology, Building Facilities, and other departments at Rotary International
Prioritizing multiple tasks in a dynamic environment
Communicating orally and in writing; must communicate concisely, persuasively, and clearly for different audiences, including international executive and volunteer leadership.
Demonstrating attention to detail and commitment to accuracy
Contract negotiation with working knowledge of applicable contract law and risk management principles
Budget and financial management
Providing clear instructions and feedback
Data analysis, problem solving and independent solution development
You Will Be Responsible For
Procurement & Budget
Contributes to developing, monitoring and oversight of budgets, forecasting and monitoring payment of US$3-US$4 million of meeting expenses annually
Initiates and serves as principal negotiator for the decorator/general contractor supplier agreements
Supervising and assisting team who are principle negotiators in bidding and contract negotiations for all service providers used for portfolio meetings including, but not limited to, interpretation equipment, security, shipping, signage, medical services, equipment and furniture rental, audiovisual, and communication equipment;
Supervising and assisting team members who are managing external service providers to deliver services in support of domestic and international events
Supervising final reconciliation of all related invoices, as well as overseeing payment authorization for all contracted vendors
Portfolio Management & Execution
Providing supervision and support for team members responsible for customer experience features at international and domestic meetings held at One Rotary Center and in other destinations including International Convention, International Assembly, Council on Legislation, learning opportunities for regional officers, donor recognition and cultivation events, UN days, and other events with impact on Rotary International and the Rotary Foundation
Assigning work associated with portfolio events to team
Measuring team capacity, identifying periods of capacity constraint and recommending strategies for mitigation
Maintaining records of all portfolio meetings for debrief discussions, evaluation against intake information, assignment of planners, skill development, and archival purposes
Team Management & Administrative Duties
Supervising a team of 2-3 professionals
Supervising the development and delivery of service and equipment requirements for all events supported by the team
Holding the team accountable for deliverables’ quality and timeliness
Develops staff assignment lists, including onsite assignments and job descriptions, in consultation with the Manager, Global Events Experience
Build team competency by cross training on departmental tasks, and seeking appropriate professional development and skill-building opportunities
Contributing to reports, manuals, and publications
Updating and maintaining policies & procedures
Contributing to RI Board and Foundation Trustee items related to the work of the department as requested
Volunteer Engagement
Liaises with volunteers on an as needed basis
Other
Travels domestically and internationally up to 10% of the time.
Participates in enterprise projects as required
Assists ME team with other projects as requested.
Able to work long days, walk for extended periods of time, climb stairs, and lift up to 20 lbs.
Leadership Attributes
Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
Presence: Demonstrate composure and confidence.
Accountability: Have a clear sense of ownership and take personal responsibility for actions.
Innovation: Move Rotary beyond traditional ways of thinking
Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.
Salary range
$90,900 - $101,000
Why Work For Rotary?
Generous medical, dental, and vision benefits package
Progressive 401k matching contributions
Above market and generous paid time off package
Tuition reimbursement
Professional development opportunities
On-site cafeteria and coffee bar with special pricing for Rotary employees
Flextime-several different work schedules to choose from
Close to CTA, Metra, a variety of stores, and many food options
Please note:
Rotary does not provide VISA sponsorship or relocation assistance
Rotary is a global network of 1.4 million neighbors, friends, leaders, and problem-solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves.
How many Hospitality jobs are open in Evanston, IL right now?
There are currently 92 open hospitality positions in Evanston, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Hospitality roles in Evanston, IL?
Companies currently hiring include Compass Group, Aramark Healthcare+, Domino's, Horseshoe Bay Resort, Mather, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Hospitality jobs in Evanston, IL?
Yes — 3 of the 92 open hospitality positions offer remote or hybrid work (0 remote, 3 hybrid).
How do I apply for Hospitality jobs in Evanston, IL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.