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Senior Support Assistant - Psychiatry and Behavioral Sciences/School of Behavioral Health Sciences
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Other
high school
Medical Premiums, Paid Time Off, Vacation Time, Sick Time, Longevity Pay, Retirement Plan
Posted 11d ago
~40 hrs/week
Responsibilities
Manage purchasing requests related to contracts and grants while ensuring compliance with audit standards and supporting strategic sourcing. Provide comprehensive administrative and secretarial support, including calendar management, travel coordination, and financial record reconciliation.
Requirements
Requires a high school diploma and at least three years of general office experience, specifically in scheduling and travel coordination. Proficiency in Microsoft Office is required, with knowledge of Coupa and FMS being a significant advantage.
Full job description
UTHealth Houston's Department of Psychiatry and Behavioral Sciences, in tandem with the newly established School of Behavioral Health Sciences, are looking for a Senior Support Assistant to join the growing Procurement team! This role is critical to managing the increasing volume of purchasing requests, particularly those tied to contracts and grants. The procurement support assistant will manage purchasing requests related to contracts and grants, ensuring compliance with audit standards, as well as support strategic sourcing and vendor management. This role involves close collaboration with faculty, researchers, and administrative staff to meet procurement needs efficiently.
This is a full-time onsite position with the possibility of becoming hybrid at a later date.
Position Summary:
This is a second step entry level job that performs most routine tasks under more generally defined supervision. Performs a variety of moderately complex clerical tasks to support assigned area. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.
Position Key Accountabilities:
Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. Communicates, verbally and in writing, and interacts with a range of department constituents which may include trainees, other UTHSC staff, faculty, vendors, and/or others regarding procurement matters including documentation and status updates.
Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
May maintain and reconcile assigned financial records/ reports for area.
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
Assists with data entry and basic processing for the financial and/or human resources systems, including Coupa and FMS.
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed.
Maintains office supplies and equipment, including managing deliveries of orders and notifies requesters when deliveries arrive, and organizing the office supplies and the mailroom
Screens calls and emails and receives and directs visitors.
Assists with maintaining the storage and retrieval of records and documentation.
May handle confidential information and sensitive issues.
May train entry level clerical staff.
Handles basic to moderately complex inquiries.
May be assigned routine budget or financial responsibilities by supervisor.
Advises on policy and processes as assigned by supervisor. Demonstrates ability to understand and apply all University, governmental, and/or grant policies and guidelines.
Other duties as assigned.
Certification/Skills:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. FMS training with a passing score may be required. Use of University financial systems may be required. Basic to advanced knowledge of Coupa is a plus.
Minimum Education:
High School diploma or equivalent.
Minimum Experience:
Three (3) years of general office experience. May substitute required experience with equivalent years of education beyond the minimum education requirement. Prior experience scheduling and maintaining calendars & travel itineraries. Prior experience with preparing meeting materials or general reports preferred.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
The School of Biomedical Informatics is the first school in the country devoted exclusively to graduate programs in health and biomedical informatics, combining information science, engineering, computer science, medical science, and cognitive and social science in health care.
Offices: 7000 Fannin St., Suite 600, Houston, TX 77030, US
How many Healthcare jobs are open in Houston, TX right now?
There are currently 4,146 open healthcare positions in Houston, TX listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Healthcare roles in Houston, TX?
Companies currently hiring include Texas Children's Hospital, McWilliams School of Biomedical Informatics at UTHealth Houston, Oscorp Industries Consulting, St. Luke's Health, UnitedHealth Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Healthcare jobs in Houston, TX?
Yes — 432 of the 4146 open healthcare positions offer remote or hybrid work (181 remote, 251 hybrid).
How do I apply for Healthcare jobs in Houston, TX?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.