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Full-time
Company-paid medical insurance, Dental insurance, Vision insurance, Voluntary life insurance, Short term disability insurance, Accident insurance
Posted 7h ago
~40 hrs/week
Responsibilities
The Project Administrator assists project managers with accounting needs, including tracking subcontracts, purchase orders, and change orders from project turnover to completion. They ensure company job cost accounting standards are maintained and facilitate accurate project billing and documentation.
Requirements
Candidates should possess proficiency in project management accounting software, specifically Viewpoint Vista, and demonstrate strong organizational and time management skills. Excellent verbal and written communication abilities are required to collaborate effectively with project teams, contractors, and owners.
Full job description
Gallo Mechanical is looking for a Project Administrator to join our growing team. As a project administrator, your primary responsibility is to assist the project managers with accounting needs from the project turnover meeting to project completion. The Project Administrator ensures the company job cost accounting methods, standards and processes are maintained.
Responsibilities:
Work with your designated project manager teams to ensure all proper information is input into the company's accounting system
Track Subcontracts, Purchase Orders, and Change Orders
Ensure projects are billed by designated dates with all necessary documentation
Maintain professional customer service with General Contractors and Owners
Assist in implementing new processes for your project teams when applicable
Weekly Job Responsibilities:
Attend Turnover meetings
Entering estimate breakouts from the project team
Entering pertinent job information into vista
Entering Subcontracts and sending out via DocuSign
Entering Purchase Orders and sending out via DocuSign
Entering Contract Change Orders, getting signed and returned
Entering PO and Sub Change Orders and sending out via DocuSign
When and as directed, fulfill compliance for Subcontracts, Purchase Orders and Change Orders
Initiate routine billings for project managers and send out to Customer by due date with all needed information
Open projection codes for PM Cost Projections
Verbal and written communication: One of a project administrator's tasks is to provide documentation, which requires excellent written communication skills. Verbal communication skills are also important and can help project administrators collaborate with our Customers and Project Teams.
Organization: Project administrators are responsible for coordinating the many tasks that comprise a completed project.
Time management: Project administrators work to ensure that every stage of our projects are completed within a certain time frame. Excellent time management skills can help them complete their own tasks and keep others on schedule.
Collaboration: Projects are collaborative efforts and project administrators work closely with, managers, contractors and a range of other professionals. The ability to work as part of the team can help ensure successful project completion.
Proficiency with project management accounting software: Familiarity with Viewpoint Vista is an important qualification for project administrators
Multitasking: Project administrators have multiple responsibilities that they might have to manage simultaneously, including documentation, task monitoring and resource management. This makes multitasking and task prioritization valuable skills for the team.
Flexibility: Conditions can change rapidly during the lifecycle of a project. In these circumstances, adaptability can help project administrators change their processes, develop new plans and ensure the success of the project
At Gallo Mechanical LLC, our foundation is built on the core values of family, service, and exceptional performance. With 80 years as a proud, locally-owned family business, we are dedicated to finding innovative ways to serve and support the community we call home. It all starts with our greatest asset – our people! We invest in your growth through dedicated training programs and back you up with a comprehensive benefits package designed to help you thrive in your career.
Training, support, and career progression to help you grow in your career.
Company-paid medical insurance
Dental, vision, voluntary life, short term disability, accident, and critical illness insurance
Team Incentive Program (TIP): Allows eligible employees to share in company financial success.
401(k) plan with a 5% company match
Employee wellness resources, PTO benefits, and more!
Gallo Mechanical is recognized as a leader in mechanical contracting in the Gulf South. The Company has participated as a subcontractor and prime contractor in many of the most complicated and sizable projects in Louisiana.
Currently, Gallo's territory of operations extend from west Louisiana to Florida's panhandle while servicing hospitality, medical, education, and military facilities throughout the region.
Offices: 4141 Bienville Street, New Orleans, Louisiana 70119, US · 47220 Conrad Dr, Hammond, Louisiana 70401, US · 11711 Sun Belt Ct, Baton Rouge, Louisiana 70809, US · 111 Nova Dr, Broussard, Louisiana 70518, US · 3355 Copter Rd, Unit #5, Pensacola, Florida 32514, US
How many Finance & Accounting jobs are open in Raleigh, NC right now?
There are currently 938 open finance & accounting positions in Raleigh, NC listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Finance & Accounting roles in Raleigh, NC?
Companies currently hiring include First Citizens Bank, North Carolina State Employees Credit Union, Truist, Symmetry Financial Group, Enact Mortgage Insurance, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Finance & Accounting jobs in Raleigh, NC?
Yes — 383 of the 938 open finance & accounting positions offer remote or hybrid work (124 remote, 259 hybrid).
How do I apply for Finance & Accounting jobs in Raleigh, NC?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.