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Full-time
high school, associate degree, bachelor degree
Competitive Compensation
Posted 41d ago
~40 hrs/week
Responsibilities
The Administrative Assistant oversees site-level procurement, accounting, and document management for manufacturing operations. They also coordinate logistics, manage plant consumable inventory, and serve as the primary point of contact for facility visitors.
Requirements
A high school diploma or GED is required, along with at least 2 years of professional experience in administrative or operational roles. A bachelor's degree and experience with SAP or the chemical industry are preferred.
Full job description
Company Description
Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Tech Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.
Job Description
The Administrative Assistant is responsible for performing and overseeing a wide range of activities for the site and its manufacturing operations. The job responsibilities include aspects of procurement, accounting, document management, logistics, inventory management, and general administrative support. The position plays a key role in facilitating communication between the site and external teams and is frequently the go-to person for the Addison site.
Duties & Responsibilities:
Procurement
Primary responsibility for the following site level procurement tasks: set-up new vendors, create requisitions, perform goods receipts, reconcile invoices, close purchase orders.
Work closely with corporate procurement and accounts payable teams to execute routine processes and champion resolution of issues.
Support site vendors with invoice and payment inquiries.
Accounting
Maintain monthly cost tracking of routine site expenses relative to the budget.
Monitor good receipts and invoice status against purchase order commitments. Perform a month end analysis to identify open liabilities to accrue to the following month.
Document Management
Generate product labels for production runs and audit for accuracy.
Review production paperwork for completeness and alignment with SAP inventory transactions, and cost variations.
Manage the organization, filing, and purging of documents (BOLs, process orders, etc)
Logistics Transactions & Support
Retrieve Certificates of Analysis (COA's) for Delivery Specialist loads
Close out deliveries and process returns in SAP
Learn the core duties to back-up the Logistics Coordinator
Inventory Management
Manage inventory and re-order processes for all plant consumable supplies
Support site material inventory initiative and cycle counts
Administrative
General clerical duties as needed (filing, copying, scanning, office supplies, etc.)
Act as the point of contact for all visitor, contractor, and vendor entries to the facility. Provide necessary instructions and coordinate with the appropriate site contact
Qualifications
Knowledge, Skills & Abilities:
High level of attention to detail and documentation
Strong computer, math, and problem-solving skills
Familiarity with basic accounting, budgeting, procurement, and billing practices
Possess the verbal and written communication skills to proactively communicate with on-site personnel and remote teams and respond to their concerns.
Ability to multitask and maintain focus in a fast-paced environment
Ability to work independently and make decisions and recommendations
Ability to maintain composure during escalations and communicate complex information clearly.
Key Characteristics:
Organization & Attention to Detail: Ensure documentation is accurate and meets company & regulatory requirements. Follow work processes and audit transactions for abnormalities.
Proactive Communication Skills: Ability to anticipate issues, maintain consistent dialogue with internal and external stakeholders, and provide timely & clear updates (written and verbal).
Cross-Functional Coordination: Strong capability to collaborate effectively with local site personnel and remote internal & external stakeholders.
Problem-Solving and Escalation Management: Skilled at quickly identifying obstacles and taking the initiative to resolve and/or escalate the issue.
Education & Experience:
Required
High school diploma or GED
2+ years of professional experience demonstrating Key Characteristics
Preferred
Bachelor’s degree or associate degree (two-year college or technical school)
Experience working in the chemical industry or a manufacturing environment
Experience with SAP or similar ERP platforms
Additional Information
At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we also offer competitive compensation and benefits.
As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.
Partenaire des territoires, Veolia propose des solutions pour la gestion de l'eau, des déchets et de l'énergie qui participent au développement durable des villes et des industries. A travers ses trois activités complémentaires, Veolia contribue à développer l'accès aux ressources pour tous, à préserver les ressources disponibles et à les renouveler.
Offices: 30 rue Madeleine Vionnet, Aubervilliers, Ile de France 93200, FR
services à l'environnementeau potable assainissement réseaux gestion des déchetsand gestion des services énergétiquesWaste ManagementEnvironmental ConsultingSustainabilityEnvironmental Engineering
How much do Finance & Accounting jobs in Ohio pay?
Based on 1732 listings with disclosed salaries, most finance & accounting jobs in Ohio pay between $60k–$173k per year. Individual offers vary with seniority, company size, and specialization.
How many Finance & Accounting jobs are open in Ohio right now?
There are currently 5,321 open finance & accounting positions in Ohio listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Finance & Accounting roles in Ohio?
Companies currently hiring include JPMorganChase, PNC, Fifth Third Bank, KeyBank, Huntington National Bank, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Finance & Accounting jobs in Ohio?
Yes — 1777 of the 5321 open finance & accounting positions offer remote or hybrid work (576 remote, 1201 hybrid).
How do I apply for Finance & Accounting jobs in Ohio?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.