Benefits: Flexible schedule Auto Shop Administrative Assistant 📍 Petaluma, CA | Part‑Time (up to 24 hours/week) Pay: $25/hour We are seeking a reliable and detail‑oriented Administrative Assistant to support operations …
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Full-time
high school
Flexible Schedule
Posted 21d ago
~24 hrs/week
Responsibilities
The role involves coordinating invoices, payments, and vehicle registrations while maintaining art inventory and condition reports. Additionally, the assistant provides general operational support, including scheduling, correspondence, and running business errands.
Requirements
A high school diploma is required, with a preference for two years of administrative experience. Candidates must possess a valid California Driver's License and proficiency in Microsoft Office and DMV online systems.
Full job description
Benefits:
Flexible schedule
Auto Shop Administrative Assistant 📍 Petaluma, CA | Part‑Time (up to 24 hours/week) Pay: $25/hour
We are seeking a reliable and detail‑oriented Administrative Assistant to support operations inside a private auto shop. This part‑time role is ideal for someone who enjoys a mix of administrative work, coordination, documentation, and light operational support.
The preferred schedule is three 8‑hour days per week, ideally Tuesday, Wednesday, and Thursday (final schedule will be determined with the candidate).
Key Responsibilities:
Invoice & Payment Coordination - First point of contact for incoming invoices and payment requests - Organize, review, and reconcile documentation before sending to accounting - Maintain accurate records and tracking logs
Vehicle Documentation & Registrations - Maintain files for registrations, renewals, and required payments - Track deadlines and ensure timely submission - Process payments for registrations and related documentation
Art Inventory & Condition Reporting - Maintain inventory of art pieces - Conduct general visual inspections to identify repairs or maintenance needs - No formal art knowledge required — just a good eye for detail
Administrative & Operational Support - Prepare memos, emails, reports, and internal correspondence - Schedule appointments and maintain calendars - Assist with deliveries and run business‑related errands - Coordinate with suppliers and service providers - Maintain organization within the shop
Required Skills & Qualifications: - Self‑starter with strong attention to detail - Ability to manage multiple tasks independently - Proficiency in Microsoft Office (Word, Excel, Outlook, Teams), Zoom, DMV online systems, and ability to learn new software - Good time management skills and ability to follow instructions - General math skills for reconciliation and verification tasks - Valid California Driver’s License
Work Environment This role is based inside a private auto shop, not a traditional office. Noise from tools and vehicle maintenance is frequent and expected. Standard office equipment is used within this environment.
Education & Experience - High school diploma required - 2 years of administrative experience preferred - Experience with document administration and inventories is helpful - Knowledge of vehicle documentation processes is a plus but not required
If you're organized, proactive, and ready to contribute, we’d love to hear from you.
Growing elegant and food driven wines from our Estate in the Petaluma Gap
Industry
Beverage Manufacturing
Company size
11-50 employees
Founded
2000
Headquarters
Petaluma, California
LinkedIn followers
266
Keller Estate Winery located in The Petaluma Gap region of the Sonoma Coast produces elegant and terroir driven wines from their property. Chardonnay and Pinot Noir are our man focus, yet as we explore our Estate we have planted Pinot Gris and Syrah to compliment our offerings.
Offices: 5875 Lakeville Hwy, Petaluma, California 94954, US
Re-inventing the Sonoma CoastEstate WinesDefining the Petaluma GapChardonnayPinot Noir and Syrahand Gorgeous Winery for a visitWine And SpiritsWineryFood and Beverage
How much do Finance & Accounting jobs in California pay?
Based on 9557 listings with disclosed salaries, most finance & accounting jobs in California pay between $78k–$210k per year. Individual offers vary with seniority, company size, and specialization.
How many Finance & Accounting jobs are open in California right now?
There are currently 16,394 open finance & accounting positions in California listed on Clera. New openings are added daily as companies post roles.
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Are there remote or hybrid Finance & Accounting jobs in California?
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