Position Summary The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions. Submission Coordinators are assigned …
Skills: Licensing submissions, Adobe Photoshop, Adobe Illustrator, Microsoft Office, Excel
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Senior Manager Business Operations - Sphere Studios Tech
Burbank, California, United States · On-site
$96k–$170k/yr
Senior$1.9B raised
Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a seco…
Skills: Business operations, Production operations, Strategy, Cross-functional collaboration, Resource allocation
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$20/hr–$22/hr
Full-time
Posted 8h ago
~40 hrs/week
Responsibilities
The Submission Coordinator is responsible for preparing, submitting, and tracking concept and print-on-demand materials for retail licensing approvals. They must ensure accuracy across all stages of the submission process while maintaining compliance with licensor guidelines and internal SOPs.
Requirements
Candidates should have familiarity with Microsoft Office Suite, particularly Excel, and possess strong attention to detail. The role requires the ability to manage tasks efficiently, follow established workflows, and communicate effectively in a fast-paced office environment.
Full job description
Position Summary
The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.
Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.
Essential Duties and Responsibilities
Prepare and submit concept and pre-production materials for retail licensing approvals.
Execute print-on-demand (POD) submissions for the ecommerce division.
Process submissions across all stages prior to final production in alignment with established priorities.
Track submission and approval statuses and update internal systems accurately.
Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
Support revisions, resubmissions, and rush submissions as directed.
Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
Participate in team meetings, training, and process improvement discussions.
Maintain a collaborative, adaptable, and detail-oriented approach to work.
Minimum Qualifications
Familiarity with Microsoft Office Suite, including Excel.
Strong attention to detail and accuracy.
Ability to manage assigned tasks efficiently within defined timelines.
Clear verbal and written communication skills.
Ability to learn and follow established workflows and submission standards.
Working Conditions
Must be able to work in a fast-paced environment
Office with open floor plan
Business casual office attire
Work is performed inside a temperature-controlled office building
Physical Requirements
Sit, stand, bend, lift occasionally lifting
Occasionally lift up to 25 pounds
View and type on computer screens for long periods of time
Direct Reports
N/A
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Related keywords
LicensingSubmission CoordinatorAdobe PhotoshopAdobe IllustratorMicrosoft OfficeExcelPrint-on-demandRetailEcommerceSOPData entryQuality controlWorkflowProject trackingAdministrativeProduction support
Mad Engine specializes in products that reflect pop-culture creativity and individuality | 150,000+ Designs | 250+ Licenses | 12+ Global Offices | 2000+ Employees
Offices: 1017 Grandview Ave, Glendale, California 91201, US · 10525 Vista Sorrento Pkwy, Suite 200, San Diego, California 92121, US · 3803 Parkwood Blvd, Frisco, Texas 75034, US · 30 International Blvd, Toronto, Ontario M9W, CA · 495 Ryan Ave, Chico, California 95973, US
Fashion TopsE-CommerceSustainabilityFashion BrandsPrint On DemandLicensed Appareland Fashion AccessoriesFashionRetailApparel
How much do Creative & Media jobs in Burbank, CA pay?
Based on 133 listings with disclosed salaries, most creative & media jobs in Burbank, CA pay between $50k–$170k per year. Individual offers vary with seniority, company size, and specialization.
How many Creative & Media jobs are open in Burbank, CA right now?
There are currently 164 open creative & media positions in Burbank, CA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Creative & Media roles in Burbank, CA?
Companies currently hiring include Paramount, Adelphi Group, Warner Bros. Discovery, Sphere Entertainment Co., Funko, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Creative & Media jobs in Burbank, CA?
Yes — 54 of the 164 open creative & media positions offer remote or hybrid work (3 remote, 51 hybrid).
How do I apply for Creative & Media jobs in Burbank, CA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.