Machelen, Flanders, Belgium · Hybrid
At Ayvens, progress starts with you. Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move. Your responsibilities As Order & Delivery Advisor you and…
Skills: Process Optimization, Administrative Management, Customer Communication, Problem Solving, Bilingual NL/FR
Machelen, Flanders, Belgium · On-site
Job Description SummaryA proactive and detail-oriented individual to support our Service Center team. As a local support role, you will assist with operational tasks such as preventive maintenance (PM) scheduling, follow…
Skills: Scheduling, Customer Service, Operational Support, Stakeholder Collaboration, Parts Ordering
Machelen, Flanders, Belgium · On-site
Job Description SummaryA proactive and detail-oriented individual to support our Service Center team. As a local support role, you will assist with operational tasks such as preventive maintenance (PM) scheduling, follow…
Skills: Preventive Maintenance Scheduling, Customer Service, Stakeholder Collaboration, Dispatching, Parts Ordering
Machelen, Flanders, Belgium · Hybrid
Make an impact with NTT DATA Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society…
Skills: Sales Administration, Quote to Cash Process, Vendor Coordination, Data Entry, Reporting
Machelen, Flanders, Belgium · Hybrid
$47k–$74k/yr
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less in…
Skills: Client Service Excellence, Office Administration, Stakeholder Management, Technologically Savvy, Accountability
Machelen, Flanders, Belgium · On-site
Beschrijving van het bedrijf We help make your world a safer place. Wij hechten veel belang aan onze waarden: integriteit, hulpvaardigheid en waakzaamheid. Bij Securitas zetten we diversiteit voorop. Wij moedigen iederee…
Skills: Dutch, French, English, MS Office, Alarm Verification
Machelen, Flanders, Belgium · Hybrid
At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the wo…
Skills: Payroll Processing, Belgian Social Legislation, Belgian Tax Legislation, SAP HR, Workday
Machelen, Flanders, Belgium · Hybrid
Make an impact with NTT DATA Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society…
Skills: English Language, Creative Thinking, Teamwork, Communication Skills, Agile
Machelen, Flanders, Belgium · Hybrid
$45k–$71k/yr
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less in…
Skills: Analytical Reasoning, Business Behavior, Business Data Analysis, Collaboration, Contract Management
Machelen, Flanders, Belgium · On-site
Job Description SummaryA proactive and detail-oriented individual to support our Service Center team. As a local support role, you will assist with operational tasks such as preventive maintenance (PM) scheduling, follow…
Skills: Preventive Maintenance Scheduling, Customer Service, Operational Support, Stakeholder Collaboration, Parts Ordering
Machelen, Flanders, Belgium · On-site
Job Description SummaryA proactive and detail-oriented individual to support our Service Center team. As a local support role, you will assist with operational tasks such as preventive maintenance (PM) scheduling, follow…
Skills: Preventive Maintenance Scheduling, Customer Service, Stakeholder Collaboration, Dispatching, Parts Ordering
Machelen, Flanders, Belgium · Hybrid
Contract & Tender Representative Are you a proactive and detail-oriented professional with excellent communication skills and tender experience? For our office in Diegem, we’re looking for a Contrtact & Tender Representa…
Skills: Tender Management, Contract Administration, SAP, Microsoft Excel, CRM Dynamics
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Manage the complete order, registration, and delivery process for vehicles, bikes, and energy cards. Coordinate with customers and internal departments to ensure administrative accuracy and optimize operational processes.
Requires at least 2 years of experience in a similar role with strong reasoning and process mapping skills. Must be perfectly bilingual in Dutch and French and fluent in English.
Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.
As Order & Delivery Advisor you and your colleagues will be responsible for the complete management of vehicles ordered from us. Between 15 and 20,000 vehicles, bikes and energy cards are ordered, registered and delivered every year. You guarantee qualitative and timely handling of these orders, registrations and deliveries of their vehicles.
Your main tasks?
You ensure that all administrative steps of the files assigned to you are completed correctly. To this end, you are in frequent telephone contact with our customers (drivers, garages, fleet manager, etc.) and, of course, your colleagues from other Ayvens departments.
You gather the necessary information for drawing up contracts, orders and invoicing.
You also know how to improve the quality of processes and further optimise systems. With us, you get the space to put your ideas into practice yourself.
You are a sparring partner for the ODE Manager and together with her, you know how to take the department to the next level.
You have at least 2 years of demonstrable experience in a similar position.
You have strong thinking and reasoning skills and are able to map and optimise existing processes.
You like administration, organisation and structure are important to you.
You can handle deadlines and like a brisk pace of work.
You are customer-oriented, have good communication skills.
You have a problem-solving, entrepreneurial and innovative approach.
You work equally well independently and in a team.
You are perfectly bilingual NL/FR and fluent in English
Join Ayvens – Drive the Future of Mobility
At Ayvens, we’re turning mobility into more than just a destination — we’re making it a great experience. And to make that happen, we need people who make a difference.
We’re committed to helping our colleagues grow, thrive, and reach their full potential. That means:
providing extensive training opportunities
clear talent development plans
fair and competitive compensation
You can count on a well-rounded benefits package, including a free medical care plan, pension scheme, meal and eco vouchers, and a flexible income plan.
Healthy work-life balance
Flexible working hours
Possibility of homeworking several days a week
Thorough onboarding process and performance feedback
Opportunities for internal mobility
At Ayvens, we welcome fresh ideas, innovation, and open feedback. We’re building a culture where everyone has the space to be themselves and contribute to something bigger — the future of sustainable mobility.
We are Ayvens. We’re ready for what’s next.
Are you? Apply now and be part of the journey.
With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.
Born from the acquisition of LeasePlan by ALD Automotive, part of the Societe Generale group, Ayvens is a leading global sustainable mobility player committed to making life and business flow better. By bringing together complementary capabilities and expertise built over decades, our legacy companies saw an opportunity to reimagine mobility as we know it, providing full-service leasing, flexible subscription services, fleet management and multi-mobility solutions to large international corporates, SMEs, professionals and private individuals. With more than 14,500 employees across 42 countries, 3.4 million vehicles and the world’s largest multi-brand EV fleet, we’re leveraging our unique position to lead the way to net zero and spearhead the digital transformation of the mobility sector. Ayvens. Better with every move.
There are currently 12 open administrative positions in Machelen, Belgium listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include GE HealthCare, Johnson & Johnson Innovative Medicine, NTT DATA, Inc., Ayvens, B&R Industrial Automation, among others. Browse the listings above to see every active employer.
Yes — 7 of the 12 open administrative positions offer remote or hybrid work (0 remote, 7 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
