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Provide routine administrative support to project management teams by collecting, processing, and organizing project documentation. Manage deliverables such as bid invitations, subcontracts, RFIs, and compliance documentation to ensure project efficiency.
Requires a High School Diploma or GED and at least 2 years of administrative or clerical support experience. Experience in construction project support is preferred.
Best People + Right Culture. These are the driving forces behind JE Dunn’s success.
By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years.
Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in our pursuit of building perfection.
The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of JE Dunn.
PROJECT COORDINATOR – CORE
• Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
• Processes information within specific timeframes in order to maintain efficiency and timeliness.
• Provides timely and effective communication to internal and external stakeholders.
• Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
• Supports project management during the award process by;
o Issuing and/or preparing bond memos
o Setting up, issuing, and fully executing subcontracts
o System access to dashboards
• Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
• Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
• Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
• Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
• Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
• May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
• Shares subject matter expertise to support teamwork and deliver results.
• Utilizes discretion and integrity with highly confidential and sensitive information.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.
• May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.
High School Diploma or GED (Required).
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.
Base compensation for the Project Coordinator role in [[filter1]] is between $65851 and $82313, depending on experience, and may be more than this range for candidates with exceptional experience and a demonstrated history of successful performance. In addition to base salary, the role is eligible to receive a target bonus based on both individual and company performance.
This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [email protected]
JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.
JE Dunn Construction is a family- and employee-owned company with offices in 27 locations across 18 states.
JE Dunn Construction is a family- and employee-owned company and the eighth-largest domestic general contractor in the United States, with 27 offices nationwide. We provide construction management, design-build, and integrated construction services across a wide range of markets. From design and preconstruction through closeout, we work in close partnership with our clients to deliver safe, high-quality projects nationwide. Building authentic partnerships and a shared commitment to doing the right thing guides our work. John Ernest (Ernie) Dunn founded JE Dunn Construction Company in Kansas City, Missouri, in 1924. His philosophy was simple: Treat people fairly and offer clients quality service at a fair price. His vision and approach to conducting business still influence our people and our work today. Since our founding, JE Dunn has grown into a trusted partner with offices in 18 states. Our longevity and continued growth are a direct result of our people and the relationships they build every day. We take a resolute responsibility for our role in each project and for the communities we serve. At JE Dunn, people come first. As an employee-owned construction company, we’ve spent more than 100 years creating a culture of inclusion and belonging. Our success is powered by our people and our shared commitment to doing the right thing, giving back, and building authentic partnerships in the communities where we live and work. These principles drive our vision to enrich lives through inspired people and places. We believe successful projects start with people. Our teams take time to understand each client’s journey and remain flexible, accountable, and transparent from start to finish. Through unmatched communication and ongoing collaboration, we bring the right people and the right tools together to support informed decisions, reduce risk, and deliver outcomes aligned with project goals. Ready to work with us? Learn more at jedunn.com.
Offices: 1001 Locust St, Kansas City, MO 64106, US · 2555 Cumberland Pkwy SE, Atlanta, Georgia 30339, US · 1601 S Mo Pac Expy, Suite 450, Austin, Texas 78746, US · 10807 New Allegiance Dr, Suite 145, Colorado Springs, Colorado 80921, US · 14951 N Dallas Pkwy, Suite 700, Dallas, Texas 75254, US
