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The Executive Administrator provides confidential administrative support to the Deputy Director of Community Programs and division staff. Responsibilities include compiling analytical data for management reports and maintaining personnel support documentation.
Candidates must possess considerable knowledge of office administrative practices, including records management and workflow coordination. Proficiency in office technology, document preparation, and the ability to work independently are required.
Title: Executive Administrator (Y0371)
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $66,578 - $80,320
Pay Band: 4
Agency: Department of Juvenile Justice
Location: Central Office
Agency Website: http://www.djj.virginia.gov/
Recruitment Type: State Employee Only - E
Job Duties
THIS POSITION IS OPEN TO CURRENT COMMONWEALTH OF VIRGINIA EMPLOYEES ONLY.
It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Commonwealth positions offer a competitive benefits package, which includes: Fourteen (14) paid holidays, Paid and Unpaid Leave (Vacation, Sick, Family Personal, Parental and FMLA), Health and Dental Insurance, Short- and Long-Term Disability, Employee Assistance Program (Counseling), Flexible Spending Account, and Life Insurance.
The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.
The Executive Administrator will provide confidential, efficient and accurate executive administrative support to the Deputy Director of Community Programs and other division staff. Will compile analytical data to develop monthly management reports for distribution. The person in this position will represent the Deputy Director to employees as well as others outside of the agency and maintain required personnel support documentation related to community employees to include maintenance of employee performance documentation. The executive administrator will work independently, completing and coordinating a variety of assigned tasks and responsibilities; serve as a resource for information requested by staff, other state agencies and the public; and effectively communicate with others to accomplish tasks through influence and collaboration.
Minimum Qualifications
At a minimum, selected candidates must possess the following:
• Considerable knowledge of office administrative practices, including confidentiality, scheduling, records management, and workflow coordination
• Knowledge of meeting preparation processes, including agenda development, coordination of logistics, accurate minute-taking and distribution
• Ability to interpret procedures and protocols accurately and provide administrative guidance to division staff
• Skill in preparing, editing, and formatting documents, and correspondence
• Skill in using office technology and software to produce spreadsheets, presentations, and reports
• Ability to analyze information, identify routine issues, and recommend or implement solutions
• Ability to work independently and prioritize work to meet deadlines
Additional Considerations
Additional considerations include the following:
• Experience in the juvenile justice system
• Knowledge of court service unit operations
• Knowledge or experience of basic budgeting, procurement support, and expense tracking
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications received after the closing date will not be considered. Documents sent through postal mail, email, or fax will not be considered.
Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application. Status updates will not be provided via telephone or email.
Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.
Pre-employment medical screenings are required for some DJJ positions.
Driver License:
A valid driver’s license is required of DJJ employees to operate a state-owned or leased vehicle.
Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.
DJJ Welcomes Veterans:
DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.
Reasonable Accommodations:
Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
Equal Opportunity Employer:
The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Contact Information
Name: Carolyn Brown
Phone: email only
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
We connect, protect and innovate for the Commonwealth of Virginia through IT services, cybersecurity and governance.
VITA connects, protects and innovates IT services, infrastructure and cybersecurity for 67 Virginia agencies, 55,000 state workers and 8.6 million Virginians. VITA's new guiding principles: Our new vision is to be Virginia's most customer-focused technology partner, empowering the Commonwealth to achieve more through innovative, efficient and secure technology. Our new mission is to deliver sustainable and effective results to our customers through innovative, efficient and secure services. Our new tagline is Connecting - Protecting - Innovating Our agency personas: we are the Commonwealth's IT protector, our partners' collaborator and Virginia's innovator. Our new value statements: Accountability - We take ownership for delivering on defined outcomes, being transparent and responsible for the decisions we make. Inclusive Collaboration - We engage diverse individuals and teams from VITA, customers and suppliers to develop solutions together and foster mutually beneficial partnerships. Growth Mindset - We embrace challenges and opportunities for growth, striving to discover innovative solutions and never accepting the status quo. Effectiveness - We work decisively to deliver solutions by taking a data-driven approach that creates value for the Commonwealth. Persistence - We are dedicated to accomplishing our mission by delivering timely and innovative solutions for our customers despite challenges.
Offices: 7325 Beaufont Springs Drive, Richmond, VA 23225, US
