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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Irving, Texas, United States · On-site
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Dallas, Texas, United States · On-site
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Dallas, Texas, United States · On-site
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Provides comprehensive administrative support to the executive office, including coordinating office operations and managing executive meetings. Responsibilities include handling expense reporting, office inventory, and occasional personal errands for leadership.
Requires 3-5 years of professional administrative experience, preferably supporting senior leaders. Proficiency in Microsoft Office Suite and strong organizational skills are essential.
Description
Start your career with one of the nation’s fastest-growing auction houses, that focuses on treasured collectibles from Sports, Entertainment to Luxury Handbags and Fine Art.
Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For almost 50 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.
SUMMARY: Heritage Auctions is seeking an experienced professional to join its World Coins division, responsible for managing client relationships, organizing and selling coin inventory, and representing the company at coin shows. The ideal candidate has at least five years of experience in world coin sales, strong knowledge of numismatics, and excellent communication and organizational skills.
· Provide administrative support to the executive office.
· Assist with administrative projects and workflow coordination across the executive team.
· Support recurring administrative processes, including expense reporting, wire transfer requests, invoice processing, and other administrative tasks.
· Handle personal and business-related errands for executive leadership as needed.
· Maintain organized records and handle confidential information with discretion.
· Support the intake, processing, and movement of consigned property and artwork.
· Assist with special projects and other duties, as assigned.
· Manage office supplies, kitchen inventory, and breakroom stocking.
· Coordinate incoming and outgoing mail, shipping, package distribution, and courier services.
· Coordinate meeting and event logistics, including room reservations, catering, technology setup, and seating arrangements.
· Assist with executive meetings and company events, ensuring meeting spaces are prepared and restored afterward.
LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane
COMPENSATION: Commensurate based on experience.
Requirements
· Associate's degree or additional administrative training preferred.
· 3–5 years of professional administrative support experience required.
· Experience supporting executives or senior leaders, strongly preferred.
· Experience with office operations, expense reporting, event coordination, and vendor management preferred.
· Candidates without prior administrative assistant, executive assistant, office coordinator, or similar administrative support experience will not be considered.
· Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
· Strong organizational, time management, and multitasking skills.
· Excellent attention to detail and follow-through.
· Professional communication and interpersonal skills.
· Ability to work independently, maintain confidentiality, and exercise sound judgment.
· Flexible, service-oriented, and willing to assist with occasional personal requests for executive leadership.
Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE
America's Auction House
Heritage Auctions is the largest collectibles auctioneer and third largest auction house in the world, as well as the largest auction house founded in the US. Our loyal and growing number of online bidder-members are a testament to the usefulness of our website (HA.com), our reputation for professional business practices and our vast expertise in the field of art and collectibles. Established in 1976, Heritage offers a wide range of US & World Coins, Rare Currency, Fine & Decorative Art, Western Art, Illustration Art, Vintage Comic Books & Comic Art, Movie Posters, Entertainment & Music Memorabilia, Jewelry & Timepieces, Vintage & Couture Handbags, Sports Collectibles, Historical & Political Memorabilia, Rare Books & Manuscripts, American Indian Art, Air & Space Memorabilia, Civil War Memorabilia, Vintage & Contemporary Photography, Nature & Science Specimens, Fine and Rare Wine, URL domain names and other Intellectual Property, Luxury Real Estate and more. We give our customers unprecedented access to our services using the latest advancements in technology and by maintaining a strong presence in the collectibles community. Our knowledgeable staff of over 130 experts and 400 additional service-oriented professionals, and our suite of services, help our customers develop the best collections possible. We are always looking to acquire interesting items, whether through consignment or by outright purchase, and we spend or disburse millions of dollars every business day, on average, keeping our clients' demands satisfied. Visit www.HA.com now to learn more.
Offices: 2801 W. Airport Freeway, Dallas, Texas 75261-4127, US · 445 Park Avenue, First Floor, (near 57th Street), New York, NY 10022, US · 9478 West Olympic Blvd., First Floor, (at Beverly Drive), Beverly Hills, CA 90212, US · 215 W Ohio St, Ste 1W, Chicago, Illinois 60654, US · 548 S Quadrille Blvd, West Palm Beach, Florida 33401, US
