Graduate Medical Education Program Coordinator I, Psychiatry
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Clinical Research Coordinator II, Internal Medicine
Dallas, Texas, United States · On-site
Mid level
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we str…
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Full-time
associate degree, bachelor degree
PPO Medical Plan, Preventive Healthcare, Paid Time Off, Retirement Programs (TRS), Paid Parental Leave, Wellness Programs
Posted 12d ago
~40 hrs/week
Responsibilities
Coordinate daily operations and administrative activities for GME residency and fellowship programs in compliance with ACGME standards. Provide support to program leadership, manage recruitment efforts, and oversee educational activities and budgets.
Requirements
Requires an Associate's degree in business or healthcare administration, or equivalent experience. A Bachelor's degree is preferred.
Full job description
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY Coordinate the daily activities and operations of GME residency/fellowship programming in accordance with ACGME accreditation. Provide admin support to the Vice Chair of Education, Directors of programming, and Associate Program Directors. Coordinate special projects, prepare committee leadership activities, and manage didactics/lectures. Coordinate recruitment efforts and maintain databases such as Thalamus, ERAS, ABPN, ACGME, and MedHub. Manage and plan expenditures/reimbursements of the programs, travel - state and national, and educational activities. Input various forms into PeopleSoft and the Procurement Portal. Perform other duties as assigned by the Manager.
BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100%25 coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Education Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
Experience May be required to submit to a federal background investigation.
Preferred
Education Bachelor's Degree
JOB DUTIES
Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
Assists the program leadership with program quality initiatives and improvement projects.
Participates in professional development activities.
Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
Maintains and updates program letters of agreement with affiliated institutions and training sites.
Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
Assists with the development, implementation, and tracking of resident wellness programs.
Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
Perform other duties as assigned.
SECURITY AND EEO STATEMENT
Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Related keywords
GMEACGMEPsychiatryThalamusERASABPNMedHubPeopleSoftProcurement PortalResidency Management SystemRMSElectronic Health RecordsEHRMedical EducationAccreditationFellowship Programming
About University of Texas Southwestern Medical Center