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Full-time
high school, associate degree
Flight privileges, Discount program, Vacation, Sick time, Floating holidays, Medical plan options
Posted 3d ago
~40 hrs/week
Responsibilities
The Recruiting Coordinator provides administrative and operational support for the recruiting and onboarding process across hub and line-station locations. This includes managing candidate communications, scheduling interviews, coordinating travel, and maintaining accurate candidate records.
Requirements
Candidates must have a high school diploma and at least 2 years of administrative support experience with advanced proficiency in Microsoft Office. The role requires the ability to travel up to 75% of the time and strong organizational skills to manage competing priorities.
Full job description
What to expect:
The Recruiting Coordinator provides essential administrative and operational support throughout the recruiting and early onboarding process for hub and line-station locations. This role manages candidate communications, pre-employment clearances, onboarding planning and coordination, new hire orientation logistics, and detailed candidate tracking. The position works closely with recruiters, candidates, hiring managers, and other stakeholders to ensure an accurate, timely, and positive hiring experience. Success in this role requires exceptional attention to detail, strong organizational skills, the ability to meet strict deadlines, and flexibility to travel up to 75% to support hiring events, fingerprinting, and other Talent Acquisition initiatives.
How you will make an impact:
Track candidate information and maintain accurate, up-to-date candidate statuses across hub and line-station recruiting operations.
Manage candidate correspondence and follow-up, including offer paperwork, pre-employment requirements, onboarding information, training schedules, and other time-sensitive communications.
Monitor candidate clearances and follow up regularly to support timely completion of background checks and other required pre-employment screenings.
Document background checks and other pre-employment requirements, escalating potential issues to the appropriate United Ground Express (UGE) or other support teams and leadership.
Schedule interviews and coordinate interview days, candidate travel arrangements, and expense reimbursements.
Schedule new hire orientation sessions and prepare and distribute logistics communications to candidates and stakeholders.
Manage department email inboxes, ensuring inquiries and stakeholder communications are addressed accurately and within established timelines.
Perform administrative functions related to creating and activating employee profiles, and other required systems.
Organize and maintain accurate candidate and recruiting records, including applicant files, Equal Employment Opportunity (EEO) tracking, and other compliance documentation.
Manage data entry and candidate communications related to the hub early badging process.
Support onsite hiring events and fingerprinting needs across all hub and line-station locations.
Develop advanced knowledge of the applicant tracking system (ATS), serving as a subject-matter expert and resource for system processes, data accuracy, and troubleshooting.
Provide administrative support to the Talent Acquisition team, including completing phone screens, preparing reports, ordering supplies, scheduling meetings, coordinating travel, and completing other related activities.
Demonstrate exceptional attention to detail while managing competing priorities and meeting strict, time-sensitive deadlines.
Travel up to 75% to support hiring events, fingerprinting, onboarding activities, and other Talent Acquisition needs across hub and line-station locations.
What you will bring:
Required Experience, Qualifications & Skills:
High School diploma
2+ years of administrative support experience
Advanced proficiency in Microsoft Office applications, specifically Excel
Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment
Genuine commitment to creating an exceptional candidate and employee experience
Ability to travel up to 75% based on business needs
Strong organizational skills with exceptional attention to detail
Preferred Qualifications
Experience with Applicant Tracking Systems (ADP)
Associate’s degree
Experience in a Human Resources, Recruitment, or Staffing environment and/or familiarity with talent acquisition processes
Note: For internal UGE candidates (current UGE Employees), please be sure to attach the Internal Candidate Eligibility Form, filled out by your direct supervisor, to your application. The form can be found on the UGE Talent Acquisition SharePoint Page or by clicking here: Internal_Candidate_Eligibility_Form.2025
Total Rewards:
Base Salary range:
Salary will be competitive and commensurate with experience.
As a UGE employee you’ll receive the following:
Flight privileges: Our employees and their families can fly anywhere in the world on stand-by across United Airlines’ amazing global network.
Discount Program: 20% off for flight tickets with United Airlines
Vacation, Sick Time, and Floating Holidays
Access to Medical Plan Options including PPO, Dental, Vision, Personal Accident, and Life Insurance
Flexible Spending Accounts, Long Term Disability,
401(k)
Paid Training
Paid parking or transportation assistance
Participation in the UGE annual incentive plan
ADA Specifications
Ability to communicate and interact with others in the English language, both oral and written
Repetitive motions that may include the wrists, hands, and/or fingers.
Requires ability to use computers and other office equipment.
Requires ability to sit, stand and walk for extended periods of
Ability to pass all pre-screening clearances applicable to position qualifications.
UGE is an Equal Opportunity Employer – Minorities/Women/Veterans/Disabled/LGBTQ
United Ground Express, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category.
United Ground Express, a subsidiary of United Airlines, Inc., provides a variety of airport services in many locations.
Industry
Airlines and Aviation
Company size
5,001-10,000 employees
Founded
2015
Headquarters
Chicago, Illinois
LinkedIn followers
7,863
Everyday across the United States, UGE provides an array of airport operations services that include:
• Customer Service
• Ramp Service
• Passenger Assistance
• Lobby Assistance
• Cabin Appearance and Aircraft Security Search
• And more!
United Ground Express provides service to a growing number of airlines, including:
• Alaska Air
• American Airlines
• Avelo Airlines
• Frontier Airlines
• JetBlue Airways
• Southwest Airlines
• Sun Country Airlines
• United Airlines
Visit www.unitedgroundexpress.com to learn more!
Offices: United Airlines - Corporate Support Center, Chicago, Illinois 60606, US