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Mid level
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Full-time
bachelor degree
Posted 8d ago
~40 hrs/week
Responsibilities
The Staff Accountant is responsible for managing daily accounting operations, including vendor invoices, payment processing, and bank reconciliations. They will also handle month-end close procedures, reconcile balance sheet and income statement accounts, and ensure compliance with internal controls.
Requirements
Candidates must have three to five years of progressive accounting experience and a bachelor's degree in accounting or finance. Proficiency in QuickBooks Online and advanced Excel skills are required to manage financial data and cross-system reconciliations.
Full job description
Description
Daily and Weekly Accounting Operations
Process vendor invoices, confirm appropriate coding, match invoices to purchase orders or receiving documentation, and maintain accurate payment status in the accounting system.
Apply customer payments accurately, review aging and deductions, research unapplied cash, and escalate material shortages, disputes, or duplicate invoices.
Maintain current bank and credit card activity by importing, coding, and supporting transactions; respond to routine vendor inquiries and clear exceptions before month-end.
Cash, Treasury, and Payment Processing
Prepare weekly bank and credit-card reconciliations for assigned accounts and document outstanding or unusual items for Controller review.
Maintain bill pay schedules and supporting documentation, confirm approved payments, and reconcile clearing or finance payable accounts.
Update the weekly cash-flow workbook with actual activity and provide clear support for significant variances or timing differences.
Revenue and E-commerce Accounting
Reconcile sales, invoices, payments, fees, and deposits across the accounting system and operational platforms such as e-commerce, CRM, inventory, retail, and payment-processing systems.
Prepare supporting schedules and routine entries for deferred revenue, gift-card liabilities, customer deposits, payment holding accounts, undeposited funds, and service fees; research and document source to general-ledger differences.
Month-End Close and Reconciliations
Prepare assigned month-end journal entries, reconciliations, roll-forwards, and supporting schedules in accordance with the close calendar.
Reconcile assigned balance sheet and income-statement accounts, including cash, accounts receivable, accounts payable, inventory, accruals, payroll, prepaids, fixed assets, leases, debt, interest, and sales tax accounts.
Identify reconciling items, missing invoices, cutoff issues, unusual trends, and classification errors; document the cause and prepare recommended corrections for Controller approval.
Maintain organized, reviewer ready workpapers and close documentation with clear source references and evidence of completion.
Compliance, Controls, and Process Improvement
Prepare support for sales tax reconciliations, recurring tax payments, compliance reports, payroll entries, and commission calculations as assigned.
Follow established approval, documentation, and segregation of duties controls; immediately escalate control exceptions or potentially material errors.
Communicate professionally with vendors and internal stakeholders, standardize recurring workpapers, and identify opportunities to reduce manual processing without weakening controls.
Requirements
Must-Have Qualifications
Three to five years of progressive, hands on accounting experience, including meaningful participation in a monthly close.
Working knowledge of accrual accounting, journal entries, account reconciliations, account classification, period cutoff, and operational accounting activities.
Strong proficiency with QuickBooks Online or a comparable accounting system.
Strong Excel or Google Sheets skills, including pivot tables, lookups, SUMIFS, data cleanup, and reconciliation of detailed datasets.
Ability to reconcile information between multiple systems, trace balances to source documentation, and prepare clear, reviewer-ready workpapers.
Strong organization, attention to detail, and judgment about when to escalate an issue while managing recurring daily, weekly, and monthly deadlines.
Clear written and verbal communication skills and the ability to work effectively with the Controller, vendors, and cross-functional partners.
Bachelor's degree in accounting, finance, or a related field, or equivalent directly relevant accounting experience.
Nice-to-Have Qualifications
Experience in consumer products, food manufacturing, retail, wholesale, or e-commerce.
Experience with Shopify, HubSpot, Fishbowl, Bill.com, Paylocity, Settle, Amazon, Stripe, or similar platforms.
Experience reconciling multi-channel sales, gift cards, customer deposits, deferred revenue, deductions, or payment-processor clearing accounts.
Familiarity with inventory accounting, cost of goods sold, and inventory to general ledger reconciliations.
Exposure to cash forecasting, sales-tax compliance, lease or debt schedules, process improvement, or accounting automation.
Experiential Storytelling through the Medium of Chocolate.
Industry
Food and Beverage Services
Company size
51-200 employees
Founded
1998
Headquarters
Chicago, IL
LinkedIn followers
6,625
Vosges Haut-Chocolat was founded in 1998 in Chicago, Illinois, pioneering the concept of exotic chocolate by fusing spices, herbs, nuts, and flavors from around the world with premium chocolate. Today, Vosges Haut-Chocolat continues to lead the industry with innovative products, luxurious packaging, and unforgettable chocolate experiences—an ideal choice for corporate, holiday, and event gifting. Vosges Haut-Chocolat is dedicated to delivering sustainable luxury through each iconic purple box.
Offices: 2950 N. Oakley Ave, Chicago, IL 60618, US
How many Manufacturing jobs are open in Chicago, IL right now?
There are currently 1,601 open manufacturing positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Manufacturing roles in Chicago, IL?
Companies currently hiring include S&C Electric Company, Kraft Heinz, Conagra Brands, Cintas, Mars, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Manufacturing jobs in Chicago, IL?
Yes — 364 of the 1601 open manufacturing positions offer remote or hybrid work (104 remote, 260 hybrid).
How do I apply for Manufacturing jobs in Chicago, IL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.