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Job DetailsJob Location: New York CancerCare - New York, NY 10022Position Type: Full TimeSalary Range: $50,000.00 - $52,500.00 Salary/yearFacilities Coordinator and Receptionist Salary - $50,000.00 - $52,500.00 This posi…
Skills: Facilities Management, Office Administration, Reception, Customer Service, Microsoft Office
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Manage front-desk operations and serve as the primary point of contact for visitors, vendors, and staff. Coordinate facility services, including supply inventory, mail processing, and general office maintenance to ensure a professional workplace.
Requires experience in facilities management, office administration, or customer service with proficiency in Microsoft Office. Candidates must be able to lift up to 50 pounds and perform physical tasks such as moving furniture and light cleaning.
Job DetailsJob Location: New York CancerCare - New York, NY 10022Position Type: Full TimeSalary Range: $50,000.00 - $52,500.00 Salary/yearFacilities Coordinator and Receptionist
Salary - $50,000.00 - $52,500.00
This position does not have a remote option; it is fully on-site. The schedule is Monday –Friday, 11:00 AM–7:00 PM.
The Facilities Coordinator and Receptionist is an on-site role responsible for managing front-desk operations, coordinating facility services, and supporting daily office operations at CancerCare's New York City office. This position serves as the primary point of contact for visitors, clients, vendors, and staff while ensuring a professional, welcoming, safe, and well-maintained workplace environment.
The Facilities Coordinator and Receptionist is responsible for:
• Complete the Daily Facilities Checklist• Serve as a primary on-site Facilities presence, actively monitoring the office throughout the day and responding to immediate needs and issues
• Oversee all outbound shipments for UPS and USPS and ensure that end-of-day shipments are processed and picked up by carriers.
• Process and code departmental invoices (for approval by the Facilities Director) in the Bill.com Accounts Payable system.
• Maintaining a log of cost-effective suppliers for our inventory to keep orders within the department budget
• Manage and administer Track-It submittals for staff Facilities requests including enrolling future visitors in the Building’s visitor portal
• Maintain daily stocking of beverage and office supply items in kitchen & storage rooms
• Maintain cleanliness in common spaces, lounges, conference rooms, and bathrooms throughout the workday
• Evaluate and maintain the Facility’s needs, i.e., office-related repairs, ordering, and assembling office furniture
• Maintain inventory and ordering of supplies, including but not limited to: UPS, Postal, Office, Toner, Copier and FedEx supplies
Internal Staff Services and Support Responsibilities
Act as a day-to-day point of contact for staff regarding workspace needs, room setups, supply requests, and general facilities concerns
Provide consistent, responsive internal service by following up on requests, communicating status updates, and ensuring issues are resolved to staff satisfaction
Maintain a visible and approachable presence on the floor to address needs in real time
Identify recurring staff needs and operational gaps and communicate recommendations for improvement to the Facilities Director
Assuming other duties as assigned including mailing assistance and data entry from other departments as directed by the Facilities Director
In the absence of the Director of Facilities, the position will be responsible to maintain the critical daily functioning of the Mail Room – including all incoming and outgoing mail
At all times may be requested to provide a variety of assistance to the Chief Executive Officer and Chief Financial Officer which may include reprioritizing daily duties
Qualifications
Experience in facilities management, office administration, reception, customer service, or a related field
Strong interpersonal, customer service, communication, and organizational skills
Proficiency in Microsoft Office applications
Ability to multitask, work independently, and adapt to changing priorities
Experience with basic maintenance, repairs, and hand tools preferred
Ability to maintain professionalism and confidentiality
Ability to lift and move up to 50 pounds
Ability to stand and walk throughout the workday
Ability to set up rooms, move furniture, perform light cleaning duties, climb ladders, and complete minor maintenance tasks
Please provide a cover letter with your resume.
This job posting provides a general list of the essential responsibilities and qualifications required for this position. It does not represent a contract for employment, and CancerCare reserves the right to change the description and/or posting at any time without notice.
CancerCare is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender identity or expression, sexual orientation, age, marital status, disability, genetic information, veteran/military status, or any other protected characteristic as established under law. We are dedicated to providing an inclusive and welcoming environment for our staff and clients.
CancerCare provides free support to help people manage the emotional, practical and financial challenges of cancer.
For over 80 years, CancerCare has empowered millions of people affected by cancer through free counseling, resource navigation, support groups, educational resources, advocacy and direct financial assistance. Our oncology social workers improve the lives of people diagnosed with cancer, caregivers, survivors and the bereaved by addressing their emotional, practical and financial challenges. To learn more, visit www.cancercare.org.
Offices: 275 Seventh Avenue, New York, NY 10001, US
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