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Full-time
Posted 12h ago
Apply by Aug 11
~40 hrs/week
Responsibilities
The coordinator will manage the operational components of the clinical year for the Physician Assistant Program, including scheduling rotations and maintaining clinical education databases. They will also provide administrative support to faculty, facilitate communication among stakeholders, and assist with program accreditation and development.
Requirements
The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to perform basic statistical analysis. Two years of multi-tasked work experience is preferred, with prior experience in an academic setting considered an asset.
Full job description
Overview
The School of Health Professions at Macon & Joan Brock Virginia Health Sciences at Old Dominion University is seeking an outstanding Student Program Administrative Coordinator to join the team.
This position will support the PA Program Director and Clinical Director to plan, organize, administer, implement and develop the Physician Assistant Program in the clinical phase of the program. This position requires a proactive ability to strategically assess and manage the operational components of the clinical year and supervise the delegation of work relating to clinical rotations.
Responsibilities
Provide Administrative and Communication SupportManage office communications, prepare correspondence and reports, maintain records, and facilitate effective communication among students, faculty, clinical sites, and preceptors.
Coordinate Clinical Rotation Placements and RequirementsOrganize student clinical placements, maintain rotation schedules, secure site information, and ensure completion of all pre-placement requirements.
Maintain and Manage Clinical Education Data Systems and DatabasesCreate and maintain Excel databases for each clinical year, enter and update student, preceptor, and site information within clinical management software, and ensure data accuracy, organization, and compliance with program requirements.
Monitor Student Progress, Evaluations, and AssessmentsTrack student activity logs, case logs, time tracking, evaluations, and examination processes; generate reports to support program evaluation, planning, and accreditation.
Support Program Operations and DevelopmentAssist faculty with data collection, policy maintenance, protocol development, preceptor orientation, and initiatives that support continuous program improvement.
Resolve Issues and Ensure Efficient Program FunctioningRespond to concerns from students, preceptors, and clinical sites; analyze and improve workflows
Provide Committee and Governance SupportParticipate in and provide administrative support for program committees, including scheduling meetings, preparing materials, maintaining records, and assisting with committee-related projects and initiatives.
Perform Additional Duties as assigned to Support Program Objectives
Qualifications
Minimum Qualifications and Skills:
Ability to develop and maintain effective relationships with public, partners, customers, and co-workers; while working cooperatively and effectively with others to achieve common goals.
Ability to manage time and resources to ensure assignments are completed accurately and deadlines are met. Meets attendance/punctuality requirements.
Ability to adapt to changing work environments, work priorities, and organizational needs with enthusiasm and energy. Takes independent action to address and resolve problems.
Ability to express ideas effectively and demonstrate sound judgment with regard to decision-making.
Ability to deal with others in a direct honest manner and comply with all ODU policies and procedures.
Ability to apply concepts of basic algebra and statistical analysis.
Must be self-motivated, able to set goals and distinguish priorities.
Must have computer skills including Microsoft Office.
Preferred Qualifications:
Two (2) years of multi-tasked work experience.
Previous experience in an Academic setting is preferred.
How many Education jobs are open in Norfolk, VA right now?
There are currently 172 open education positions in Norfolk, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Education roles in Norfolk, VA?
Companies currently hiring include EVMS Medicine, Tidewater Tech, YMCA of South Hampton Roads, Children's Harbor, Inc., Sentara Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Education jobs in Norfolk, VA?
Yes — 8 of the 172 open education positions offer remote or hybrid work (2 remote, 6 hybrid).
How do I apply for Education jobs in Norfolk, VA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.