Madison, Wisconsin, United States · On-site
Description The Assistant Research Administrator provides high-level strategic coordination and administrative leadership for the Coon Laboratory in collaboration with the Metabolism Theme at the Morgridge Institute. Thi…
Skills: Research Administration, Financial Administration, Grant Compliance, Budget Management, Laboratory Operations
Madison, Wisconsin, United States · On-site
$19/hr–$22/hr
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Faculty Employment Type:Regular Job Profile:Prof…
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Madison, Wisconsin, United States · Hybrid
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic Staff Employment Type:Regular Job Profi…
Skills: Implementation Science, Program Evaluation, Qualitative Research, Quantitative Research, Logic Model Development
Madison, Wisconsin, United States · Remote OK
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Madison, Wisconsin, United States · Hybrid
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic Staff Employment Type:Regular Job Profi…
Skills: Implementation Science, Program Evaluation, Qualitative Research, Quantitative Research, Data Collection
Madison, Wisconsin, United States · Hybrid
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · Hybrid
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Skills: Financial Analysis, Budget Management, Research Administration, Risk Management, Staff Supervision
Madison, Wisconsin, United States · On-site
NOTICE OF FILING - Please do not apply to this position as it has been filled. This posting is mandatory to meet a United States Department of Labor requirement. See the job posting for more details. A competitive recrui…
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Madison, Wisconsin, United States · Hybrid
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic Staff Employment Type:Regular Job Profi…
Skills: Fiscal Management, Financial Reporting, Budget Monitoring, Grant Management, Accounting Reconciliations
Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · On-site
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Madison, Wisconsin, United States · Hybrid
$54k/yr
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Skills: Student Advising, Fiscal Management, Budget Tracking, Compliance, Organizational Support
Madison, Wisconsin, United States • On-site
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Provides strategic coordination and administrative leadership for the Coon Laboratory, managing day-to-day operations and research budgets. Supports the Metabolism Theme through financial administration, grant compliance, and laboratory operational support.
A bachelor's degree in business, science, or biotechnology is preferred, along with 0 to 2 years of administrative experience. Candidates should possess strong organizational skills and proficiency in Microsoft Office and Google Workspace.
Description
The Assistant Research Administrator provides high-level strategic coordination and administrative leadership for the Coon Laboratory in collaboration with the Metabolism Theme at the Morgridge Institute. This role will provide support to the Metabolism Theme and associated research groups as needed. This position manages day-to-day laboratory activities for the Coon group, oversees comprehensive research budgets, and facilitates collaborative research to advance the group’s mission.
This role requires a highly organized, proactive professional capable of working independently while maintaining effective relationships across UW–Madison, the Morgridge Institute for Research, and external partners. The Assistant Research Administrator uses strong judgment, initiative, and creativity to support a complex scientific operation.
Research & Financial Administration Support
· Assist in routine operational activities using UW-Madison and Morgridge Institute administrative systems.
· Help compile and organize components (such as biosketches, facilities descriptions, and initial budget drafts) for scientific and technical research proposals.
· Learn and apply basic federal, state, and university grant compliance guidelines; flag routine compliance questions for senior team members.
· Execute transactional financial duties, including preparing expense reports, processing travel reimbursements, generating purchase orders, and verifying invoice payments.
· Assist with gathering documentation for monthly financial reviews and compiling data for annual progress reports and award closeouts.
· Procure standard laboratory equipment and supplies; maintain an up-to-date capital equipment inventory and assist with annual property audits.
· Coordinate and schedule routine equipment calibration, maintenance, and service repairs with external vendors.
· Maintain and update a comprehensive reference database tracking lab publications, awards, patents, and trainee alumni outcomes. Help cross-reference papers for public access compliance.
· Assist with basic updates to center/laboratory websites and social media platforms to maintain an active public presence.
· Monitor and track the completion of required laboratory safety and biosafety training modules for lab personnel.
· Help facilitate onboarding and offboarding steps for trainees, including tracking lab access keys, resource allocation, and basic appointment paperwork.
· Submit MTAs, software agreements, and other research agreements for review through campus channels.
Scheduling, Communication, and Event Support
· Coordinate logistics (room reservations, catering, schedules) for lab meetings, workshops, advisory board visits, and invited seminars.
· Serve as an initial point of contact for internal institutional partners, facilities teams, and visitors.
· Assist with posting job openings, scheduling interviews, and route personnel paperwork as directed.
Other duties as assigned
· Perform additional responsibilities as assigned to support the missions of Coon Laboratory, and metabolism theme.
Requirements
To successfully perform this role, an individual must be able to carry out each primary duty effectively. The qualifications and requirements listed below reflect the knowledge, skills, and abilities necessary for this position. Reasonable accommodations will be provided, as appropriate, to enable individuals with disabilities to perform the essential functions of the job.
· Bachelor’s degree in business, science, biotechnology, or a related field preferred.
· 0 to 2 years of administrative experience. Experience working in an office, academic department, or customer-service setting is highly preferred.
· Prior exposure to a laboratory environment, or an interest/basic coursework in research grants (NIH, NSF, DOE), is a plus but not required. We are willing to train candidates who possess strong foundational organizational skills.
· Ability to work both independently and collaboratively in a dynamic research environment.
· Professional and effective communication with individuals at all organizational levels.
· Strong interpersonal skills, including exceptional oral and written communication abilities.
· Excellent organizational and time-management skills.
· Consistently demonstrates respect, integrity, and professionalism in decisions, communications, and actions.
· Ability to manage multiple projects simultaneously.
· Ability to interact effectively with individuals from diverse backgrounds and professional levels.
· Proficiency in software and web-based applications, including Microsoft Office and Google Workspace.
· Experience with website development and management of social media platforms preferred.
· Experience in pre-award and post-award research administration preferred.
· Work is normally performed in an office setting
· No or very limited physical effort is required
· No or very limited exposure to physical risk
Fearless Science
The Morgridge Institute for Research is a nonprofit biomedical institute exploring uncharted scientific territory to discover tomorrow’s cures. Morgridge works to improve human health through innovative, interdisciplinary biomedical discoveries, spark scientific curiosity and serve society through translational outcomes, in partnership with the University of Wisconsin-Madison. Research areas include regenerative biology and bioinformatics, virology, medical engineering, metabolism, core computational technology and bioethics.
Offices: 330 N Orchard St, Madison, Wisconsin 53715, US
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