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Skills: Office administration, Compliance management, Staff supervision, Microsoft Office Suite, Microsoft Excel
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Performance Services
Account Executive- K-12 Market
Cleveland, Ohio, United States · Remote OK
$115k–$130k/yr
Senior
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Constellation Schools - K-4th Grade Art Teacher (Cleveland)
Cleveland, Ohio, United States · On-site
$39k–$48k/yr
Entry level
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Nestlé
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Cleveland, Ohio, United States · On-site
$29/hr–$40/hr
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St Ignatius High School of Cleveland Ohio
Executive Administrative Assistant to the Principal
Cleveland, Ohio, United States · On-site
$28/hr–$33/hr
Senior+
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$21/hr–$25/hr
Full-time
high school, associate degree
Medical, Dental, Vision, Life insurance, AD&D, Short-term disability
Posted 4h ago
~40 hrs/week
Responsibilities
The Program Administrative Coordinator provides administrative and compliance support to the management team, including office operations, file maintenance, and staff coordination. They also assist with internal and external audits, process improvements, and event space preparation.
Requirements
Candidates must have a high school diploma or equivalent, with an associate degree preferred, and 2-5 years of administrative experience. Proficiency in Microsoft Office, supervisory experience, and the ability to pass a criminal background check are required.
Full job description
Description
Since 1982, over 160,000 youth have been helped with Youth Opportunities Unlimited (Y.O.U.) programs. Y.O.U. helps teens and young adults, ages 14-24 living in economically distressed communities succeed by providing educational and workforce opportunities, skills development, and access to career pathways. We offer school-based and community-based programs designed to meet the needs of Northeast Ohio employers, with a focus on those industry sectors that provide the most opportunities for career success. At Y.O.U., we are dedicated to excellence and continuous improvement of the quality of our services to youth, employers, and the community.
Job Purpose
The Program Administrative Coordinator will assist the Manager of Compliance by providing information management support and interfacing with internal and external customers. The person in this role will assist with office support for Compliance and Administrative teams. A point of contact for seasonal office visitors, answering questions and directing inquiries. Maintains customer confidence and protects operations by keeping information confidential.
Essential Functions
Endorse office security and confidentiality and promote positive office morale.
Assist with coordination of office support for summer program staff, Compliance and Administrative Teams, internal/external clients and staff, and coordinating supplies and administrative support for off-site activities as needed.
Maintains summer office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Coordinating/managing running lists of projects/priorities/calendar items of program assistants.
Coordinates team of Program Assistants to ensure team project and task deadlines are met.
Ensuring file maintenance, integrity, and storage in accordance with and as required by eligibility determination processes, and in compliance with established policies and procedures.
Ensures operation of equipment and timely reporting of issues to Facilities Coordinator.
Weekly status updates to Manager of Compliance to ensure coordination with the Summer Youth Employment Program management staff and team leads.
Assist the Manager of Compliance with the organization’s internal and external audit processes and compliance risk assessments and will take responsibility for monitoring organizational business activities for compliance with applicable rules and regulations.
Review and recommend improvements in administration flow processes to Manager of Compliance.
Work with Manager of Compliance to create reports and processes for orientation tracking to improve reporting.
Assist with third-level reviews of participant files.
Complete year-end final review of participant forms and editing as necessary to be approved by Manager of Compliance.
Coordinate program year process review for administration and third-level positions to guide changes and implement improvements.
Ensure program management is provided documentation and training on process improvements.
Create calendar of documentation due dates for inclusion into final participant files.
Responsible for ensuring adherence to the functions and flow of file room processes including but not limited to participant file management, maintenance, and storage.
Support Facilities Coordinator with Y.O.U. meeting and event space preparation and operation
Other duties as assigned.
Benefits
Medical, dental, vision benefits available with coverage beginning the first of the month following date of hire.
Company paid life insurance, AD&D, Short-Term Disability, Parental Leave, Employee Assistance Program and Long-Term Disability
Retirement Plan with generous employer contributions
Generous paid time off package including 17 paid holidays
Professional Development Assistance Program
Requirements
Education
Associate degree in a relevant field (e.g., Business Administration, Nonprofit Management, Communications) from an accredited college or university preferred.
An additional 2 years of work experience as detailed below can be substituted in lieu of an associate degree. High School Diploma or equivalent required.
Requirements
At least 2-5 years’ experience as an administrative assistant with a broad range of skills in office administration, operations and clerical work. Ability to adapt to changing priorities
At least 1-2 years’ experience managing/supervising employees
Must be proficient in Microsoft Office Suite including Microsoft Excel to provide timely reports
Adaptable and ambitious with good problem solving and team working skills
Detail oriented, well organized with deep knowledge of making administrative and procedural decisions
Experience working with youth and young adults
Must pass a BCI/FBI criminal background check as a condition of employment
Must have reliable transportation for travel to various work sites
Knowledge, Skills and Abilities
Belief and commitment to Y.O.U.’s mission, vision, and values
Excellent interpersonal skills including ability to develop and maintain effective working relationships
Highly attentive to details
Strong organizational and communication skills
Ability to juggle multiple tasks and initiatives at once
Ability to work in a result-oriented and data driven environment
Comfortable using database management systems
Be flexible to handle potential changes in daily plans quickly
Ability to work independently and as part of a team under minimal supervision
Work Environment
This position is primarily based in an office setting.
The work pace for this position is usually fast paced where work is required for up to 2 hours at a time. This position requires such physical abilities as sitting for computer and phone work for long periods of time, lifting up to 25 lbs periodically and carrying office supplies, standing, and walking throughout the office buildings.
Social interaction with team members, vendors, partners and/or participants frequently.
The environment in which the job is performed outside a normal office space may include exposure to extreme temperature, noise, or other hazards.
When working remotely, the workspace must be free of distractions and background noise (Pets, children, television, radio, etc.)
All applicants are considered without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, age, disability, marital status, parental status, veteran status, military service, family medical history, genetic information, or any other characteristic protected by applicable federal, state, or local law.
Putting teens and young adults on a path to economic self-sufficiency
Industry
Non-profit Organization Management
Company size
51-200 employees
Founded
1982
Headquarters
Cleveland, Ohio
LinkedIn followers
37,443
Total funding
$47K
Youth Opportunities Unlimited helps teens and young adults succeed by providing educational and workforce opportunities, skill development, and access to career pathways.
Y.O.U. programs work to ensure every young person is ready to pursue a path to economic self-sufficiency through mentoring, workforce preparation, career exploration, and work experiences that lead to that important first job and post-secondary education or training success. We serve teens and young adults (14-24) living in economically distressed communities.
Our programs are developed in partnership with school districts, employers, nonprofits, and government entities.
Offices: 1228 Euclid Ave., Ste. 200, Cleveland, Ohio 44115, US · Cleveland, us
Youth EmploymentYouth Workforce DevelopmentHigh School Graduationand EntrepreneurshipNon ProfitCharity
How many Education jobs are open in Cleveland, OH right now?
There are currently 273 open education positions in Cleveland, OH listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Education roles in Cleveland, OH?
Companies currently hiring include University Hospitals, ACCEL Schools, The Centers, Constellation Schools, VOCATIONAL SERVICES INC, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Education jobs in Cleveland, OH?
Yes — 23 of the 273 open education positions offer remote or hybrid work (5 remote, 18 hybrid).
How do I apply for Education jobs in Cleveland, OH?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.