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The Seasonal Membership Assistant provides administrative support to the Membership department by handling customer inquiries and processing membership sales via phone and email. They are also responsible for maintaining constituent records in the CRM software and fulfilling gift membership orders.
Candidates must possess a high school diploma or business school education with at least two years of office experience. Strong communication skills, proficiency in office software, and the ability to type 40-60 words per minute are required.
TITLE: Seasonable Membership Assistant
DEPARTMENT: Membership
REPORTS TO: Membership Manager
DURATION: This is an 8-week seasonal position that starts in November and ends in late-December/early-January.
GENERAL SUMMARY: Under the direction of the Membership Manager, the Seasonal Membership Assistant will be responsible for providing administrative support to the Membership department.
Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Deliver high quality customer service to members and ticket buyers over the phone and by email. Answer phones and respond to all voicemails and emails received within one business day.
2. Sell memberships and tickets over the phone.
3. Fulfill orders for mailed and emailed gift memberships. Assist customers with questions about gift memberships and sell gift memberships over the phone.
4. Update and maintain customer relationship management software, making any necessary changes to constituent contact information, membership records, and ticket orders.
5. Send digital and physical membership cards.
6. Represent Phipps in a positive and welcoming manner.
7. Perform other duties as required.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
1. Considerable knowledge of computers.
2. Must have excellent written and verbal communications skills.
3. Considerable knowledge of word processing/typing, spelling, grammar, proofreading and language skills.
4. Ability to communicate and respond both in person and over the phone to the general public, volunteers, staff and board in a pleasant and courteous manner.
5. Ability to handle confidential material, exercise initiative and display sound judgment.
6. Ability to use fundraising software.
7. Ability to proofread typed materials for grammar, spelling and structure.
8. Ability to type 40-60 words per minute.
9. Accurate and detail-oriented with the ability to prioritize and work independently.
10. Ability to operate office machinery such as personal computers, postage machines, copiers, etc.
11. Ability to work under deadlines and stress.
12. Ability to provide own transportation to perform duties.
PHYSICAL, MENTAL AND SENSORY DIMENSIONS
1. Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard.
2. Mental effort: reading, writing, analyzing, scheduling, organizing and planning.
3. Sensory requirement: Ability to communicate and respond both in person and over the phone to the general public, staff and volunteers in a friendly manner.
WORKING CONDITIONS
1. Evening and weekend work required.
2. Will have to on occasion work in or pass through any area of the Conservatory or growing houses.
MINIMUM POSITION GUIDELINES (Education, Experience and Certification)
1. Business school or high school diploma with two years’ office experience.
2. Experience with customer relationship management software a plus.
Revisions, additions or deletions to this job description may be made at any point.
Breathtaking flower shows, botanic gardens, world class horticulture, sustainability leadership, glass art and more.
Founded in 1893, Phipps Conservatory and Botanical Gardens in Pittsburgh, Pa. is a green leader among public gardens with a mission to inspire and educate all with the beauty and importance of plants; to advance sustainability and promote human and environmental well-being through action and research; and to celebrate its historic glasshouse. Learn more: www.phipps.conservatory.org Connect with us: facebook.com/phippsconservatory instagram.com/phippsconservatory twitter.com/phippsnews youtube.com/user/phippsconservatory snapchat.com/add/phippsnews
Offices: 1 Schenley Park, Pittsburgh, Pennsylvania 15213, US · 1059 Shady Avenue, Pittsburgh, PA 15232, US
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