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$20/hr–$50/hr
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California State University, Office of the Chancellor
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Los Angeles, California, United States · On-site
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Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
$23/hr–$25/hr
Full-time
bachelor degree
Comprehensive medical coverage, Dental coverage, Vision coverage, 15 days of PTO, Company-paid holidays, Summer hours
Posted 2d ago
Apply by Dec 8
~40 hrs/week
Responsibilities
The Senior Coordinator provides administrative and logistical support to the Executive Office, including managing calendars, travel, and communications for the Director and President. They also facilitate in-person engagements, coordinate meetings, and maintain office databases and records.
Requirements
A bachelor's degree is required, along with a minimum of 2 years of experience supporting C-suite executives in the film or museum industry. Candidates must possess intermediate proficiency in Microsoft Office and demonstrate excellent communication and organizational skills.
Full job description
Department: Museum Executive Office Reports to: Director and President, Academy Museum of Motion Pictures and Academy Collection Job Type: Regular – Full-Time Job Classification: Hourly (Non-exempt) Workplace Location: Los Angeles – Academy Museum Compensation: $23.00 - $25.00 per hour
Summary/Objective: The Senior Coordinator will provide administrative and logistical coordination support to the Executive Office, reporting to the Director and President and working closely with the Executive Assistant to support the day-to-day operations of the office. This includes project coordination, administrative workflow, scheduling logistics, meeting and travel coordination, and handling a large volume of routine communications and materials. We are seeking a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate routine needs, manage competing priorities, and work cooperatively with all levels of staff and external stakeholders.
Essential Functions of the Job:
Prepare and assist with internal and Executive Office communications, including presentations/decks, letters, signature needs and other correspondence, tailoring content and concepts based on audience.
Coordinate and prioritize the logistic and administrative needs of the Director and President and the Executive Office.
Answer incoming calls and emails, relay messages, answer questions, clarify information, respond to requests, resolve problems, and refer to the appropriate staff, engaging as a key liaison representing the Executive Office.
Coordinate meetings, take notes, and follow up with action items.
Manage administrative support of the Director and President, with oversight from and in collaboration with the Executive Assistant, including heavy calendars, travel, expense reports, accounting reconciliations, and the internal and external coordination of all logistics for a variety of executive meetings and needs.
Create prep documents for meetings, as needed.
Assist the Executive Assistant in tracking and organizing reviews and deadlines for the Director and President, helping to manage spreadsheets, grids and forms.
Provide support to the Executive Assistant as requested.
Provide support to the Director and President at events.
Coordinate with and welcome visitors on behalf of the Executive Office and facilitate in-person engagements and needs for the Director and President.
Develop and maintain Executive Office files, CRM, and workflow databases for efficient management and sharing of information.
Manage extensive Executive Office gifting.
Attend meetings as needed and manage follow-up accordingly.
Arrange travel and create travel itineraries for the Director and President.
Other duties and special projects as assigned.
Required Competencies:
A bachelor's degree is required; an equivalent combination of education and experience will be considered in lieu of the degree.
A minimum of 2 years supporting a C-suite executive in the film industry, museum field, or related.
Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint).
Excellent project coordination skills with demonstrated ability to multitask and adapt to changes in priorities and schedules while working under high pressure of deadlines in a fast-paced environment.
Analytical problem-solving capabilities to lead fact-based decisions and solutions.
Demonstrated high-level maturity and trust in working with all levels while managing confidentiality without exception.
Ability to exercise excellent judgment and maintain composure in high-stress situations.
Outstanding communication skills, written and verbal.
A commitment to diversity, equity, accessibility, and inclusion.
Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.
Our Benefits:
Comprehensive medical, dental, and vision coverage.
15 days of PTO, plus company-paid holidays.
Additional time off including summer hours, winter hours, and a cultural floating holiday.
Paid sick leave.
Paid parental leave.
401k retirement plan with a company match
Clean Air Commuter Program
Employee Assistance Program through ComPsych Guidance Resources.
Wellness benefits through Cigna Healthcare.
Free access to 16,000+ online courses through LinkedIn Learning
Free Academy membership screenings
Free tickets and screenings at the Academy Museum
Employee discounts through LifeMart and Working Advantage
We champion the power of imagination.
Home of the #Oscars
Industry
Non-profit Organizations
Company size
501-1,000 employees
Founded
1927
Headquarters
Beverly Hills, California
LinkedIn followers
175,954
ABOUT THE ACADEMY
The Academy of Motion Picture Arts and Sciences is the world's preeminent movie related organization, comprised of 10,000+ accomplished individuals working in cinema.
We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.
www.oscars.org
Offices: 8949 Wilshire Blvd, Beverly Hills, California 90211, US
film industry awardsAssociationMembership organisationsManagement and consulting
How many Creative & Media jobs are open in Los Angeles, CA right now?
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