Baker Barrios is seeking an experienced Project Administrator to support our architectural project teams. This position requires prior experience working in an Architecture, Engineering, or Construction (AEC) firm suppor…
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Full-time
Posted 48d ago
~40 hrs/week
Responsibilities
Support architectural project managers through all design and construction phases by coordinating RFIs, submittals, and change orders. Manage project documentation, correspondence, and communications between clients, consultants, and contractors.
Requirements
Requires a minimum of 3 years of project administration experience specifically within an AEC firm. Must have working knowledge of AIA contracts and proficiency in Microsoft Office, with experience in Newforma, Bluebeam, or Deltek Ajera preferred.
Full job description
Baker Barrios is seeking an experienced Project Administrator to support our architectural project teams. This position requires prior experience working in an Architecture, Engineering, or Construction (AEC) firm supporting Project Managers throughout the design and construction process.
This is not a general administrative position. We are looking for someone who understands architectural project workflows, construction administration, and project documentation.
Essential Responsibilities
Support Project Managers throughout all phases of projects.
Coordinate and track RFIs, submittals, change orders, punch lists, and other construction administration documents.
Prepare project correspondence, meeting minutes, reports, and project documentation.
Assist with AIA Owner and Consultant Agreements and consultant proposals.
Coordinate communications between clients, consultants, contractors, and project teams.
Schedule meetings, maintain project files, coordinate travel, and support project logistics.
Assist with proposals and other project-related administrative tasks.
Required Qualifications
Minimum 3 years of Project Administrator or Project Coordinator experience in an Architecture, Engineering, or Construction (AEC) firm.
Experience supporting multiple Project Managers.
Working knowledge of AIA contracts and construction administration documentation.
Strong organizational, communication, and time management skills.
Proficiency with Microsoft Office; experience with Newforma, Bluebeam, or Deltek Ajera is a plus.
Ability to manage multiple priorities in a deadline-driven environment.
Please Note: This is an in-office position. Applicants without prior Architecture, Engineering, or Construction (AEC) industry experience or those seeking remote work will not be considered.
AA0002981 LC26000427
Founded in 1993, Baker Barrios Architects has a long-standing commitment to values and ideals woven into our DNA and forever imprinted on our legacy. We are in the business of service. Through our commitment to meaningful relationships, both internal and external, we are proud to produce creative work that inspires communities around us while making lives better. In Orlando, Tampa, Chicago, Nashville and Boston, we work to transform the present, shape the future and make tomorrow a better place.
Offices: 189 S. Orange Ave., Suite 1700, Orlando, Florida 32801, US · 100 East Madison Street, Suite 100, Tampa, Florida 33602, US · 700 12th Avenue South, Suite 302A, Nashville, Tennessee 37203, US
How many Art & Design jobs are open in Chicago, IL right now?
There are currently 395 open art & design positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Art & Design roles in Chicago, IL?
Companies currently hiring include Chicago Public Schools, Sargent & Lundy, Publicis Groupe Holdings B.V., Art Institute of Chicago, HKS, Inc., among others. Browse the listings above to see every active employer.
Are there remote or hybrid Art & Design jobs in Chicago, IL?
Yes — 145 of the 395 open art & design positions offer remote or hybrid work (17 remote, 128 hybrid).
How do I apply for Art & Design jobs in Chicago, IL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.