Utrecht, Utrecht, Netherlands · Hybrid
$3k–$4k/mo
Are you a proactive, highly organised professional who thrives on anticipating needs, creating structure, and enabling others to perform at their best? We are a company driven by a shared purpose: helping teachers inspir…
Skills: Executive Support, Calendar Management, Travel Coordination, Stakeholder Management, Confidentiality
Utrecht, Utrecht, Netherlands · On-site
In een notendop Ben jij een duizendpoot, een meester in het houden van overzicht en raak je enthousiast van het helpen van je collega's? Dan zijn wij op zoek naar jou! Als Hub Supervisor bij Picnic zorg je samen met de H…
Skills: Team Coaching, Operational Leadership, Process Coordination, Administrative Support, Training and Onboarding
McDonald'sUtrecht, Utrecht, Netherlands · On-site
WO/HBO Stage Finance - Accounting (start september 2026) Beschrijving van het bedrijf Wil je weten hoe het is om te werken in de ‘financiële keuken’ van ’s werelds grootste restaurantketen? Wil jij jezelf graag verder on…
Skills: Accounting, Financial administration, Data processing, Invoice coding, Bank data processing
Utrecht, Utrecht, Netherlands · Hybrid
Wat als jij ervoor zorgt dat ieder bezoek aan Homestudios voelt als een warm welkom? Bij Homestudios draait alles om beleving. Of het nu gaat om kopers die hun toekomstige thuis komen samenstellen, collega’s die een bije…
Skills: Event Management, Hospitality Management, Organizational Skills, Commercial Acumen, Customer Experience
Utrecht, Utrecht, Netherlands · On-site
$4k–$6k/mo
Om onze onderwijskwaliteit verder te versterken zoeken we een ervaren en verbindende Adviseur Onderwijs & Kwaliteit (0,8 fte) Jouw rol: Als Adviseur Onderwijs & Kwaliteit ben jij de drijvende kracht achter de verdere ont…
Skills: Quality Assurance, Educational Development, PDCA Cycle, Data Analysis, Audit Coordination
Utrecht, Utrecht, Netherlands · Hybrid
$3k–$4k/mo
Beschrijving van het bedrijf Securitas is een veiligheidsorganisatie met ruim 5.000 collega’s in Nederland en actief in 44 landen. Onze missie is helder: we help make your world a safer place. We combineren vakmanschap, …
Skills: Facility Management, Contract Management, Supplier Analysis, Procurement Policy, Administrative Optimization
Utrecht, Utrecht, Netherlands · On-site
Wil jij deel uitmaken van een dynamisch en energiek team in een van de meest unieke winkels? Geweldig! Wij zijn op zoek naar enthousiaste winkelmedewerkers om ons team te versterken 🎉 NORMAL is een Deens retailconcept d…
Skills: Retail Sales, Cashier Operations, Customer Service, Inventory Restocking, Store Maintenance
Utrecht, Utrecht, Netherlands · On-site
$3k–$4k/mo
Ben jij een organisatorisch talent dat overzicht houdt, snel schakelt en graag werkt op een plek waar geen dag hetzelfde is? Voor Hostel Wittevrouwen zoeken we een betrokken locatiesecretaresse die ervoor zorgt dat alles…
Skills: Administrative Support, Financial Administration, Scheduling, Facility Management, Google Workspace
Cushman & WakefieldUtrecht, Utrecht, Netherlands · Hybrid
Job Title Commercial Assistant - Offices Job Description Summary Job Description Voor ons kantoor in Utrecht is Cushman & Wakefield Nederland op zoek een Commercial Assistant binnen het Offices Team van de afdeling Asset…
Skills: Communication, Customer Orientation, Real Estate Management, Lease Law, Microsoft Office
Utrecht, Utrecht, Netherlands · On-site
Excited to grow your career? We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open posit…
Skills: Document Management, Contract Generation, Data Entry, Microsoft Excel, Administrative Support
Utrecht, Utrecht, Netherlands · On-site
Who You Are: Do you love talking to people and have a passion for travel and being active outdoors? Do you have a deep-rooted desire to help others and prepare them for a positive active travel experience of their own? D…
Skills: Document Management, Contract Generation, Data Entry, Administrative Support, Microsoft Excel
Utrecht, Utrecht, Netherlands · Hybrid
$3k–$4k/mo
Beschrijving van het bedrijf Securitas is een veiligheidsorganisatie met ruim 5.000 collega’s in Nederland en actief in 44 landen. Onze missie is helder: we help make your world a safer place. We combineren vakmanschap, …
Skills: Facility Management, Contract Management, Supplier Analysis, Procurement Policy, Administrative Optimization
Utrecht, Utrecht, Netherlands · Hybrid
$3k–$4k/mo
Beschrijving van het bedrijf Securitas is een veiligheidsorganisatie met ruim 5.000 collega’s in Nederland en actief in 44 landen. Onze missie is helder: we help make your world a safer place. We combineren vakmanschap, …
Skills: Facility Management, Contract Management, Supplier Analysis, Procurement Policy, Administrative Optimization
Utrecht, Utrecht, Netherlands · On-site
$2k–$4k/mo
Beschrijving van het bedrijf Bij MEET RIVM zorg jij ervoor dat collega’s hun werk optimaal kunnen doen. Jij bent degene die achter de schermen alles soepel laat verlopen. Van nette werkplekken tot goed ingerichte vergade…
Skills: Facility Management, Inventory Management, Customer Service, AV Support, Waste Stream Management
Utrecht, Utrecht, Netherlands · On-site
Office Coordinator 📍 Utrecht - op locatie Over de functie Ben jij een organisatorisch talent met een passie voor facilitaire dienstverlening? Als Office Coordinator ben jij verantwoordelijk voor het creëren van een opti…
Skills: Facility Coordination, Office Management, Event Planning, Vendor Management, Health and Safety
Utrecht, Utrecht, Netherlands · Hybrid
Want to become the best version of yourself? At Rabobank you work on your personal development and contribute to the world around you. You get to focus on your own growth in an environment in which you continue to learn.…
Skills: Event Organization, Sponsorship Management, Marketing, Communication, Brand Partnerships
Utrecht, Utrecht, Netherlands · Hybrid
$3k–$4k/mo
Jouw passie en talent voor cijfers maken jou een finance professional die energie krijgt van werken in een veelzijdige rol. Als je dit het liefst doet in een internationale organisatie met een sterke ambitie en focus op …
Skills: Excel, Dutch Language, English Language, Analytical Thinking, Project Administration
Cushman & WakefieldUtrecht, Utrecht, Netherlands · Hybrid
Job Title (Senior) Accounts Payable Administrator Job Description Summary Job Description Ter versterking van de afdeling Finance is Cushman & Wakefield Property Solutions B.V. op zoek naar een Crediteuren Administrateur…
Skills: Accounts Payable, Invoice Processing, VAT Legislation, SAP, Yardi
Utrecht, Utrecht, Netherlands · Hybrid
$3k–$5k/mo
Follo groeit hard, en dat geldt ook voor alles wat achter de schermen moet kloppen. Wij geloven dat je pas snel en veilig kunt werken als je digitale werkplek gewoon werkt: accounts die op dag één klaarstaan, tools die s…
Skills: Google Workspace Administration, IT Support, IT Security, Cloud Environment Management, Workflow Automation
Utrecht, Utrecht, Netherlands · Hybrid
About the Role At Ampowr, our financial discipline drives our ability to scale and deliver end-to-end energy solutions. Our success depends on robust financial governance, seamless global operations, and efficiency. This…
Skills: Financial Control, Global Consolidation, Budgeting, Financial Administration, ERP Implementation
Utrecht, Utrecht, Netherlands • Hybrid
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Provide high-level operational and administrative support to the CEO and Executive Leadership Team, managing complex calendars and strategic priorities. Oversee the day-to-day operations of the executive office and leverage AI tools to increase productivity and efficiency.
Requires a Bachelor's degree or equivalent experience and at least five years of experience supporting C-level executives. Candidates must possess exceptional organizational skills, proficiency in Microsoft 365, and a proactive mindset toward adopting new technologies.
Are you a proactive, highly organised professional who thrives on anticipating needs, creating structure, and enabling others to perform at their best?
We are a company driven by a shared purpose: helping teachers inspire and learners thrive through innovative blended learning solutions.
Education is constantly evolving, and the work we do has a direct impact on classrooms, schools, and communities around the world. Every idea you contribute, every project you support, and every challenge you help solve plays a part in empowering educators and creating meaningful learning experiences for students.
At our core, we believe growth is a lifelong journey — for learners, teachers, and for each of us as professionals. We value curiosity, collaboration, creativity, and the courage to innovate. Here, your voice matters, your talents are valued, and your work can make a real difference.
We are looking for an exceptional Executive Assistant to provide operational support to our Chief Executive Officer (CEO) and the wider Executive Leadership Team.
In this pivotal role, you will be the trusted partner to the CEO while also supporting other C-level executives as needed. You will ensure that priorities are managed effectively, executive operations run seamlessly, and our office environment reflects the professionalism and hospitality of our organisation. You think ahead, take initiative, and remove obstacles before they become problems. You bring calm to complexity, communicate with confidence, and build strong relationships across all levels of the business.
Key Responsibilities
As Executive Assistant, you will:
· Provide proactive executive support to the CEO and other members of the Executive Leadership Team.
· Manage complex and dynamic calendars, ensuring priorities are aligned with business objectives.
· Coordinate meetings, travel arrangements, leadership events, and executive off-sites.
· Prepare agendas, presentations, reports, briefing materials, and executive correspondence.
· Monitor action items and deadlines, ensuring timely follow-up and execution.
· Act as a trusted point of contact for internal and external stakeholders.
· Handle highly confidential information with professionalism, integrity, and discretion.
· Anticipate the needs of the executive team and proactively resolve issues before they arise.
· Support strategic initiatives and cross-functional projects, working closely with senior leaders across the organisation.
· Ensure the smooth day-to-day operation of the executive office by maintaining a professional, welcoming, and well-organised working environment.
· Manage office operations, including office supplies, pantry facilities, meeting rooms, and relationships with office vendors and service providers.
· Welcome and host visitors, clients, and business partners, ensuring they enjoy a professional and warm experience.
· Continuously identify opportunities to improve administrative processes, simplify ways of working, and increase operational efficiency.
· Champion the use of AI-powered tools and digital technologies to streamline workflows, automate routine administrative tasks, improve document preparation, and increase productivity across the executive office.
About You
You are a natural organiser who enjoys making things happen behind the scenes. You are proactive rather than reactive, anticipate what needs to be done, and take ownership without waiting to be asked. You are an excellent communicator who builds trusted relationships with colleagues, executives, and external stakeholders alike.
You bring:
· A Bachelor's degree or equivalent professional experience.
· At least five years of experience supporting senior executives or C-level leadership.
· Excellent verbal and written communication skills in English; additional languages are an advantage.
· Outstanding organisational and time management skills, with the ability to manage multiple priorities simultaneously.
· A strong service-oriented mindset combined with confidence, sound judgement, and the ability to work independently.
· Exceptional attention to detail and commitment to delivering high-quality work.
· The highest level of integrity and discretion when handling confidential information.
· Strong proficiency in Microsoft 365 and digital collaboration tools.
· Curiosity about new technologies and a willingness to embrace AI solutions to improve efficiency and ways of working.
What We Offer
Joining our organisation means becoming part of a company with a meaningful mission: helping people learn and grow through high-quality educational content and innovative learning solutions.
We offer:
· A challenging and varied role at the heart of the organisation.
· The opportunity to work closely with the CEO and Executive Leadership Team, making a visible impact on the success of the business.
· A collaborative, international, and purpose-driven working environment.
· Opportunities for professional development and continuous learning.
· A competitive salary and an attractive benefits package.
· Flexible and hybrid working arrangements where appropriate.
Why join us?
This is much more than a traditional Executive Assistant position. We are looking for someone who enables success by anticipating needs, creating clarity, improving efficiency, and ensuring our executive team can focus on leading the organisation.
If you are an organised, proactive, communicative professional who enjoys taking ownership, creating a welcoming office environment, and leveraging modern technology—including AI—to work smarter, we would love to hear from you.
Unlock your potential through lifelong learning
Infinitas Learning is a dynamic educational resources company, and one of Europe's leading providers of innovative and engaging products and services for teaching and learning. We are passionate about transforming the way people learn. Our aim is to deliver flexible, market-leading solutions that support new approaches to learning for the 21st century. Our extensive print and digital product portfolio is specifically designed to enhance and enrich the learning process and raise standards of education at all levels. We understand the importance of working collaboratively and in partnership and have a team of world class authors and editors who are passionate about encouraging creative learning and supporting teachers. Between them, our companies create an impressive array of educational resources that are used in homes, primary schools, secondary schools, further education colleges and industrial institutions globally. Our products span interactive software, online learning, e-books, audio books and printed text books, many of which are market leaders in their field.
Offices: Reykjavikstraat 1, Helix Building, Utrecht, Utrecht 3543 KH, NL
There are currently 154 open administrative positions in Utrecht, Netherlands listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Cushman & Wakefield, Colliers, Capgemini, Capital Value, JDE Peet's, among others. Browse the listings above to see every active employer.
Yes — 92 of the 154 open administrative positions offer remote or hybrid work (1 remote, 91 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
