Administrative Jobs in Ipoh, Malaysia (Now Hiring) — 19 open

Job Description:
1. Purchase Order (PO) Processing & Follow-Up
-Create and issue purchase orders (POs). For the Indirect Center of Excellence team (ICE), buyers assist with and follow up on purchase requisition (PR) submissions.
-Confirm order acknowledgements, track delivery dates, manage Return to Vendor (RTV), follow up on good receipt and maintain aging POs and invoices (with discrepancy).
-Proactively follow up with suppliers to prevent delays and minimize disruptions to production.

2. Vendor Data Management
-Maintain accurate purchasing data in ERP systems.
-Ensure proper documentation of procurement transactions for audits purposes.
-Support new vendor registration request and maintenance of vendor master data through Oracle workflow
-Collect and manage vendor company profile, business license, banking statement, W-9/W-8BEN-E, and completed New Vendor Registration Form
-Submit Vendor data changes (e.g., address, contact, Incoterms, payment terms, banking details, etc) through Oracle workflow
-Submit new Non-Disclosure Agreements (NDAs) and renewals via DocuSign
-Submit new Purchase/Service Agreements and renewals via DocuSign

3. Supplier Communication & Coordination
-Serve as the contact point for routine supplier communications regarding order status, lead times and deliveries.
-Handle escalation issues (e.g., delivery and quality problems) and coordinate resolution efforts before escalating to senior buyers or the procurement manager.
-Negotiate pricing and cost reductions for routine purchases.

4. Documentation & Compliance
-Ensure all purchasing documentation complies with internal SOPs.
-Learn and apply basic trade compliance knowledge, including vendor screening in Exiger and understanding HTS codes.

5. Support Cross-Functional Teams                                                                                                                                      -Support and collaborate with material planning, engineering, quality and production teams to fulfill material requests and resolve supplier-related issues.                                                                                                                         -Follow up with relevant departments on the disposition status of expired materials by reviewing historical records (e.g., hold, scrap, release to production).                                                                                                                   -Coordinate with the Shipping team to track expedite/urgent items and ensure materials arrive at the dock as promised.                                                                                                                                                                                        -Assist the Account Payable team in resolving invoice discrepancies with vendors. 
-Support New Product Introduction (NPI) and project transfer from global sites.                                                           -Assist with new product registration by compiling relevant information such as product specifications, safety data sheets, and sample qualifications; initiate RFQs/ bidding and support pricing negotiations.
-Assist in coordinating trial runs or small-scale sourcing projects for new suppliers or alternate materials.

6.  Cost Awareness & Quotation Handling                                                                                                                            -Send RFQ/bidding requests to suppliers, evaluate quotations and provide cost analysis (pricing summary) to the requestors and Category Managers. 
-Support local cost-saving initiatives in collaboration with Commodity Managers and/or requestors.
-Analyze shipping costs based on different Incoterms to support purchasing decisions.
 

Job Requirement:

• Bachelor’s degree in Business Administration, Supply Chain Management, or its equivalents
• 1- 2 years' experience in purchasing, sourcing, or supply chain management, preferable in manufacturing, warehousing/logistic or production environments. 
  Skills
• Proficiency with Oracle, SAP, or similar MRP systems. Experience with i-Procurement or similar self-service requisitioning applications is a plus.
• Demonstrate a fundamental understanding of procurement processes and supplier relationship management
• Negotiation, analytical, and problem-solving skills. Ability to manage multiple tasks in a fast-paced environment and work effectively across teams.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills to work effectively with cross-functional teams and external suppliers.
• Detail-oriented and process-driven with a focus on continuous improvement.
• Ability to adapt to changing priorities and meet deadlines.

 

Working Condition- This role is onsite & hybrid (upon the procurement manager approval)

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

Coherent Malaysia (formerly known as II-VI Incorporated)  began operations in 2001 through the incorporation of Finisar Malaysia with 300 headcounts, now employs over 3000 employees. Ipoh’s assembly and test site for optical components, transceivers, and wavelength management equipment, remains committed to the expansion of Coherent Corporation, accelerated by the growth of next generation products to meet the increasing demands for network bandwidth and data storage.  

 

Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!