Administrative Jobs in Abu Dhabi, United Arab Emirates (Now Hiring) — 101 open — Page 5

Responsible to coordinate and work with various internal departments and external entitles and concerned persons as an integral part related to participation in Projects in order to Reengineer the process for excellence client delivery and reduce manual activities.

Policies, Systems, Processes & Procedures 

Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the bank. 

Continuous Improvement 

Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. 

Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies and quality standards. 

Participation on section related projects, systems upgrades / changes, new client requirements, new product functions related to corporate actions 

Understanding and active participation in Projects requirements and system upgrades and changes. 

Responsible for the end-to-end corporate actions processing in accordance with regulatory and compliance requirements, with an increased focus on accurate and timely execution to enhance the client experience.

Ensure to track and respond to internal and external clients'' queries by providing clear detailed corporate actions information in line with the relevant market rules and regulations and corporate actions best practice.

Responsible for communicating with various stakeholders like Markets, Sub Custodians, Agents, Companies, Depositories, Brokers, Issuers to ensure smooth accurate timely corporate actions processing. 

Responsible to have excellent knowledge related to corporate actions swift messages and usages of the same.

Demonstrates reliability by taking necessary actions to continuously meet required deadlines and goals.

Articulates information clearly and presents information effectively and confidently when working with others.

Convinces others by making a strong case, bringing others along to their viewpoint; maintains strong, trusting relationships while at the same time is comfortable challenging ideas.

Participation in section related projects, system changes and upgrades and new client’s requirements and implementation of sub custodian / client SLA.

Review processes and suggest and implement changes to enhance client satisfaction and reduce manual intervention and reduce overall cost.

Cash / FX Settlement: Review and validate all transactions inputted by the officer / another specialist.  Escalate all mismatches to AVP.  Validate all data entered into the system and forward to AVP for review. On settlement date of transaction ensure transaction settled and all appropriate accounting entries executed.  Escalate any settlement issues / discrepancies to AVP Validate and Sign any vouchers that need to be passed for FX / Cash execution for review by the AVP.

Corporate Actions / support Tax Reclaims/ Proxy: Monitoring sources for Corporate Action Announcements (Newspapers, Bloomberg, Reuters, Sub-Custodians, Local Market Websites) and submitting information to officer / another specialist for input into the system, supporting Tax Reclaims and Proxy Services.  Validate all transactions entered by officer / another specialist into the custody system and ensuring that transactions are processed appropriately.

Position / Cash Management: Review clients’ positions and holdings daily and reconcile positions with sub-custodians and market to ensure there are no discrepancies. Escalate any discrepancies to AVP. Daily review of client’s cash positions to ensure all clients have appropriate funding and escalating to AVP and Middle Office any potential over drafts or if client is at risk of being insufficient.

SWIFTS: Validate swift instructions inputted by officer / another specialist into the system for AVP to Authorize.  Second Level of SWIFT generation process.

Reconciliation: Second level of reconciliation ensuring all appropriate checks are done to ensure there are no discrepancies and escalating any issues to the AVP. 

Ad Hoc Requests: Supporting the AVP as required for business-as-usual matters and projects and initiatives.

University Graduate / bachelor’s degree (or 5 years related work experience) 

 Minimum Experience 

Team oriented and ability to work under pressure 

Ability to achieve business objectives without compromising controls and risk parameters established

Strong execution skills in a multi-tasking mode and follow-up effectively

Self-starter with excellent attitude, communication and interpersonal skills

High level of accuracy & attention to detail and excellent team working skills

Specific experience in Securities related functions e.g. Client Services, Corporate Actions, Settlement, Data Maintenance & Billing or Custody Account Opening will be an added advantage