Sharjah, Sharjah Emirate, United Arab Emirates · On-site
About Us At Identiscents, a well-established French-founded business, we focus on sourcing, distributing, and customizing packaging solutions and fine fragrances for the perfumery, beauty, personal care, and home care in…
Skills: Logistics Coordination, Customs Clearance, Import/Export Operations, Sales Coordination, Inventory Control
Sharjah, Sharjah Emirate, United Arab Emirates · Hybrid
We are looking to strengthen our team of Customer Care Advisors in Sharjah . As a Customer Care Advisor, you are the first line of support to deal with all customer's questions or requests in a speedy and qualitative man…
Skills: Customer Service, Commercial Skills, Organizational Skills, Priority Setting, Teamwork
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Who we are Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developments and Hospitality sectors across the GCC. The Group operates through…
Skills: Government Relations, Corporate Licensing, Legal Documentation, Compliance, Arabic Fluency
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Key Responsibilities Coordinate with the F&I Coordinator for processing customer cash and cheque collections. Safeguard Vehicle Customs Certificates and release them against approved sales deals. Collect customer payment…
Skills: Cash Handling, SAP, Accounting, Financial Reconciliation, Petty Cash Management
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
The Billing Officer will be responsible for processing admissions and organizing billing for all admitted & their assigned related bills closer with full collection accurately as per the policies protocols duly approved …
Skills: Billing, Admissions Processing, Collections, Policy Compliance, Financial Organization
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular…
Skills: Patient Registration, Medical Billing, Insurance Processing, Patient Greeting, Call Handling
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Who we are Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developments and Hospitality sectors across the GCC. The Group operates through…
Skills: Time and Attendance Recording, Data Entry, ERP Systems, Workforce Management, Attention to Detail
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Air Traffic Control Assistant (ATCA) - Sharjah UAE National Impact a better future At Serco, we bring together the right people, technology, and partners to deliver innovative solutions that impact a better future. We ha…
Skills: Flight Planning, Aeronautical Information Services, Customer Service, IT Skills, Data Analysis
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Join KONE, a Top Employer in the UAE, and become part of a global company that is shaping the future of urban mobility. We are committed to developing local talent and providing meaningful career growth opportunities in …
Skills: Customer Service, Communication Skills, Arabic Language, English Language, Microsoft Office
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
JOB PURPOSE You will provide a comprehensive administrative and operational support to the Collections department through meticulous management of sensitive documentation, precise monitoring of settlement compliance, pro…
Skills: Debt Recovery, Collections Management, Negotiation, Credit Control, Skip Tracing
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
JOB PURPOSE You will provide a comprehensive administrative and operational support to the Collections department through meticulous management of sensitive documentation, precise monitoring of settlement compliance, pro…
Skills: Collections Management, Regulatory Compliance, Documentation Control, Customer Service, Data Maintenance
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Who we are Al Marwan Group is a holding company established in 1978. Over the years, we have built a strong and diversified portfolio in Real Estate Development & Management, Hospitality, General Contracting, and Heavy M…
Skills: Contract Renewals, Tenant Management, Negotiation, Customer Service, Yardi
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular…
Skills: Patient Registration, Medical Billing, Insurance Processing, Patient Greeting, Call Handling
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular…
Skills: Patient Greeting, Patient Registration, Medical Billing, Insurance Processing, Call Handling
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Responsible for various basic clerical duties. Work closely with clinic staff and help them in performing their duties
Skills: Clerical Duties, Literacy, Numeracy, English Communication, Local Language Proficiency
Sharjah, Sharjah Emirate, United Arab Emirates · On-site
Who we are Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developments and Hospitality sectors across the GCC. The Group operates through…
Skills: Material Management, Inventory Control, ERP Systems, Supply Chain Management, Data Management
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The Operations Coordinator manages end-to-end sales operations and logistics, acting as a liaison between sales, warehouse, and purchasing. Key duties include preparing shipping documentation, managing freight forwarders, and ensuring inventory accuracy and compliance with international trade regulations.
Candidates must have at least 5 years of experience in operations or logistics within a trading company and mandatory knowledge of the Algerian market. A bachelor's degree in Business, Logistics, or a related field is required, along with fluency in Arabic and English.
About Us
At Identiscents, a well-established French-founded business, we focus on sourcing, distributing, and customizing packaging solutions and fine fragrances for the perfumery, beauty, personal care, and home care industries. With almost three decades of experience, we have delivered more than 1,000 global brands. Our team of experts, dedication to fostering strong partnerships with suppliers allows us to stay flexible, sustainable, and responsive to the changing market landscape.
Serving major brands in the GCC, the company has an extensive network of clients across GCC countries, Asia, and Europe, and continues to grow its presence globally.
We are looking for a highly organized and detail-oriented Operations Coordinator to support our sales and logistics functions. This role plays a pivotal part in ensuring the smooth operation of internal processes and external deliveries, acting as the liaison between multiple departments.
The successful candidate will bring strong coordination skills, administrative capabilities, and a proactive mindset to help drive operational excellence.
Sales Process Coordination:
o Support the sales team in managing end-to-end sales operations, from quotation to final delivery.
o Maintain an up-to-date and accurate sales pipeline and ensure timely follow-ups on all leads and orders.
o Coordinate sales-related documentation including quotations, proforma invoices, order confirmations, and dispatch schedules.
o Act as a liaison between sales, warehouse, purchasing, and logistics to ensure aligned execution of customer orders.
Logistics & Shipment Management:
o Prepare all logistics-related documentation, including invoices, packing lists, delivery notes, certificates of origin, and customs paperwork.
o Coordinate all import/export operations and ensure compliance with international trade regulations.
o Manage relationships with freight forwarders, transporters, and courier services to negotiate best rates and ensure timely delivery.
o Track and monitor all shipments and proactively resolve delivery issues or delays.
o Support customs clearance processes and ensure adherence to local and freezone regulations.
Inventory & Warehouse Coordination:
o Liaise with the warehouse team to ensure inventory accuracy and availability for customer deliveries.
o Coordinate with purchasing to manage stock levels and anticipate supply needs.
o Implement inventory control processes and monitor inbound/outbound flow to reduce discrepancies.
Documentation & Compliance:
o Ensure accurate maintenance and filing of all operational documents.
o Maintain compliance with internal SOPs, client requirements, and industry-specific regulations.
o Assist in audits and documentation reviews as needed.
Cross-Functional Communication:
o Act as a central point of contact between internal teams (sales, purchasing, warehouse, accounts) for seamless operations.
o Communicate proactively with team members and stakeholders to align priorities and timelines.
o Support cross-functional initiatives to improve operational workflows and customer satisfaction.
Administrative Support:
o Provide daily administrative support for operations and sales teams.
o Maintain internal tracking tools and update operational dashboards and logs.
o Prepare weekly and monthly reports on sales and delivery performance, inventory, and logistics KPIs.
Compliance & Standards:
o Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.
Mandatory Expertise:
o Proven knowledge and hands-on experience with logistics coordination, including shipping, customs clearance, and documentation.
o Strong administrative background supporting sales and supply chain teams.
Experience Required:
o Minimum of 5 years of experience in operations, logistics, or sales coordination in a product-based or trading company.
Educational Background:
o Bachelors degree in Business Administration, Logistics, Finance, Supply Chain Management, or a related field (Masters degree is a plus).
Skills & Knowledge:
o In-depth understanding of import/export processes and freezone regulations in the UAE.
o Proficiency in Microsoft Office (especially Excel); experience with accounting or ERP software (SAP Business One preferred).
o Familiarity with warehousing, inventory control, and cross-functional operations management.
Bonus Skills:
o Experience in the fragrance or cosmetics industry is an advantage.
o Familiarity with sustainable logistics practices or lean operational models.
Fine Fragrance and Primary Packaging Components
Identiscents is a Fragrance and Primary Packaging trading company, founded by a French entrepreneur and based in the UAE since 1997. We’ve been serving the fast-paced world of beauty and perfumery with a simple mindset, be reliable, naturally built strong relationship that last, listen and observe the market needs to always think forward. We collaborate closely with Europe’s best manufacturers to offer high-quality products and large-scale capacity, combining the craftmanship of our partners with the flexibility our clients need to grow. Creativity drives our approach. Through IDZ, our in-house packaging creative lab, we imagine, test, and refine new ideas to help our clients stand out.
Offices: Sharjah Airport Street, WH Q3-158 - SAIFZONE, Sharjah International Airport Freezone, Sharjah, AE
There are currently 16 open administrative positions in Sharjah, United Arab Emirates listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include NMC Healthcare, Al Marwan Group, Commercial Bank of Dubai, Ali & Sons Marine Engineering Factory (ASMEF), Identiscents, among others. Browse the listings above to see every active employer.
Yes — 1 of the 16 open administrative positions offer remote or hybrid work (0 remote, 1 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
