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Company Overview At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect …
Skills: Calendar management, Travel coordination, Expense tracking, Administrative support, Contract repository management
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ABOUT OUR TEAM Creative Experiences (Creative X) is a global, integrated creative agency that drives the creative vision for our brands and how they are perceived in the world. We develop all consumer brand content and e…
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Los Angeles, California, United States · On-site
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Salary Range: $55,245.00 (Min.) - $69,045.00 (Mid.) - $82,867.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-inco…
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Los Angeles, California, United States · On-site
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Los Angeles, California, United States · On-site
$19/hr–$20/hr
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Los Angeles, California, United States · On-site
$19/hr–$20/hr
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Los Angeles, California, United States · On-site
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Los Angeles, California, United States · On-site
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Los Angeles, California, United States · Hybrid
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Los Angeles, California, United States · On-site
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Los Angeles, California, United States · On-site
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Los Angeles, California, United States · Remote OK
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Los Angeles, California, United States · On-site
Loews Hollywood Hotel offers careers at the iconic corner of Hollywood and Highland. Team members create guest experiences in the heart of Los Angeles with upscale amenities, walkable attractions and a lively setting tha…
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Los Angeles, California, United States • Hybrid
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
The Administrative Assistant will manage complex calendars, travel logistics, and expense tracking for the Legal and Compliance team. They will also provide operational support, including document control and cross-functional coordination with internal and external stakeholders.
Candidates must hold a bachelor's degree and have at least 3 years of administrative experience in a fast-paced environment. Proficiency in Google Workspace and U.S. Person status are mandatory requirements for this role.
At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.
Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”?
THE OPPORTUNITY
Silvus is seeking an Administrative Assistant for Legal and Compliance who will report to the Director of Legal. The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment.
This position is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.
The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.
ROLE AND RESPONSIBILITIES
Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.
Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.
Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.
Perform other related duties of which the above are representative.
REQUIRED QUALIFICATIONS
Bachelor’s degree in business administration, communications, or a related field.
3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.
Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.
Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.
Maintain confidentiality with sensitive information.
Able to move quickly with a strong sense of urgency and ownership.
Advanced proficiency in Google Workspace applications
Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
All employment is contingent upon the successful clearance of a background check and drug test.
PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume, detailed sensitive legal workflows.
Ability to maintain and manage schedules: Tracking obligations, expirations and compliance documentation.
Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.
Ability to triage requests, prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Office environment.
Lift up to 20 lbs.
COMPENSATION: $31.25 - $36.06 / hourly
The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate’s experience and qualifications.
NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.
All employment is contingent upon the successful clearance of a background check and drug test.
Bachelor’s degree in business administration, communications, or a related field.
3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
All employment is contingent upon the successful clearance of a background check and drug test.
Incentive Bonus Plans
Medical, Dental, Vision benefits
401K with Company Match
10 Paid Holidays
Generous Paid Time Off Packages
Employee Stock Purchase Plan
Paid Parental & Family Leave
and more!
EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.
We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.
Motorola Solutions | Solving for safer
About Motorola Solutions | Solving for safer Safety and security are at the heart of everything we do at Motorola Solutions. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Learn more about our commitment to innovating for a safer future for us all at www.motorolasolutions.com.
Offices: 500 W. Monroe Street, Chicago, IL 60661, US · Tally Ho Business Park, 10 Wesley Court, Burwood East, Victoria 3151, AU · Nova South, 160 Victoria Street, London, London SW1E 5LB, GB · 8133 Warden Avenue, Markham, Ontario L6G 1B3, CA · 2540 Galvin Dr, Elgin, IL 60124, US
