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Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting NINDS at the National Institutes of Health (NIH). This position provides a competitive salary …
Skills: Administrative support, Travel arrangements, Calendar management, Event coordination, Microsoft Office
Global Solutions Network, Inc.Bethesda, Maryland, United States · On-site
$38/hr
Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting NINDS at the National Institutes of Health (NIH). This position provides a competitive salary …
Skills: Administrative support, Travel coordination, Calendar management, Event planning, Microsoft Office
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Global Solutions Network, Inc.
Bethesda, Maryland, United States • On-site
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The Office Manager will perform complex administrative tasks, including travel arrangements, calendar management, and event coordination for NINDS at the NIH. They will also assist with procurement, personnel policy compliance, and the maintenance of administrative tracking systems.
Candidates must possess a Bachelor's degree or a high school diploma with four years of related experience. Proficiency in Microsoft Office applications, advanced administrative skills, and knowledge of NIH-specific policies and systems are required.
Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting NINDS at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.
If interested, please provide an up-to-date resume.
General administrative tasks to include:
hoc basis.
Prepares simple and complex travel arrangements using authorized travel system and
procedures. Arranges details of conferences and meeting attendance.
Prepares travel authorizations using the travel system. Prepares and finalizes travel vouchers for
traveler expenses. Contacts staff to gather required information and serves as liaison to
finalize travel arrangements for attending professionals.
Contributes to maintaining complex schedules and calendars, establishes appointment priorities,
schedules and reschedules appointments when required.
Performs tasks to set up special events, including but not limited to researching requirements,
reserving onsite event space, coordinating AV requirements with technical staff, and provides
day-of onsite support for event management.
Contributes to and assists with maintaining shared administrative team task tracking system.
Prepare reports, letters, agendas, handouts, background materials, and presentations as
required, using Microsoft Teams and Office Applications (Word, Excel, PowerPoint) and Adobe
Acrobat.
• Knowledge of NIH personnel policies and procedures relating to pay, leave, standards of conduct,
merit promotion, and VISAS. Level of knowledge should be sufficient to have skill in reviewing
personnel request related documents; advising program staff on personnel regulations, policies, and
procedures; and advising applicants on employment or other opportunities within the Program Office.
• Possession of proficient skills in maintaining multiple Microsoft Outlook calendars
• Knowledge of federal and agency regulations and policies governing local, domestic, sponsored, and
foreign travel and skill in preparing travel requests and other travel-related documents
• Knowledge of NIH administrative policies and procedures pertaining to a wide variety of administrative
functions
• Knowledge of NIH property management policies and practices and skill in using associated
automated systems
• Work experience using NIH applications for entering and tracking purchase requisitions, purchase
requests, employee time and attendance information, payment requests to fellows, and travel
authorizations and vouchers
• Knowledge and skills in using database search techniques, retrieval methods, and information delivery
systems sufficient to perform tasks involving the categorization, summarization, or location of
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scientific/management information and retrieval and organization of biomedical information from NIH
databases such as PUBMED.
• Skills performing administrative tasks for Procurement Support Services such as preparing purchase
requests for office equipment and/or supplies, answering questions about and investigating
discrepancies related to purchases, entering payment information into internal and external
administrative databases, and assisting with tracking and maintaining files related to purchases
• Work experience in completing Professional Service Orders for professional speakers and seminars
including creating schedules, reserving conference rooms, and arranging travel for speakers
• Skill in using Microsoft SharePoint.
• Knowledge of regulations governing shipping of biological materials
Qualifications.
Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.
Global Solutions Network, Inc. (GSN) was formed in 1999 to provide the Federal Government and the private sector with a variety of technical, administrative, and engineering services. Services provided include: library operations support, Job Corps Center support, contract/grant management and acquisition logistics support, career and job transition counseling, management consulting, facilities operations, and administrative support. The firm’s headquarters is in Rockville, Maryland and GSN is certified as a HUBZone firm by the SBA. In 2009 GSN was awarded the USDA- ARS HUBZone Contractor of the Year. Now ten years after its formation, the firm employs +100 people and is one of the fastest growing HUBZone small businesses in America!
Offices: 121 Congressional Lane, Suite 302, Rockville, MD 20852, US
