Be Challenged and Make a Difference In a world of technology, people make the difference. We believe if we invest in great people, then great things will happen. At AnaVation, we provide unmatched value to our customers …
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Full-time
high school, associate degree, bachelor degree
Medical insurance, Dental insurance, Long-term disability insurance, Short-term disability insurance, Vision insurance, 401k plan with match
Posted 48d ago
~40 hrs/week
Responsibilities
The Office Coordinator manages daily office operations, including administrative tasks, facility maintenance, and vendor coordination. They are also responsible for planning company events and supporting new hire orientations to enhance workplace culture.
Requirements
Candidates must have a high school diploma and at least one year of experience in an administrative or customer service role. Proficiency in Microsoft Office and the ability to obtain a US Government Security Clearance are required.
Full job description
Be Challenged and Make a Difference
In a world of technology, people make the difference. We believe if we invest in great people, then great things will happen. At AnaVation, we provide unmatched value to our customers and employees through innovative solutions and an engaging culture.
The Office Coordinator will oversee various aspects of office management, facilities coordination, and event planning. In this dynamic role, you will uphold AnaVation’s mission and values while enhancing the workplace environment and culture. The ideal candidate should be flexible and proactive, able to assist during regular business hours, evenings, and weekends, when needed, to accommodate events and other activities.
Key Responsibilities:
Office Administration
Serve as the primary point of contact for all administrative office management matters, ensuring a clean, organized, and efficient workspace.
Greet employees and guests with professionalism and enthusiasm, creating a welcoming and inclusive atmosphere.
Manage workspace logistics, collaborating with the Corporate IT team to ensure all technical support needs are met efficiently and promptly.
Order, track, and maintain inventory of office supplies, snacks, and beverages for the corporate office to ensure workplace readiness.
Oversee the inventory, ordering, and distribution of company-branded merchandise (swag), ensuring timely and accurate fulfillment.
Coordinate catering services for meetings, events, and office gatherings as necessary, ensuring high-quality food and smooth service.
Manage invoices related to office services and supplies, ensuring accuracy and timely processing for payment.
Facilities and Vendor Coordination
Address facility-related needs, including managing maintenance requests, overseeing security access card distribution, and handling gym membership administration.
Manage office equipment servicing and support, including monitoring functionality and coordinating servicing for printers, copiers, and other office resources.
Maintain and liaise with external vendors, including building management, to ensure operational efficiency and smooth functionality of the office environment.
Event and Meeting Support
Assist in planning and executing company events and office activities, such as quarterly communication meetings, holiday gatherings, team-building picnics, employee cultural events, training sessions, and management retreats.
Provide logistical support for meetings, including setting up, maintaining, and breaking down event spaces as needed.
Assist with New Hire Orientations
Special Projects and General Support
Handle special projects and additional duties as assigned, demonstrating flexibility and a proactive approach to evolving company needs and objectives.
\nRequired Qualifications:
High school diploma or equivalent required; associate's or bachelor's degree preferred.
1+ years of experience in an administrative, office coordination, customer service, receptionist, or similar support role.
Strong customer service skills with a professional, welcoming, and service-oriented approach when interacting with employees, visitors, vendors, and clients.
Exceptional organizational skills with the ability to multitask and maintain attention to detail in a dynamic environment.
Strong verbal and written communication skills, with the ability to effectively communicate with internal and external stakeholders.
Professional and approachable demeanor, capable of handling multiple tasks while maintaining a positive, solution-oriented attitude.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software and tools (e.g., calendars, spreadsheets, and scheduling systems), MS Teams.
Event planning experience is a plus, with the ability to organize and coordinate logistics for successful employee and organizational events.
Demonstrated ability to embody and champion AnaVation’s culture, mission, and values in a professional, enthusiastic, and engaging manner.
Ability to obtain a US Government Security Clearance
\n
Benefits
Generous cost sharing for medical insurance for the employee and dependents
100% company paid dental insurance for employees and dependents
100% company paid long-term and short-term disability insurance
100% company paid vision insurance for employees and dependents
401k plan with generous match and 100% immediate vesting
Competitive Pay
Generous paid leave and holiday package
Tuition and training reimbursement
Life and AD&D Insurance
About AnaVation
AnaVation is the leader in solving the most complex technical challenges for collection and processing in the U.S. Federal Intelligence Community. We are a US owned company headquartered in Chantilly, Virginia. We deliver groundbreaking research with advanced software and systems engineering that provides an information advantage to contribute to the mission and operational success of our customers. We offer complex challenges, a top-notch work environment, and a world-class, collaborative team.
If you want to grow your career and make a difference while doing it, AnaVation is the perfect fit for you!
AnaVation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
In a World of Technology, People Make the Difference.
Industry
IT Services and IT Consulting
Company size
51-200 employees
Founded
2013
Headquarters
Chantilly, VA
LinkedIn followers
2,596
AnaVation is a trusted partner that delivers high-value, cost-effective solutions to solve our customers’ most complex technical and analytical problems.
AnaVation believes that the future of securing, collecting, processing, and analyzing cyber data will require the development of advanced ANAlytical technologies derived via the innoVATION of current and future technologies.
AnaVation believes in the “Idea of the Possible” — that it is possible for our experts, partnering with our customers in the right environment, to create innovative technical solutions that expand our customers’ capabilities.
We want to do two things for our customers. We want to resolve existing challenges and we want to prepare them for the future. Our technical expertise and innovative engineering culture enable us to do those things.
Offices: Chantilly, VA 20150, US
Big Data InfrastructureCyber Collection & Processing SystemsCyberSecuritySoftware EngineeringSecurity Operations Center SupportIncident Response & Threat MitigationExploitation & ForensicsData Center & Cloud Servicesand Predictive Analytics and ToolsInformation Technology
How many Management & Leadership jobs are open in Chantilly, VA right now?
There are currently 508 open management & leadership positions in Chantilly, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Chantilly, VA?
Companies currently hiring include CACI International Inc, Booz Allen Hamilton, General Dynamics Information Technology, SAIC, The Aerospace Corporation, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in Chantilly, VA?
Yes — 70 of the 508 open management & leadership positions offer remote or hybrid work (16 remote, 54 hybrid).
How do I apply for Management & Leadership jobs in Chantilly, VA?
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