Position Summary Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to join the Firm's Atlanta office. The Office Administrator is responsible for the business administration of the offi…
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Parker Poe Adams & Bernstein LLP
Legal Assistant (Entry-level)
Atlanta, Georgia, United States · On-site
Entry level
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$109k–$224k/yr
Senior
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The Office Administrator manages all business operations for the Atlanta office, including human resources, financial planning, marketing, and facilities management. They work closely with the Office Managing Shareholder to develop and implement strategic plans while overseeing support functions and staff performance.
Requirements
Candidates must possess a bachelor's degree and at least 4 to 6 years of relevant experience in office management or human resources. Strong leadership, analytical, and organizational skills are required, along with proficiency in Microsoft applications and experience managing remote staff.
Full job description
Position Summary
Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to join the Firm's Atlanta office. The Office Administrator is responsible for the business administration of the office and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination. The Office Administrator will manage all operations of the assigned office(s), including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks. The position will also work closely with the Office Managing Shareholder(s) ("OMS") in the development and ongoing administration of the offices’ strategic plan. The Office Administrator may also be provided opportunities to collaborate on broader initiatives that support continuous improvement efforts in benefit of Firm interests.
Essential Functions
Human Resources – In close collaboration with and supported by the Firm’s Human Resources team:
Communicate and enforce policies and procedures
Conduct interviews and make recommendations on the selection of employees
Initiate new employee intake process, employee status change requests, and exiting employee process
Conduct New Hire onboarding including orientation and training of Firm systems and processes
Coordinate Employee Benefits issues with Human Resources
Optimize planning and utilization of office resources to efficiently and effectively meet office needs
Coordinate and provide feedback on annual business service professionals evaluations and compensation
Provide clear expectations of employees under their leadership, including assessing training needs and facilitating development opportunities
Actively manage employee performance, identify and document performance issues to resolve through counseling, performance improvement plans, and other resources within the Firm
Champion positive and engaging work environment and motivation
Financial Management and Budgeting
Prepare and monitor office budget, making recommendations for cost efficiencies, capital expenditures, and operational needs
Regularly review and analyze monthly financial reports, working closely with OMS to address profitability and attorney productivity issues
Review and approve invoices and expenses for the office
Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of payments; resolution of billing discrepancies; oversight of office supplies and services being provided
Responsible for administration of the office checking account, Firm credit card, and attorney trust account
Marketing and Event Planning
Work closely with the OMS to plan and coordinate local marketing events including briefings, roundtables and seminars
Assist shareholders with enhancing the Firm’s visibility and image in the local market and throughout the Firm
Facilities
Responsibility for local office level adherence to Firm safety and security protocols and policies
Regularly maintain personnel directory and floor plans to ensure accuracy
Act as safety coordinator and train employees on emergency procedures
In collaboration with Real Estate and Project Management team, act as liaison between Firm and landlord regarding any facilities projects, maintenance requests, or issues; participate in space planning and design for office relocations, proper maintenance of office space assets to reflect professionalism of the Firm
Oversee records storage and management
Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current
Computer Systems
In coordination with Information Technology, support technology operations and functionality, including: coordinate technology upgrades and maintenance with Administrative Office, IT department, consultants and vendors
Management, Committees, and Meetings
Work collaboratively with OMS
Identify and analyze issues; recommend and implement approved solutions under the direction and guidance of the OMS
Attend local Shareholders’ meetings
Chair business service professionals meetings
Plan office social functions
Manage special projects as assigned by OMS, Director of Office Administration, and Administrative Leadership
Attend departmental or Firm events as required from time to time
Ability to travel as work requires, from time to time
Requirements
Bachelors degree and 4+ years of Office Management, Human Resources experience, or 6+ years combination of experience and education
Candidates must be professional, and have experience in managing others, including directing workload, performance management, training, event planning, staffing and recruitment
Experience in managing remote staff
Proficient in all Microsoft applications, including, but not limited to Word, Excel, PowerPoint, Outlook, Document
Management System, expense and billing systems
Analytical and problem solving skills
Ability to proactively focus on and anticipate needs
Display emotional intelligence
Dependable – quickly becomes the ‘go-to’ person
Strong leadership qualities - able to lead and manage others
Ability to act in a position of trust, both as to attorneys and business service professionals
Consistently deliver excellent client service both internally and externally
Responsive-responds to inquiries and provides feedback in a timely manner
Highly organized and self-directed – able to juggle several projects and offices at one time
Ability to work collaboratively, while also encouraging and motivating others
Ability to lead independently, exercising good judgment in potentially difficult situations
Capacity to maintain effective working relationships with all levels of Firm personnel and diverse groups of people
Excellent oral and written communication skills are essential
Please note, we are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Lily James at [email protected] with "Office Administrator - Atlanta" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The firm has a reputation for legal excellence and responsive client service. Ogletree Deakins' labor and employment practice is complemented and supported by related practice groups in the areas of business immigration, litigation, employee benefits, occupational safety and health, and construction law.
With offices throughout the United States and in Europe, Canada, and Mexico, the firm represents a diverse range of clients. Our depth of experience in labor and employment law has produced a successful track record for our clients - Fortune 50 corporations to start-up companies.
Although the size and scope of our practice has grown over the past quarter century, our core values remain constant. We are committed to personalized attention, innovative solutions and old-fashioned hard work.
Our approach to providing clients with the resources to solve today's business challenges is always forward-thinking and strategic. We remain committed to providing our clients with an insider's view of the workplace issues of the day.
Offices: 191 Peachtree St NE, Suite 4800, Atlanta, Georgia 30303, US · 300 North Main St, Greenville, South Carolina 29601, US · 420 20th St N, Suite 1900, Birmingham, Alabama 35203, US · 2415 E Camelback Rd, Suite 800, Phoenix, Arizona 85016, US · 400 S Hope St, Suite 1200, Los Angeles, California 90071, US
Based on 247 listings with disclosed salaries, most legal jobs in Atlanta, GA pay between $51k–$165k per year. Individual offers vary with seniority, company size, and specialization.
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There are currently 653 open legal positions in Atlanta, GA listed on Clera. New openings are added daily as companies post roles.
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Companies currently hiring include Georgia Department of Revenue, Truist, City of Atlanta, Reserv, Aderant, among others. Browse the listings above to see every active employer.
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Yes — 309 of the 653 open legal positions offer remote or hybrid work (81 remote, 228 hybrid).
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