Buffalo, New York, United States · On-site
$40k–$48k/yr
Job DetailsJob Location: Buffalo, NY 14214Salary Range: $39,520.00 - $47,840.00 Salary/year JOB DESCRIPTION Job Title: Medical Records Clerk Division: DART Department: DART Location: 1237 Main Street, Buffalo, NY 114209 …
Skills: Electronic Medical Records, HIPAA Compliance, Data Entry, Microsoft Office Suite, Medical Coding
Buffalo, New York, United States • On-site
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The Medical Records Clerk manages and safeguards electronic patient records to ensure accuracy, completeness, and confidentiality. Key duties include scanning documents, processing release of information requests, and auditing records for regulatory compliance.
Candidates need an associate degree in Health Information Management or a high school diploma with two years of EMR experience. Proficiency in healthcare software and a strong understanding of HIPAA and CFR 42 Part 2 standards are required.
Job DetailsJob Location: Buffalo, NY 14214Salary Range: $39,520.00 - $47,840.00 Salary/year
1237 Main Street, Buffalo, NY 114209
Salary Range: $39520 – 47,840
EEOC Job Classification: Administrative Support
Last Revision Date: 1/2026
The Medical Records Clerk is responsible for managing, maintaining, and safeguarding electronic patient records within an electronic health Record system. This role ensures the accuracy, completeness, confidentiality, and accessibility of digital medical and counseling records in compliance with regulatory standards and organizational policies.
Create, update and maintain electronic medical and counseling records for newly admitted and existing patients
Review EMR/HER records for accuracy, completeness, and compliance with documentation standards.
Scan, index and upload documents into the electronic health record system, ensuring proper classification and legibility.
Enter, retrieve, and verify patient data using EMR/HER software and related clinical systems.
Process requests for electronic medical records in accordance with HIPAA and organizational privacy policies.
Manage electronic or paper release of information requests for authorized staff and external entities.
Compile and generate electronic reports and statistical data related to admissions, discharges and treatment services.
Assist clinical and administrative staff with EMR workflows, record corrections, and documentation standards.
Post laboratory results, diagnostic reports, and treatment documentation into patient records.
Audit electronic records to identify errors, missing information, or compliance issues.
Support data migration, record retention, and electronic archiving processes.
Perform other related administrative and clerical duties as assigned.
Must present a professional image in conduct, attitude, and attire.
Satisfactory completion of mandatory training.
Additional duties as assigned.
QualificationsQUALIFICATIONS
• Associate degree, certificate, or 60 college credit hours in Health Information Management, Medical Records or related field
or
• High School diploma or GED with two years of experience working with electronic medical records under the supervision of a qualified Health Information professional.
Strong commitment in maintaining confidentiality.
Proficiency in electronic medical record systems and healthcare software applications.
Strong data entry skills with a high level of accuracy
Working knowledge of HIPPA, CFR 42 Part 2 confidentiality standards, and medical records regulations.
Ability to read and interpret medical records, policies and procedural manuals.
Ability to prepare routine electronic reports and correspondence.
Ability to communicate professionally with clinical staff, administrators and external partners.
• Prolonged periods of sitting and computer use.
• Frequent use of hands for typing, data entry and document scanning.
• Occasional standing, walking, and lifting materials up to 10 pounds.
• Detail-oriented, organized, dependable, and able to manage multiple tasks.
• Professional judgment when handling sensitive and confidential information
Physical examination record or pass physical examination by a CAO physician
Valid NYS Driver’s License and proof of motor vehicle insurance coverage
CAO Employment application
NYS SCR Clearance Form with acceptable clearance
Criminal Record Certification and free of criminal convictions of crimes against children (misdemeanor or felony)
Fingerprinting required.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.
Erie County's federally designated anti-poverty agency.
Community Action Organization of Western New York, (CAO) is a 501(c) 3 nonprofit organization based at 45 Jewett Avenue, Buffalo, NY. The CAO is a community-based, citizen-driven organization founded in 1965 as part of our nation’s “war on poverty” and provides essential health & human services, educational and training programs to the poor, low-income citizens of Erie County, NY. The CAO serves the community through their network of more than 50 locations throughout Erie County. Through this network, CAO runs more than 50 children and family, crisis and emergency, neighborhood, employment and training, housing and development, drug and community technology programs and services. Our mission is to promote opportunities for low-income families and individuals to achieve and sustain self-sufficiency through advocacy, partnerships and services. Each year we help more than 21,000 individuals and 9,000 families gain access to programs or services that might otherwise have not been available. The CAO also operates four resource centers in the city of Buffalo; the JFK Community Center, the Edward Saunders Community Center, the Pratt-Willert Community Center and the CAO Alphonso “Rafi” Greene Jr. Masten Resource Center. In addition, we operate a community resource center in Angola, NY. St. Martin Village, a 60 unit low-income housing complex at the site of what was once the German Roman Catholic Orphanage, is a recent addition to the CAO, and a community resource site which opened in 2012. We also initiated the Home Improvement Resource Program (HIRP) in 2012 and to date have provided millions of dollars in home improvement and weatherization resources to the community. In 2016, we also expanded our Head Start program to include three sites located within Niagara County.
Offices: 45 Jewett Ave, Buffalo, New York 14214, US
There are currently 464 open healthcare positions in Buffalo, NY listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Elderwood, Allina Health System, Inc., Onco360 Oncology Pharmacy, Grider Support Services, LLC, DePaul, among others. Browse the listings above to see every active employer.
Yes — 54 of the 464 open healthcare positions offer remote or hybrid work (14 remote, 40 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
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