Title: Office Service Specialist State Role Title: Admin and Office Spec II Hiring Range: $16.48 - $21.38 Pay Band: 2 Agency: Virginia Department of Health Location: RAP-RAP-FAUQUIER Agency Website: https://www.vdh.virgi…
Skills: Administrative support, Word processing, Spreadsheet software, Customer service, Records maintenance
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$16/hr–$21/hr
Part-time
Posted 9d ago
~29 hrs/week
Responsibilities
The Office Service Specialist provides routine administrative and clerical support, including managing correspondence, scheduling meetings, and preparing reports. They also ensure accurate records maintenance and deliver professional customer service to internal and external stakeholders.
Requirements
Candidates must possess knowledge of office principles, proficiency in word processing and spreadsheet software, and the ability to follow established procedures. Effective verbal and written communication skills and experience with standard office equipment are required.
This is an hourly, wage position, averaging 29 hours per week and is not eligible for benefits.
Job Duties
1. Administrative Support • Performs routine office and administrative duties • Responds to inquiries and requests for information • May order supplies for office and maintain standard office supplies for assigned program or work unit • May coordinate and schedule meetings; record and transcribe meeting minutes • Prepares reports as requested 2. Office Correspondence • Prepares routine correspondence • Communicates office updates and important dates to assigned program areas or work unit • May route incoming mail/receipts/documents to appropriate staff/work units 3. Customer Service • Provides quality customer service • Responds to requests and questions regarding program services offered in a courteous, professional, and timely manner 4. Records Maintenance & Other Duties • Assures files and forms are completed accurately • Audits records for completeness, accuracy and compliance with established records maintenance guidance and procedures
Minimum Qualifications
• Knowledge of office and administrative principles and practices • Working knowledge of word processing and spreadsheet software applications • Ability to interpret and follow established procedures and guidelines • Ability to communicate effectively with internal and external customers, verbally and in writing • Considerable skill in the operation of standard office equipment
Additional Considerations
• Experience in an office setting • Bilingual proficiency in English and Spanish • Experience with an electronic health record
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
We connect, protect and innovate for the Commonwealth of Virginia through IT services, cybersecurity and governance.
Industry
IT Services and IT Consulting
Company size
201-500 employees
Founded
2003
Headquarters
Richmond, VA
LinkedIn followers
6,540
VITA connects, protects and innovates IT services, infrastructure and cybersecurity for 67 Virginia agencies, 55,000 state workers and 8.6 million Virginians.
VITA's new guiding principles:
Our new vision is to be Virginia's most customer-focused technology partner, empowering the Commonwealth to achieve more through innovative, efficient and secure technology.
Our new mission is to deliver sustainable and effective results to our customers through innovative, efficient and secure services.
Our new tagline is Connecting - Protecting - Innovating
Our agency personas: we are the Commonwealth's IT protector, our partners' collaborator and Virginia's innovator.
Our new value statements:
Accountability - We take ownership for delivering on defined outcomes, being transparent and responsible for the decisions we make.
Inclusive Collaboration - We engage diverse individuals and teams from VITA, customers and suppliers to develop solutions together and foster mutually beneficial partnerships.
Growth Mindset - We embrace challenges and opportunities for growth, striving to discover innovative solutions and never accepting the status quo.
Effectiveness - We work decisively to deliver solutions by taking a data-driven approach that creates value for the Commonwealth.
Persistence - We are dedicated to accomplishing our mission by delivering timely and innovative solutions for our customers despite challenges.
Offices: 7325 Beaufont Springs Drive, Richmond, VA 23225, US
GovernmentInformation TechnologyCustomer ServiceGovernance and OversightCybersecurityand State GovernmentInformation TechnologyConsultingInformation Services
Based on 2620 listings with disclosed salaries, most healthcare jobs in Virginia pay between $61k–$163k per year. Individual offers vary with seniority, company size, and specialization.
How many Healthcare jobs are open in Virginia right now?
There are currently 15,095 open healthcare positions in Virginia listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Healthcare roles in Virginia?
Companies currently hiring include Sentara Health, UVA Health, Inova Health, CVS Health, Riverside Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Healthcare jobs in Virginia?
Yes — 1282 of the 15095 open healthcare positions offer remote or hybrid work (507 remote, 775 hybrid).
How do I apply for Healthcare jobs in Virginia?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.